New Title III Directors Webinar 2018 Title III Grants Fund Codes 180 and 186

Private Schools and Equitable Services Contents 01 Overview of Title III 02 Fiscal Procedures 03 Parent Involvement CONTENTS 04 Private Schools and Equitable Services 05 Reporting elements

Overview Overview of Title III

Purpose of Title III to help ensure that English learners, including immigrant children and youth, attain English proficiency and develop high levels of academic achievement in English; to assist all English learners, including immigrant children and youth, to achieve at high levels in academic subjects so that all English learners can meet the same challenging State academic standards that all children are expected to meet; to assist teachers (including preschool teachers), principals and other school leaders, State educational agencies, local educational agencies, and schools in establishing, implementing, and sustaining effective language instruction educational programs designed to assist in teaching English learners, including immigrant children and youth; to assist teachers (including preschool teachers), principals and other school leaders, State educational agencies, and local educational agencies to develop and enhance their capacity to provide effective instructional programs designed to prepare English learners, including immigrant children and youth, to enter all-English instructional settings; and to promote parental, family, and community participation in language instruction educational programs for the parents, families, and communities of English learners. Massachusetts Department of Elementary and Secondary Education 4

TIII Allocation Formula grant Fund Code 180 Massachusetts allocation amount: Approximately $14,000,000 to districts (formula grant) 84,500 ELs in public and private schools will be served in SY2018- 19 with Title III About 105 individual districts and consortia will receive a formula grant. To qualify districts must have more than 100 ELs or be a member of a consortia of smaller districts that will total more than 100 ELs. This grant includes counts of ELs from all eligible private schools

Immigrant Grant Fund Code 186 About 10-15 districts will receive an Immigrant grant (FC 186) An immigrant student is defined for purposes of the Title III immigrant children and youth program as a student who is aged 3-21, who was not born in any state, and who is in his/her first three years of schooling in the United States. (For making this determination, Puerto Rico is considered part of the United States. Students born in Puerto Rico are not immigrant students.) A student can be designated as both immigrant and EL for three years. After three years the student can still be designated EL, if they meet EL eligibility criteria, but can no longer be designated as an immigrant student. Private School students meeting this criteria must be included in equitable services for the Immigrant Grant.

Fiscal Procedures Fiscal Procedures

Required in each grant application All TIII grants must contain supplemental programs for: Direct Instruction to Els (or immigrant students in a 186 grant) Professional Development for the teachers of Els (or immigrant students 186 grant) Parent engagement All of these programs must be supplemental to the programs/activities being offered by the district.

20% supplies and materials including supplemental software Budget Page Limits 2% for administration 20% supplies and materials including supplemental software 15% total for travel; all costs should be allowable, reasonable and allocable. These limits are on all TIII grants including the Immigrant grant. Massachusetts Department of Elementary and Secondary Education 9

How to spend the money Fund Code 180 Required activities: high-quality language instruction high-quality professional development Authorized activities: Upgrading program objectives Tutorials and academic/vocational education Intensified instruction Assist parents in helping their children improve academic achievement Massachusetts Department of Elementary and Secondary Education

How to spend the money – Fund Code 186 Immigrant subgrant (FC 186): Family literacy, parent outreach, training to assist parents become active participants in the education of their children Support for personnel specifically trained to provide services to immigrant children and youth Programs of introduction to the educational system and civics education, cannot include federal assistance, housing or immigration information. REMINDER: An immigrant grant is not necessarily for EL students. It is for all immigrant students, even those from an English speaking country, for example, Canada. Massachusetts Department of Elementary and Secondary Education

Allowable expenditures-Fund Code 180 Parent involvement (Language and Culture) Supplemental Instructional Resources (related to ELs only) Supplemental Instructional Supports (related to ELs only) Professional Development (related to ELs only, not required) Substitute Teachers for PD (in some cases) For more information go to the TIII QRG: http://www.doe.mass.edu/federalgrants/titleiii-a/resources/ Massachusetts Department of Elementary and Secondary Education 12

Allowable expenditures-Fund Code 186 Parent involvement (Language/ Cultural ) Supplemental Instructional Resources (must include immigrant students not only EL students) Supplemental Instructional Supports (must include immigrant students not only EL students) Professional Development (should include needs of immigrant students not only EL students) Substitute Teachers for PD (in some cases) For more information go to the TIII QRG: http://www.doe.mass.edu/federalgrants/titleiii-a/resources/ Massachusetts Department of Elementary and Secondary Education 13

All TIII funded activities - what this may include TIII can fund extended day or summer programs for EL students TIII can fund para-professionals during the school day, with restrictions: not for class size reduction, they must have a different role than another para in the district, for example, they may have cultural familiarity or be bilingual, they work only with EL students, they can’t deliver ESL instruction, they must be supplemental in class working under an ESL licensed teacher, they cannot have been previously funded by another source; it must be a new position.

