Green Books/Sustainability Binders A manual of what you’ve done. What shape is your green book in? Great shape Needs work? Barely started?

What was left behind for you? Keep this in mind throughout the whole process

What else? What goes in the book? Form Emails How-to guides Table of Contents Assignment description/VAD Descriptions of programs and projects Quarterly reports Calendars/Important Dates Budgets/Grants How to find electronic files Key Contacts, relationships, etc. Form Emails How-to guides Organizing information by questions (FAQ): “How do I ________?” “What to do if _______” Add file paths to footer C://myfolder1/myfolder2/myfile.doc

Green Book: Overall Layout Think about categories and organizing what is relevant to your program/project Table of Contents Sample sections: Program Information Member/Volunteer Support Trainings & Events Reporting & Evaluating Recruitment Policies Procedures Communications & Marketing Flyers, brochures, media mentions

What if…..?

I have a 1st year project… I have a 2nd, 3rd, or 4th year Project… I have a project that’s not continuing… Considering what was left behind…. Was it easy to navigate the resources left for you? Is there a better way to organize materials? What needs to be added? What needs updates? Who will be using these materials? (what staff?) What could use clarification? What would someone need to know if they are picking this project up in the future? Use this as an experience for your own professional Dvelopment How do you want to begin organizing information? What would have been helpful for you coming in? What tips can I give an incoming VISTA?

Remember… List Priorities and manage how they will be maintained, improved, changed within the next year. Special projects, Key contacts, Strategies etc Find your own organization strategy How can you relay information as efficiently as possible Use others as a resource Leaving something behind is better than nothing

Time to Pair up Trade books

Individual Browsing Browse green book and take thoughtful notes. Pretend you the incoming VISTA or Staff member reading the book 15 min

Share Thoughts Discussion with partner about rubric notes 15

Plan Of Action/Work Time If you would like my feedback, I’m happy to look over books as well. “Letter to future VISTA”