Special Services Meeting September 2015

Agenda Sps Statistics End User Requirements Sps Release 14.9.0 Testing Dates Assessments DASL Release 15.0.0 Gradebook Release 15.0.0 Sps Release 15.0.0 Student Properties Parent/General Invitation Banks Add a Form Verify EMIS Resolved Issues Sps Release 15.1.0 Default Dates New Task EMIS Review & Extract District Banks Sps Manuals Sps Trainings Federal Funding EMIS Reporting NIEP SEMD Student Properties IEP Summary Copy & Paste Backups Sps Meetings Questions & Answers

NEOnet Sps Statistics There are currently 23 districts, 1 ESC, 2 Career Centers, 37 Community Schools and 2 Digital Academies in the NEOnet consortium using Special Services: Akron Digital Academy Barberton City Schools Buckeye Local Schools Brunswick City Schools Cambridge Community Schools (9)* Cloverleaf Local Schools Copley-Fairlawn City Schools Coventry Local Schools Cuyahoga Falls City Schools Cuyahoga Heights Local Schools Green Local Schools Kent City Schools Manchester Local Schools Maplewood Career Center Maple Heights City Schools *Indicates New District(s) Mogadore Local Schools Nordonia Hills City School Norton City Schools Orange City Schools* Portage Lakes Career Center Revere Local Schools Richmond Heights Local Schools Schnee Learning Center Springfield Local Schools Steel Academy Summit Academy Community Schools (27)* Summit County Preschools Tallmadge City Schools Twinsburg City Schools Woodridge Local Schools

End User Requirements

Sps Release 14.9.0 - Testing • Spr Regular 2015 • Spr Block 2015 The following testing dates are now available options in the Date of Test drop-down list on the IEP 12, SP 3, and 504 Plan 2 (Statewide and District Wide Testing) forms for the Next Gen Testing. • Spr Regular 2015 • Spr Block 2015 • Fall Block 2015 • Spr Regular 2016

Sps Release 14.9.0 - Testing Reading Math 3rd ELA Next Gen 4th ELA Next Gen 5th ELA Next Gen 6th ELA Next Gen 7th ELA Next Gen 8th ELA Next Gen HS Eng Lang Arts I HS Eng Lang Arts II 3rd Next Gen 4th Next Gen 5th Next Gen 6th Next Gen 7th Next Gen 8th Next Gen HS Algebra I HS Geometry HS Math I HS Math II

Sps Release 14.9.0 - Testing Science Social Studies 5th Next Gen HS Physical Science 4th Next Gen 6th Next Gen HS Amer/US Gov HS Amer/US History

DASL Release 15.0.0 Student Contacts Summary All contacts move over to the Gradebook & Special Services Live The primary contact flagged with the yellow star is the contact that will default in Student Properties as the Parent Name/Address.

GradeBook Release15.0.0 Student Contacts Academic Standards Update Common Core & English Language Arts Student Contacts Live Student Contacts on the Admin Homepage under Student Contact tab Live Student Contacts on the GradeBook Homepage under Class>Student>Personal tab – Primary Contact

Sps Release 15.0.0 Student Properties Contacts will now read live from DASL Parent Name Primary defaulted to display However drop down selection available if additional contacts are available Address will automatically display once contact selected Phone information will automatically display once contact selected If in Contact StudentInformation is using a phone type Home Work Cell If additional phone types are available, user must select from the drop-down

Sps Release 15.0.0 Student Properties Contacts will now read live from DASL Second Parent Name Must be selected Drop down will list all additional Non-Professional contacts Once Contact is selected Additional information will automatically or give the option to select through a drop down

Sps Release 15.0.0 Student Properties

Sps Release 15.0.0 Parent Invitation and General Invitation Import Contact Information when selected reads Contact data from StudentInformation If multiple contacts available, option to select will display

Sps Release 15.0.0 Parent Invitation and General Invitation Import Contact Information when selected reads Contact data from StudentInformation Information will populate in the appropriate fields

Sps Release 15.0.0 Banks Admin Homepage & Setup Tab Goals Page(s) The User Banks and Setup District Bank screens are being redesigned and have been temporarily disabled. Users can manage their bank items on the page edit screen. Goals Page(s) Due to the redesigned banks functionality, the Bank Import button is no longer necessary on the Goals Page and was removed.