TIII funded activities continued Professional Development TIII PD is only for teachers with ELs in their class. This PD is to enhance the experience for the student and increase the skills of the educator. TIII funded PD cannot satisfy the PD requirement for PDP’s for re-licensure, or the SEI endorsement. TIII must fund purposeful PD that is to be sustained over a period of time, with the goal of improving teacher practice and student outcomes. One day or short term workshops are not part of TIII funded professional development.

Supplement not Supplant, what does that mean? TIII is a supplemental grant, which means: If the program or activity would exist in the absence of TIII funds, the district cannot use TIII funds for that program or activity. TIII funds can’t be used for anything that is the district’s responsibility. The translation of documents such as report cards, guidance documents, school manuals are the responsibility of the district. The activities that take place in the district for all students such as parent/teacher nights, science fairs, open houses, supplies for classes, teacher salaries during the school day, ELL director salaries, field trips scheduled as part of the regular activities for all students. Massachusetts Department of Elementary and Secondary Education

Title III is supplemental to the Core Program Every district must provide a CORE INSTRUCTIONAL PROGRAM for all students. This program includes: Content/SEI ESL The same programs and services provided to non-EL students Equal Access – Title VI/Civil Rights, - all students must be able to participate in all classes and extra curricular activities Anything required by state/federal/local law TIII is supplemental to these required components Massachusetts Department of Elementary and Secondary Education

Examples of expenditures Bus transportation for after school/summer field trip for Title III program students YES Charlie cards/ public transit passes NO Family costs for attending field trip, more than one parent or guardian One parent or guardian admission/transportation cost Catered events, sit-down dinners Coffee, cookies, fruit, water may be YES Massachusetts Department of Elementary and Secondary Education 18

TIII funds cannot be used for Under ESSA, providing translations and interpreters are now responsibility of the district. ESL teaching positions during the school day. Materials/textbooks that are provided by the district for other students or classrooms. Additional teachers for core instruction. Writing/purchasing ESL curriculum. Parent Action Committees are now required under the LOOK Act.

NEW! Pre-School with ESSA Title III funds can be used to assist teachers (including preschool teachers) in developing or implementing Language Instruction Education Programs (LIEPs) in preschools that are coordinated with other relevant programs and services. Title III funds may be used to provide professional development for teachers of ELs in publicly funded preschool programs to help ensure that preschool teachers are well prepared to meet the unique needs of ELs in those preschool programs. However, pre-school funding is now required by the MA LOOK Act, which can present some supplanting issues with TIII and pre-school. You should contact Melanie Manares (mmanares@doe.mass.edu) in the OLA office with questions around pre-school services.

NEW! TIII and Dual Enrollment Dual enrollment-offering early college high school or dual or concurrent enrollment programs or courses designed to help English learners achieve success in postsecondary education. TIII funds can be used only if the district doesn’t already have a program in place. There must be an agreement in place with a higher education institution. This program should be used to provide opportunities to motivated EL students to become successful in their pursuit of higher education. For more information, contact Nyal Fuentes in the Office of College and Career Readiness (nfuentes@doe.mass.edu).

New in FY19 Consolidated Application Information All Title grants are submitted at one time. The budgets are also uploaded into EdGrants. All grants are reviewed by your liaison, returned for revision, or approved, and then forwarded to Grants Management. Once completed and approved, it is submitted to Grants Management with an approval date. It is processed by Grants Management and then a one time automatic payment is issued to the district. EdGrants information for district users: http://www.doe.mass.edu/news/news.aspx?id=21776 Includes information on how to request funds, how to amend, multi-year forms, and how to upload to EdGrants

TIII Narrative Tab 12.1 STEP 12.1 (All Title III, Part A Recipients must complete) From Tab 5: District Activities and Strategies Columns A & B will populate automatically from Tab 5, Step 5.5 for any activity that you indicate includes Title III, Part A funding. Starting with Column C, describe only those activities from each strategy/activity that will be funded in whole or in part with Title III, Part A funds.   A B C D E F G H I Strategy/Activity Description Describe specific activities or aspects of activities funded by Title III, Part A Supplemental to federal, state, and local funding? This activity is intended to help English Learners increase their English language proficiency This activity is intended to help English Learners meet standards in Massachusetts Curriculum Frameworks What data prompted this activity? (Select at least one source for each activity; report additional sources/explanation in "Other" box at row's end) What data will you use to determine progress and attainment of goals? (Select at least one source for each activity; report additional sources/explanation in "Other" box at row's end) If you selected "Other" in Column G or H, please describe data that you will use here TIP: DESE recommends that you incorporate evidence-based interventions into your plan when possible. For information about where and how you can use evidence-based interventions see ESSA Evidence-Based Interventions. You can find resources to help you locate evidence-based interventions at “How Do We Know?”

