Defining and Measuring “Green IT” As the trends of the Technology Industry move toward a more energy conscience, sustainable model; the LSCS Office of Technology Services has committed to being a leader in this arena by engaging in more Eco friendly practices.

Lone Star College System 75,000+ students 59,000+ credit 5-8 % avg. growth per year (15% in 2009) 5 Colleges 2 University Centers 6 Educational Outreach Centers 5,000 + Employees Expanding our facilities 21 new buildings 2 new centers LSC-University Park

Office of Technology Services IT Governance Formal Governance Structure Strategic Plan for IT Guiding Principles Customer Satisfaction 5-Nines Service Delivery Enterprise Standards Key Performance Indicators Financial Operational Strategic Open Executive Reporting Restructured May of 2008 6 entities into 1 140 staff members Supported Systems 12,000+ desktop systems 4,800+ network devices 475+ file servers 30 Major Technology Initiatives New ERP Network redesign New Directory Services and Enterprise messaging

Defining - “Green IT” Green IT at Lone Star College As the trends of the Technology Industry move toward a more energy conscience, sustainable model; the LSCS Office of Technology Services has committed to being a leader in this arena by engaging in more Eco friendly practices. There are two major factors that lead to this shift in focus. As an institution of Higher Education, we have a social responsibility to address this issue and be a leader in our community As stewards of tax payers’ dollars, we have a fiscal responsibility to manage costs and improve efficiencies. This focus is not a simple “do this” and then we are finished, this is a cultural and organizational change that will take time to complete. To make this a manageable process OTS will use a phased approach.

Defining “Green IT” – Desktop Management Advanced Desktop Management vPro and Automation Savings

Why? Advanced Desktop Management The “Old Way of doing Business” the 24 x 7 Computer Why? We have critical updates Anti-virus Microsoft Other applications… Wake on LAN doesn’t always work Our clients don’t like to wait for updates when they start their computer in the morning

Intel vPro Advanced Desktop Management Simplification and Automation Centralized advanced power management 2) Put them to bed at night and wake them up in the morning - Automation with Intel-vPro and Symantec-Altiris 1 Shutdown message sent at 10:30PM to all lab systems 2 If system updates are available 2a Wake up systems, verify and prep (DeepFreeze) 2b Updates are applied 2c Shutdown systems 3 Wake up lab systems before classes start 4 Receive verification reports

Advanced Desktop Management “Show me the Money” Year - 0 - Baseline – FY 2008   Annual Cost Carbon Equivalent to driving QTY Electric/Cooling Footprint (Lbs) driving (miles) Laptops 1,000 $ 50,140 106,000 105,000 Desktops - standard systems 11,000 $ 764,720 1,617,000 1,595,000 vPro Enabled systems - $ - vPro Advance Power Mgt -Pilot Baseline costs 12,000 $ 814,860 1,723,000 1,700,000 3 Year Phased in Approach Traditional PC Annual cost $ 69.52 Carbon footprint 147 lbs Equivalent to driving 145 miles Intel vPro – DC7900/E8400 Annual cost $ 50.14 Carbon footprint 106 lbs Equivalent to driving 105 miles Intel vPro – add advanced power mgt Annual cost $ 19.38 Carbon footprint 60 lbs Equivalent to driving 59 miles Year 1 – FY 2009   Annual Cost Carbon Equivalent to driving QTY Electric/Cooling Footprint (Lbs) driving (miles) Laptops 1,500 $ 75,210 159,000 157,500 Desktops - standard systems 7,500 $ 521,400 1,102,500 1,087,500 vPro Enabled systems 2,750 $ 137,885 291,500 288,750 vPro Advance Power Mgt -Pilot 250 $ 4,845 15,000 14,750 Total 2009 12,000 $ 739,340 1,568,000 1,548,500 Savings over base year $ 75,520 155,000 151,500

Show me the Money – 3 year projection Advanced Desktop Management Show me the Money – 3 year projection Year - 0 - Baseline - 2008   Annual Cost Carbon Equivalent to QTY Electric/Cooling Footprint (Lbs) driving (miles) Baseline costs 12,000 $ 814,860 1,723,000 1,700,000 Year 1 - FY 2009 Total 2009 $ 739,340 1,568,000 1,548,500 Savings over base year $ 75,520 155,000 151,500 Year 2 - FY 2010 Total 2010 $ 515,710 1,185,500 1,170,000 Savings over last year $ 223,630 382,500 378,500 $ 299,150 537,500 530,000 Year 3 - FY 2011 Total 2011 $ 370,980 927,000 915,000 $ 144,730 258,500 255,000 Savings over base year $ 443,880 796,000 785,000