Sps Release 15.0.0 Banks Redesigned Banks functionality provides ability to create, edit, insert and delete bank items from within the following the Forms: IEP 1 Future Planning, 2 Special Factors, 3 Profile IEP 4 PostSecondary Transition IEP 5 PostSecondary Transition Services IEP 6 Measurable Annual Goals IEP 7 Specially Designed Services, 8 Transportation as Service IEP 9 NonAcademic, 10 General Factors, 11 LRE IEP 12 Statewide and District Testing PR-01 Prior Written Notice to Parents ETR Evaluation Plan Preschool ETR Evaluation Plan School Age ETR 1 Individual Assessment ETR 2 Team Summary ETR 4 Eligibility SP 1 Measurable Annual Goals SP 3 Statewide and District Testing

Sps Release 15.0.0 Banks Banks are available through Quick Task > Banks Menu Updated with Bank Items associated with field

Sps Release 15.0.0 Banks Banks available through Quick Task > Banks Menu A notification appears in the field selected when no banks are available

Sps Release 15.0.0 Banks Banks available through Quick Task > Banks Menu To Add a Bank Item Select New Bank Item Enter item Click Save > May also immediately Add to Form

Sps Release 15.0.0 Banks Banks available through Quick Task > Banks Menu Click on Bank Item to Add to Form

Sps Release 15.0.0 Banks Banks available through Quick Task > Banks Menu Ability to Display, Edit or Delete from Quick Task Menu

Sps Release 15.0.0 My Banks Banks available through Quick Task > Banks Menu Ability to Display, Allows the Option to also Edit or Delete

Sps Release 15.0.0 My Banks Banks available through Quick Task > Banks Menu Rich Text Tools Available

Sps Release 15.0.0 My Banks Banks available through Quick Task > Banks Menu Ability to navigate to different Bank Items

Sps Release 15.0.0 District Banks Ability to Display Bank Item

Sps Release 15.0.0 Add a Form Add a Form to a Task, the associated page is now automatically created with the form

Sps Release 15.0.0 Add a Form Add a Form to a Task, the associated page is now automatically created with the form. You no longer have to create the page as a separate step.

Sps Release 15.0.0 Verify EMIS in Open Task When selecting Verify EMIS on the Open Tasks screen, you could not change a student EMIS ‘grade next’ field on the EMIS Data Collection Form. In some cases the wrong grade level displayed until the cover page was save or the task was completed Because of these issues And since the field representing ‘grade next’ is not used for EMIS reporting The field has been removed from the EMIS Data Collection Form

Sps Release 15.0.0 Resolved Issues Page Edit On the Referral for Evaluation (PR-04) form, some fields displayed outside the borders of the page if you viewed them using certain Internet browsers. In this release, the fields display correctly in all of the supported browsers.

Sps Release 15.1.0 School Years The Start New Task Default Date is now 2015-2016 School Years 2018-2019 are also added

Sps Release 15.1.0 EMIS Review The default dates were updated to 07/01/2015 and 06/30/2016,

Sps Release 15.1.0 Build EMIS Extract The default dates were updated to 07/01/2015 and 06/30/2016

Sps Release 15.1.0 District Banks The District Banks are located on the Admin Tab. You must have the role of School Administrator to edit the banks.

Sps Release 15.1.0 District Banks Select Task Type – IEP, ETR, or SP Select Form

Documentation & Videos Help Link in Special Services Documentation has been updated for how to use the new User Banks, District Banks and update Student Properties There are no Videos available yet.

