Introduction to Procurement 2CFR 200.317-326; 7CFR 210.21; 7 CFR 220.16; 7CFR 215.14a; 7 CFR 225.17; 7 CFR 226.22; 7CFR 250- Subpart D Welcome to the Oregon Department of Education Child Nutrition Program’s (ODE CNP) training on procurement. This training provides an overview of procurement and the procurement process for all United States Department of Agriculture (USDA) Child Nutrition Programs.

WHO SHOULD KNOW THIS INFORMATION? Sponsors participating in National School Lunch (NSLP) School Breakfast Program (SBP) Special Milk Program (SMP) Fresh Fruits and Vegetables Program (FFVP) Farm to School/Preschool (F2S; F2PS) Child and Adult Care Food Program (CACFP) Summer Food Service Program (SFSP) USDA Foods Other Federally funded grants Procurement is an important part of operating the Child Nutrition Programs, because federal dollars are used to purchase goods, products or services. Therefore all Sponsors participating in all Child Nutrition Programs need to understand and comply with local, state, and federal procurement guidelines to make sure the federal dollars are spent wisely. Federal Child Nutrition Program Procurement requirements apply to Federally funded programs, such as NSLP, SBP, SMP, FFVP, F2S; F2PS; CACFP; SFSP; USDA Foods and any Federally funded grants. Sponsors participating in one or more of these programs are required to take this procurement training. This procurement training addresses only Federal Procurement requirements. The training does not address state and local procurement guidelines.

WHY A TRAINING ON PROCUREMENT? Always has been a requirement of program regulations 7CFR 210.21 (NSLP) 7CFR 220.16 (SBP) 7CFR 215.14a (SMP) 7CFR 225.17 (SFSP) 7CFR 226.22 (CACFP) 7CFR 250 – Subpart D (USDA Foods) Procurement is not something new. It has always been a part of the regulations for all programs. For National School Lunch and School Breakfast Programs the procurement regulations are located in 7CFR 210. 21 and 220.16 ; for the Special Milk Program 7CFR 215.14a; for CACFP they are located in 7CFR 226.22; for SFSP they are located in 7CFR 225.17; and for USDA Foods they are located in 7CFR 250 –Subpart D.

WHY A TRAINING ON PROCUREMENT? Federal grant management rules 7 CFR parts 3016, 3019 and 3052 Cost principles 2 CFR 220 (A-21) 2 CFR 225 (A-87) 2 CFR 230 (A-122) New rules 2 CFR 200 Additionally, procurement has been a part of the Federal grant management rules in 7 CFR parts 3016, 3019 and 3052, and the cost principles in 2 CFR 220 and 230. In December, 2013, these regulations were consolidated in the new 2 CFR 200 rules. The purpose of this procurement training is to explain the requirements for sponsors of Child Nutrition Programs to implement the Federal Procurement process as described in the regulations for each program and described in the new rules in 2 CFR 200.

Procurement Training Overview Part 1 – Procurement Overview Part 2 – Buy American Provision (NSLP, SBP, USDA Foods) Part 3 – Geographic Preference (NSLP, SBP, SMP, CACFP, SFSP) Part 4 – Minority and Small Business (CACFP, SFSP) Part 5 – Informal Procurement Part 6 – Micro-purchase Part 7 – Formal Procurement Part 8 – Specifications Goods, products and services purchased for use in Child Nutrition Programs must be procured according to the Federal Guidelines. This training is designed to help you understand more about the procurement process and the information needed to conduct proper procurement. This procurement process training will be covered in eight different sections. Not all sections are applicable to all Child Nutrition Programs. ODE CNP will assign the Sponsor’s staff to view the sessions that are applicable to the programs they operate. Part 1 provides a basic overview of Federal Procurement requirements and process. This section will provide a framework of definitions of the terms used when discussing procurement and specific requirements for all procurement methods. Part 2 discusses the Buy American Provision, which applies to NSLP, SBP and USDA Foods only. Part 3 describes Geographic Preference. These optional requirements apply to NSLP, SBP, SMP, CACFP and SFSP. Part 4 explains the requirements for using Minority and Small Businesses. These requirements only apply to CACFP and SFSP. Part 5 provides information on the Informal Procurement process, which is used to procure goods, products or services which cost less than or equal to the Sponsoring Organization’s simple acquisition threshold or the Federal threshold of $150,000. The information contained in this part applies to all program sponsors. Part 6 describes the Micro-purchase method. The information in this part applies to all program sponsors. Part 7 discusses the Formal Procurement procedures used to procure goods, products or services which cost more than the Sponsoring Organization’s simple acquisition threshold or the Federal Threshold of $150,000. The information in this part applies to those Sponsors whose purchases are equal to or exceed the $150,000 Federal Threshold or the Sponsoring organization’s simplified acquisition threshold if lower than the Federal Threshold. This will be explained in more detail in this section. Part 8 provides information on the development of Specifications for the procurement of goods, products or services. This part applies to all program sponsors.

Questions If you have any questions regarding this session please contact your assigned specialist.

Resources ODE CNP Procurement webpage CACFP Policy and Procedure Manual Chapter 14 2 CFR 200 NSLP Procurement Regulations (7 CFR 210.21) SBP Procurement Regulations (7 CFR 220.16) Special Milk Program (7 CFR 215.14a) USDA Foods (7 CFR 250 – Subpart D) CACFP (7 CFR 226.22) SFSP (7 CFR225.17) This resources listed on this slide may be found on the ODE CNP website.

In accordance with Federal civil rights law and U. S In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov This institution is an equal opportunity provider.” Thank you for participating in ___Introduction to Procurement______ Training for ODE Child Nutrition Programs. If you have any questions please contact your assigned Child Nutrition Specialist. We greatly appreciate the work that you do to fuel Oregon’s future.