Show me the Money – Total Savings Formula Advanced Desktop Management Show me the Money – Total Savings Formula Saving on Annual Cost over time (3 Years) TAC (Baseline) – TAC (Year 1) = Savings for Y1, TAC (Baseline) – TAC (Year 2) = Savings for Y2, TAC (Baseline) – TAC (Year 3) = Savings for Y3 Total Savings = Y1+Y2+Y3

Show me the Money – Total Savings Advanced Desktop Management Show me the Money – Total Savings Saving on Annual Cost over time (3 Years) TAC (Baseline) – TAC (Year 1) = Savings for Y1, $814,860 - $739,340 = $75,520 TAC (Baseline) – TAC (Year 2) = Savings for Y2, $814,860 - $515,710 = $299,150 TAC (Baseline) – TAC (Year 3) = Savings for Y3 $814,860 - $370,980 = $443,880 Total Savings = Y1+Y2+Y3 $818,550 = $75,520 + $299,150 + $443,880

Defining “Green IT” – Data Center Going Green – Data Centers High Availability (5-nines) Design – Power/Cooling Virtualization Savings

The New “High Availability & Green” Design Going Green – Data Centers The New “High Availability & Green” Design Redundant Internet Connections Redundant WAN core Redundant main data facilities and Storage Redundant main data facilities and storage Virtualized campus instructional data centers

Note: does not include cooling savings Going Green – Data Centers The most Challenging and Complex part of our Green Initiative LSC has created new standards and policies for our 14 Data Centers throughout the system. The main focus is the conversion and consolidation of physical servers to virtual servers, advanced power management and high density blade servers. Objectives VM First Policy New VM Farms Consolidation System data centers New System Data Center Campus and center data centers Storage Virtualization Challenge We design for, and measure performance base on 99.999 Service Availability Instructional Data Center Savings 12 Instructional data centers Average power savings per year $8,884.96 Total projected savings per year $106,619.52 Note: does not include cooling savings

Going Green – Data Centers New LSCS – Data Center (co-location design) LSC is renovating a data center built in 1998 to meet both our “High Availability” and “Green” requirements. Power Rethinking Power Distribution High Efficiency UPS Cooling Heat Management Water Cooling High efficiency and targeted cooling Floor plan and Rack Density Planning Data Center Research and Planning Resources

Savings over Traditional Hardware Going Green – Data Centers Virtualization VM First Policy - ELA Significant benefits in savings and availability Site and Disaster Recovery Our VM Farm 2 – HP C- Class Blade enclosures 12 – BL460’s dedicated to the farm Average consolidation ratio 20:1 High Availability design and data center co-location Increased capacity and flexibility Savings over Traditional Hardware $630,000 ACTIVE - ACTIVE or ACTIVE - PASSIVE VM Power Savings 300 virtualized servers Average cost per server per year $1,103 Projected 70 savings per year Total $231,789 Note: does not include cooling savings

Campus and Center – Data Center Consolidation Going Green – Data Centers Campus and Center – Data Center Consolidation Campuses Present State 20-75 physical servers 5-20 TB storage Future State C-Class “Shorty” Virtualization Servers (capacity 80) LeftHand networks storage (virtualized) Instructional Centers Present State 5-10 physical servers 2- 4 TB storage Future State 2 DL 360’s Virtualization Servers (capacity 20) LeftHand networks storage (virtualized) High Availability

Data Center Consolidation Going Green – Data Centers Data Center Consolidation Transition to Blade servers Storage Virtualization Simplified hardware deployment Savings Projected Based on 50 server deployment $132,000 per year $660,520 over the 5 year life expectancy Third party model, methodology and data provided by:

The New “High Availability & Green” Design Going Green – Data Centers The New “High Availability & Green” Design “Show me the Money” Setup Cost $3,200,000 Projected Savings (3yr) $4,020,044 ROI - $820,044 by year 3 Benefits High Availability Design Data Center Energy Savings of $428,978 per year What doesn’t this presentation include?

Special Thanks to Link Alander

Wrapping it up Key objectives of our Green Initiative reached Social Responsibility – Doing the right thing! Fiscal Responsibility – Doing it the right way! Savings – 3 year Desktop Management $818,550 Server Design ROI $820,044 Energy Savings Server Farm $428,978 Total Savings $2,067,572

Questions? What’s Next? Client Systems Green Data Projector Management Advanced Printer Management AMT – Dead State Management Thin clients – Virtual PCs