PERSONAL SERVICE MATTERS FOUNDATION TRAINING COURSE 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra AGENDA Taking over Charge of an independent Office Taking Entries in Service Book Recording of Salary & other Personal Payments Maintenance of Personal Files 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Taking over Charge of an independent Office Intimate relieved officer in Advance Take Charge preferably Before Noon Charge Can be Taken on Sundays & Holidays. But see Cash Box and other Items are available for Insp. 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Taking over Charge CASH BOOK Find out total Cash books . Cashier should have closed cash-book first Check totals of last days’ transactions Count Cash-balance, Which includes 1.Cash & Bank statement 2. Cheque to be delivered 3. Revenue Stamps 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Taking over Charge CASH BOOK Check Permanent Advance and Imprest Check P.A. Register with pending vouchers and balance of P.A. with reference to balance and column in Cashbook. Record balance in your handwriting with denominations and sign at end. 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra Taking over Charge CASH BOOK Recording cashbook verification endorsement ‘I have personally verified cash balance and found correct at Rs999999/ in words Rupees xxxxxxxxxx only as follows’ 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Taking over Charge CASH BOOK 1000 x 500 x 100 x Coins Cheque Rev stamps Bank Balance ------------- Total 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

TAKING CHARGE CASHBOOK CHECK RECEIPT BOOKS IN USE CHECK RECEIPT BOOK STOCK A/C CHECK RECEIPT BOOKS STOCK 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

TAKING CHARGE Dead Stock (test check) Check Dead Stock Register Check Valuable Instruments Check Items of Domestic Use Check Weights etc. Brass Seal of Office Sign Dead Stock Register 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

TAKING OVER CHARGE Strong Room Items Duplicate keys of Cash Box & Cash Chest Valuables,Treasure Trove, Mudde Mal. 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra SERVICE BOOK CUSTODY OF ORIGINAL SERVICE BOOK ALWAYS WITH NEXT HIGHER AUTHORITY. ALWAYS CARRY DUPLICATE SERVICE BOOK WITH YOU. UPDATE YEARLY & AT THE TIME OF TRANSFER. NEVER PART IT WITHOUT RECEIPT 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra SERVICE BOOK IMPORTANT ENTRIES IN SERVICE BOOK. INCREMENTS PAY FIXATION PAY VERIFICATION BY P.V.UNIT LEAVE & LEAVE A/C APPRECIATION LETTERS BY HOD AND ABOVE RANK 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra SERVICE BOOK IMPORTANT ENTRIES IN SERVICE BOOK AWARDS PUNISHMENTS GIS MEMBERSHIP NOMINATIONS OF GPF, DCRG, GIS OATH OF ALLEGIANCE MEDICAL FITNESS 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra SERVICE BOOK IMPORTANT ENTRIES IN SERVICE BOOK LONG TERM LOANS TRAININGS ATTENDED LEAVE SALARY & PAYMENT CONTR. IN CASE SERVICE RENDERED ON DEPUTATION. Home Town Declaration 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Important Points Get net banking facility with only “READ/VIEW” permission. View statement and balance time to time Never pass on DDO ‘password’ of BEAMS(BDS)/CMP/GRAS Handover it to your successor in sealed envelope Get A/c payee stamped cheque book or stamp it with crossed rubber stamp. Ask your staff to download MSEB/Telephone bills from website to process bill payment in time. Village Register Gazetteers : https://gazetteers.maharashtra.gov.in/

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra IMPORTANT Interactive PORTAL mahakosh.gov.in sevaarth.mahakosh.gov.in beams.mahakosh.gov.in gras.mahakosh.gov.in koshwahini.mahakosh.gov.in 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra 16

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra PERSONAL FILES ONE FILE DURING ONE POSTING THEN SORT THE PAPERS AFTER TRANSFER IN SEPARATE FILES 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra PERSONAL FILES 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra TEST YOUR LEARNING 1.You will maintain your own service book YES/NO 2.You will take charge of CASH without Cash Box. YES/NO 3. Transfer Order is recorded in Service Book YES/NO 4. Personal file is Office Property YES/NO 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra TEST YOUR LEARNING 5. Police Enquiry report is to be pasted in Service book YES/NO 6. Pagination of Service book is must YES/NO 7. Pension Nomination Form should be pasted in Service Book. YES/NO 8. Asst. Collector is a Gazetted officer as per Maharashtra Treasury Rules. YES/NO 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra TEST YOUR LEARNING 9.Cash Book should be kept in sub treasury strong room along with cash box YES/NO 10. You must check receipt book stock at the time of taking over charge. YES/NO 11. Office Stationery is a Part of Dead Stock YES/NO 12. Allotment of Govt Quarter should be recorded in Service Book YES/NO 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra TEST YOUR LEARNING 13. Leave account should be recorded in service book after every leave sanction order. YES/NO 14. Cash Box is item of Dead Stock YES/NO 15. Cash Box should be kept in Strong room Daily. YES/NO 16. Name of Family members are to be recorded in service book YES/NO 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra TEST YOUR LEARNING 17 Neharu Shirt Pajama is Official dress for National Ceremony. YES/NO 18 Territorial Army is a Branch of Paramilitary Forces YES/NO What is BEAMS 20 What is GRAS 21 Govt receipt books are printed at ?????? 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra

Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra TEST YOUR LEARNING 22 DDO Net Banking account should have only xxxx permission Charge of office should be taken only during office hours. Yes/No Kibbutz is situated in XXXXXX state ? Is bank statement is necessary while taking over charge? 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra 25

Shilanath Jadhav shilanath@gmail.com THANK YOU Shilanath Jadhav shilanath@gmail.com 19 November 2018 Shilanath Jadhav, Director Accounts & Treasuries (Retd) Maharashtra