Negotiations of Call FP7-ENV-2013-two-stage “Environment (including climate change)” Theme Negotiations of Call FP7-ENV-2013-two-stage Information Session for Project Coordinators 22 MAY 2013 | Madou Auditorium Andrea TILCHE

Purpose of today’s meeting A warm welcome and the compliments to the coordinators of proposals which have been selected in the evaluation Some important messages to pass A series of presentations for helping you to arrive in the shortest time and in the most effective way to a grant agreement Meetings with Project Officers Meetings with Financial-Legal Officers 19/11/2018

Important messages to pass Our priority target for this year negotiation is to reduce the time-to-grant Please respect the deadlines very carefully It is recommended in particular to constitute a negotiation team that may always reply in the shortest time to the Commission The Commission Project Officer in charge of negotiations has a back-up who is capable of interacting with the Coordinator in case of absence of the PO in charge Failure to respect deadlines may lead to closing negotiations and to opening negotiations with the first project in the reserve list Take profit of today’s meeting to ask for clarifications The Commission services will help you during the process National Contact Points are as well available to help you 19/11/2018

Timetable for Negotiation THE NEGOTIATION MANDATE IS THE BASIS OF NEGOTIATIONS Deadlines indicated in negotiation mandate: 24 May 2013 Deadline for all participants to register through the Unique Registration Facility and, when required, submit supporting documents for their validation and the verification of their financial viability; 29 May 2013 First version of Description of Work (DoW, also called Annex 1) and draft Grant Preparation Forms (GPFs) submitted 25 July 2013 End of negotiations (final agreement on the Description of Work, GPFs and any specific clauses to be included in the grant agreement) 19/11/2018

AGENDA TIME TITLE SPEAKERS VENUE 09:00-09:30 Welcome of participants MADO Building, MADO 00/ Auditorium   Place Madou, 1 1210, Saint-Josse-Ten-Noode Metro station "Madou"; metro lines 2 and 6 09:30-09:45 Welcome address - Setting the framework for negotiations Andrea Tilche Acting Director Environment 09:45-10:05 Negotiation of scientific and technical aspects Jose Jimenez Mingo Project Officer 10:05-10:45 Administrative and financial aspects Vincent Favrel Head of Unit, Administration and finance 10:45-11:15 Coffee break 11:15-11:35 Dissemination and communication aspects Monica Sonia Communication Officer 11:35-12:00 Participant Portal news Olivier Marganne eFP7 Communication Office 12:00-12:30 Questions and Answers All speakers 12:30-13:30 Lunch 14:00-17:30  In parallel: Bilateral negotiation meetings with Commission Project Officers Assistance for administrative and financial matters CDMA Building Rue du Champ de Mars 21, Brussels Metro station "Porte de Namur"; metro lines 2 and 6