Training Federal Funding Federal Child Count Reported by traditional districts, STEM districts, and community schools All students with a disability condition who have a valid IEP in place as of October 31 Determines Special Education and Early Childhood funds allocated to the state State distributes funds to districts to provide services to their resident students and students served at non-public schools within their districts

Training What to Report for EMIS All events for which your district is responsible Report all events as they occur Don’t report something your district didn’t do Consent from another district isn’t applicable in new district Some events can be transferred if accepted in whole by the new district Report all events July 1 – June 30 for the current school year

Training NIEP  This event type is to be reported when a district or community school is providing services described in an IEP that is not current. The student might be a transfer student who arrives with an unacceptable or expired IEP, or might be a student whose IEP expired before the district had an opportunity to review it. In the past, some districts felt pressured to report a “TIEP” code for any student arriving with an IEP, regardless of whether their district believed that IEP was appropriate. Other students arrive with an expired IEP, but districts are required to provide comparable services until they can create a current  IEP.

Training NIEP – EMIS Reporting Date Type – NIEP – Special Education Services being provided without an IEP in place Date—date on which the services started Non Compliance ID: 10 – Student newly transferred in – IEP adoption determination not complete, service being provided based on prior IEP 11 – IEP expired, new IEP not in place – service being provided based on prior IEP 12 – IEP current but not reported in EMIS in prior reporting period, services provided based on current IEP Outcome Begin Date—date services started (should be the same date as the event date) Outcome End Date – 00000000  unless services are terminated prior to new IEP being completed Outcome ID (select from those currently provided for other IEP type  events) Secondary Planning Element (****)—N/A IEP Test Type – ‘***’ Please note that there is no task template in Special Services. Must be hand entered in DASL.

Training SEMD Manifestation Determination This is just a reminder that this is now being reported This task is used when a student with disabilities has accumulated more than 10 days of suspensions or expulsions There is a field on the Data Collection Form called SEMD Report the date the manifestation determination was completed for the related incident of misconduct This Task will also pull into the EMIS Extract

Training Issues Student Properties Users can no longer enter addresses/contacts. All addresses/contacts must come from DASL All changes/updates to the contacts must come from DASL One Contact is marked primary and defaults as the Parent Name This can be changed to another contact depending on the circumstances.

Training IEP Summary Demographics IEP Summary missing data The IEP Summary pulls the primary contact from Student Properties to populate the Parent/Guardian Info If the student is missing a primary contact the screen will show an oops error. IEP Summary missing data During the Completion process sometimes not all the data is captured which results in the IEP Summary showing partial data. If the IEP is not showing an Event Date in Completed Tasks, this is an indication that the IEP Summary needs fixed. An exact copy needs to be created, all the forms resaved, the task completed. Verify the IEP Summary and then delete the bad copy.

Training Copy and Paste This is a suggestion from Software Answer In the rich text tool bar, there is a button called “Paste from Word”, which looks like a clipboard with a “W” next to it. The users should use that button when they want to paste text that they copied from Word into the forms. This might solve the issue where some boxes were on top of each other in the Print Preview of the IEP Summary. This can be tough If you use Ctrl+C and Ctrl+V to copy and paste. To make sure that this issue doesn’t happen the user should consider using Ctrl+C to copy the text from Word, but then they would have to use the “Paste from Word” button in the rich text toolbar to paste the text into the form.

Training Back ups NEOnet keep 45 days in daily backups NEOnet keeps monthly backups On July 1st NEOnet backs up the entire year. Please note: We are going to start keeping the monthly backups a little longer after the year rolls over due to so many deleted.

ProgressBook Suite Release Tentative Schedule Product Version Production Release NEOnet Installed 15.0.0 June 2015 15.1.0 September 2015 15.2.0 October 2015

Sps User Training September 21, 2015 – New User Training 1:00 – 3:30 September 24, 2015 – Sps Banks Training 9:00 – 10:30 – Closed Please send a cancellation notice if you are unable to attend. All New User Training will be held in the NEOnet Computer Lab Please register online for all trainings and meetings on the NEOnet website

Sps Special Services Meetings December 11, 2015 February 26, 2016 May 6, 2016 All User Meetings are held from 9:00 – 11:00 at NEOnet in Room A Please register online for all trainings and meetings on the NEOnet website Agendas will be sent out before the meeting.