2016 MI AIR Conference Holland Michigan Presenters: Mark A. Byrd Song Yan Adam Perkins Tracking Student Progress: Turning Static Reports into Data-Driven Retention/ Graduation Action Dashboard Office of Institutional Research and Analysis November 2-4, 2016

Agenda Background: How many students do we lose along the way? The Hold Factor that affect attrition. Do students stay on track in order to graduate on time? Creation of a Strategic Graduation Action Committee to monitor progress to improve retention and graduation rates. Series of Reports that led to a wish list. Collaboration with SAS to meet a tight deadline. Demo Graduation and Retention Dashboard and Flowchart.

How many students do we lose along the way How many students do we lose along the way? Institutional Research and Analysis Group   Number of Students in this group        Number of Leaving Students      Attritition Rate        All Students     2068    502      24.3%   Neither Academic nor financial holds    1665    210     12.6%   Only Academic Holds      284     181     63.7%   Academic and Financial Holds     97     94       96.9%   Only Financial Holds     22       17      77.3%   April of 2015 The green category is the total number of 2013 full time FTIAC's. The gold category shows how many did not return in fall 2014. The first gold bar group is the total (502 students of the 2068 did not return - 24.3% attrition rate) The other four groups are a breakdown of those original 2068 students, by the hold category used in the attrition by holds file Song and Zhe put together. So the second group shows students who didn't have academic nor financial holds ( at about fall 2014 census) and the number of those students who did not return. The attrition rate for students with neither type of hold is only 12.6%. Other points of interests that we found in our analyses: Overall attrition has decreased, but mostly in the 3rd and 4th years.. There was a surprising 4 percentage point increase in 1st to 2nd year male attrition in the 2013 cohort, while Attrition among African Americans is a particular concern

Are returning students actually sophomores Are returning students actually sophomores? Institutional Research and Analysis This chart shows the class level of students in their second and third fall terms. The Green portion of the stacked bar are the students that achieved sophomore and JR standing, The yellow in the first chart shows the number of student that were still classified as freshmen. In gold tone in the 2nd chart are students who in their 3rd fall were still classified as sophomore, and the yellow are those still classified as freshmen. The Red in both charts is the total number students in each cohort that we lost. 1) As you can see, Overall students are progressing from Freshmen to Sophomore status at a higher level in more recent cohorts (same for the Sophomore to Junior in the second chart).

Office of Institutional Research and Analysis created a Cognos Report How did we keep track? Office of Institutional Research and Analysis created a Cognos Report OIRA developed a version of the CSRDE Report in Cognos with a “kick”: Provide Term-by-Term tracking of Cohorts Ability to drill down to student level Provide key cohort measures.

Strategic Graduation Action Committee Strategic Goals and Outcomes Report Graduation Cohorts Year One Year Two Year Three Year Four Year Five Year Six 6-YR Grad Enrolled FT in Fall term Fall Winter Sp/Sm Projected Goals 2009 2690   Enrolled 2475 2081 1910 1586 1495 1355 1285 976 807 497 373 148 % Retained 92.0% 77.4% 71.0% 59.0% 55.6% 50.4% 47.8% 36.3% 30.0% 18.5% 13.9% 5.5% Need for goal 968 # Graduated (cum) 3 9 20 36 286 397 696 789 886 931 Still need 37 % Graduated 0.1% 0.3% 0.7% 1.3% 10.6% 14.8% 25.9% 29.3% 32.9% 34.6% Goal 36% % Goal: 6-yr Grads To Date 2010 2404 2178 1858 1606 1442 1363 1266 1214 896 752 467 317 90.6% 77.3% 66.8% 60.0% 56.7% 52.7% 50.5% 37.3% 31.3% 19.4% 13.2% 922 22 43 319 428 689 705 217 0.9% 1.8% 13.3% 17.8% 28.7% 38% 2011 2168 1977 1644 1530 1419 1343 1278 1225 840 625 91.2% 75.8% 70.6% 65.5% 61.9% 58.9% 56.5% 38.7% 28.8% 889 2 399 413 476 1.0% 1.7% 18.4% 19.0% 41% 2012 2131 1948 1653 1524 1412 1345 1291 1135 91.4% 77.6% 71.5% 66.3% 63.1% 60.6% 53.3% 916 1 16 17 899 0.05% 0.75% 0.80% 43% 0.8% 2013 2045 1878 1555 1397 1303 1169 91.8% 76.0% 68.3% 63.7% 57.2% 920 919 45% 2014 2101 1892 1625 1379 90.1% 65.6% 1051 50% 0.0% 2015 2320 2107 90.8% The US government requires that we report retention and graduation rates for a select group of students: those who are enrolled as Full-Time students and for whom Wayne State is their first experience in any college. These students are called FTIACS. We know we serve many other kinds of students – especially, part time students and transfer students – and that our mission goes far beyond this group. However, our retention and six year graduation rates for this group are reported in very public ways and so I’ll be focusing on that group for much of our presentation today. This chart demonstrates the first to second year retention rates for students who were Full-time FTIACs enrolling for the first time in 2006, 2007, and so on up through the 2013 cohort. This number has risen overall during the past six years, rising from 68.9% for the 2006 class to over 77% for 2013, with a slight dip last year to about 76%. 2006 2517 2007 2820 2008 2625 2009 2770 2010 2465 2011 2226 2012 2173 2013 2068 2014 2101 7

Strategic Graduation Action Committee Need to drill down from this grid. College, Race/Ethnicity, Gender, Program, Entry Bands, First Year Outcome Bands. Need diagonal column to be dynamic, reflecting registration activity and graduation certifications as they occur. Drilling all the way down to the student record for the current (diagonal) year would be great. Dr. Monica Brockmeyer, Assoc. Provost for Student Success

Strategic Graduation Action Committee

Strategic Graduation Action Committee Need this flowchart for the cohorts that are “on the diagonal” of the grid. Need to be able to drill down, at least into college and major. Eventually (not a dashboard issue): good to link to advising alert system. Link to degreeworks Yes/no/maybe assessments Dr. Monica Brockmeyer, Assoc. Provost for Student Success

Strategic Graduation and Retention Dashboard

Strategic Graduation and Retention Dashboard

Questions? Thank you for attending our session. If you have any questions that were not answered, please email us: Song Yan song.yan@wayne.edu Adam Perkins ck7939@wayne.edu Mark Byrd mark.byrd@wayne.edu