Step 12.2: Narrative questions Describe activities funded by Title III not listed above Supplemental to federal, state, and local funding? This activity is intended to help English Learners increase their English language proficiency This activity is intended to help English Learners meet standards in Massachusetts Curriculum Frameworks   A 1 Select One 2 3

Step 12.2 Narrative questions continued What data prompted this activity? (Select at least one source for each activity; report additional sources/explanation in "Other" box at row's end) What data will you use to determine progress and attainment of goals? (Select at least one source for each activity; report additional sources/explanation in "Other" box at row's end) If you selected "Other" in Column C or D, please describe data that you will use here   Select One

Parent Involvement Parent Involvement

The district meeting for all EL parents is not funded by TIII Parent Involvement The district meeting for all EL parents is not funded by TIII Must be an opportunity for parents to become active participants in their EL students education. On your application, explain the benefits of the supplemental programs offered. TIII funded EL parent meetings cannot include immigration information or financial assistance information

Parent Involvement continued Literacy programs can be established for parents to learn to read and speak English by attending a parent/student literacy night with their child. TIII will fund books in both languages. Sometime districts offer EL parents financial literacy classes, this can be accomplished by attending TIII funded math nights with their student. Example: One district funded a literacy program and went directly to the housing development where most of the children lived. They distributed TIII funded books and teachers taught reading lessons. Their stipends for this activity were paid by TIII. Additionally, the district used National Honor Society students to babysit the younger siblings.

Private Schools and Equitable Services

Private Schools Private school students are counted in the TIII allocation amounts of public school districts Equitable services must be offered for eligible private school students, teachers, and other educational personnel for both 180 and186 grants. Every TIII district must consult with every private school that is geographically located in the district to inform them of the services for which TIII can offer support. Services include: PD, supplemental programs before or after school, initial assessment of ELs for proficiency. TIII can pay for initial assessment materials for private schools, not public schools. All TIII purchased materials for the private school, are property of the district. They must be marked as such and stored where they can be inventoried by the district. Massachusetts Department of Elementary and Secondary Education 30

Private Schools and the 186 Immigrant grant Private schools must be consulted regarding the equitable services available to their immigrant student population. The 186 immigrant grant should include only those students who are immigrants according to the immigrant guidelines: An immigrant student is defined for purposes of the Title III immigrant children and youth program as a student who is aged 3-21, who was not born in any state, and who is in his/her first three years of schooling in the United States. For making this determination, Puerto Rico is considered part of the United States. Students born in Puerto Rico are not immigrant students. A student can be designated as both immigrant and EL for three years. After three years the student can still be designated EL, if they meet EL eligibility criteria, but can no longer be designated as an immigrant student.

Contacts and Resources from DESE Email: federalgrantprograms@doe.mass.edu Website: www.doe.mass.edu/federalgrants Hotline: 781-338-6230 The TIII QRG, or Quick Reference Guide, http://www.doe.mass.edu/federalgrants/titleiii-a/resources/, with information regarding the TIII regulations and a line by line budget information guide.

How to find your liaison

LOOK ACT and Reporting Elements

LOOK Act Benchmarks and Title III Reporting Elements Benchmarks are progress indicators for individual ELs Reporting Elements consist of five indicators for EL/ELSWD/FEL students in the aggregate RE1: # and % making progress toward proficiency (EL/ELSWD) RE2: # and % attaining proficiency (EL) RE3: # and % who exit based on proficiency (EL) RE4: # and % meeting academic standards for each of the four years after exit (FEL/FELSWD) RE5: # and % who have not attained proficiency within five years (EL/ELSWD)

Purpose of the Reporting Elements Use the Reporting Elements to improve programs and activities for ELs Is your school/district meeting targets? Which elements are challenges for your program? What supports can be offered to ensure better success? How will you use your grant money for this? What services or programs should be further evaluated to determine possible changes? What changes to your program or funded activities will help ensure better outcomes?

LOOK Act Benchmarks and Student Success Plan Benchmarks will be provided for all ELs taking the ACCESS ELs who do not meet their benchmarks are required to have a Student Success Plan The Student Success Plan is a useful tool used to document the supports and services the student is receiving in order to realize better progress toward proficiency

LOOK ACT and Reporting Elements contact For more information regarding the requirements of the LOOK Act or questions regarding the Reporting Elements please contact: Melanie Manares, Office of Language Acquisition, mmanares@doe.mass.edu Or check the website: http://www.doe.mass.edu/ell/look-act.html#

THANK YOU Thank you 781-338-6230 federalgrantprograms@doe.mass.edu www.doe.mass.edu/federalgrants 75 Pleasant Street, Malden, MA 02148