AIS (Administrative Information Services) 11/19/2018 AIS (Administrative Information Services) Introduction (who is who) Presentation of AIS What (Services, and Structure) General presentations of various areas

Doreen Klem, David Jouve Organigram 11/19/2018 Doreen Klem, David Jouve

Doreen Klem, David Jouve Applications 11/19/2018 Doreen Klem, David Jouve

Doreen Klem, David Jouve Business MAP 11/19/2018 Doreen Klem, David Jouve

Doreen Klem, David Jouve AIS Applications HR Oracle HR 115 registered/concurrent users, 50'000 database operations on an average of 5'500 personal files per month Used by HR/FI divisions, registration office, users’ office, Uniqa, Staff Association, … 150’000 persons registered in database (personnel, family members, externals, …) E-recruitment Payroll SigaGip (Soon HR-Access) 3’800 salaries per month 11/19/2018 Doreen Klem, David Jouve

Doreen Klem, David Jouve Electronic Document Handling (e-business including catalogue & AVCL) 40+ business procedures, 9960 registered users. 2000 users/day CERN Expenditure Tracking Budgeting, Contract follow-up, pluri-annual project reporting, Financial consequences of technical changes 2000+ users Human Resources Toolkit, Persons Institutes Experiments & Personnel Administration for Divisions Distributed Human Resource Management & Planning, 2000+ users Project Progress Tracking & Earned Value Management : LHC, CNGS, ATLAS & CMS : 11/19/2018 Doreen Klem, David Jouve

Doreen Klem, David Jouve Logistics BAAN (16670 db tables!) Stores management, Replenishment, Sales 70 registered users 24261 order lines in 2003 Qualiac Import/Export management inbound, outbound and internal ‘movements’ 15’000 international arrivals and expeditions per year (prerequisite for INB) Internal Distribution: 180’000 movements per year (prerequisite for INB) 80 different official shipping/customs documents supported Covers Transport, Packaging, Insurance, ‘Intermediaries’.. 11/19/2018 Doreen Klem, David Jouve

Doreen Klem, David Jouve Finance/Purchasing Qualiac Qualiac finance General ledger Accounts Payable: Accounts Receivable (Team invoicing) Qualiac purchasing Contracts (from CFU) Purchase order management Goods reception 380 registered users 720’000 accounting entries, 35’000 purchase orders, 47’000 invoices, 14’000 team invoices per year; main source of data for CET Contract Follow Up (CFU) Full lifecycle of purchasing procedures; contracts, and other agreements ( 11/19/2018 Doreen Klem, David Jouve

Intermezzo (TLA’s or Three Letter Acronyms) EDH: Electronic Document Handling = our workflow system CET: Cern Expense Tracking = financial reporting HRT: Human Resources Toolkit = reporting on people ERT: E-Recruitment CFU: Contract Follow Up = Contract preparation and tracking PPT: Project Progress tracking = Project management EVM: Earned Value Management = a management technique .. And many more .. 11/19/2018 Doreen Klem, David Jouve

Doreen Klem, David Jouve Organization CET, HRT ORACLE*HR, E-Recruitment, Training, (CTA), Payroll Decision Support E-Business People Money Projects & Contracts Finance, Purchasing, Import/Export, Internal distribution, Fixed Assets, BAAN, and treasury management EDH, Personnel management tools for experiment secretariats, users office, and divisional secretariats Project Progress Tracking, EVM, Contract Follow Up Foundation Shared data, shared functions like AisEvent, AisMedia, and AisLogin? Diva, PLUS apps gesloc, gescle, visits, roles, supplier management, CERN structure. etc.. 11/19/2018 Doreen Klem, David Jouve

Doreen Klem, David Jouve Document ..\..\HelpDesk\IT_AIS_Helpdesk.doc Site AIS : http://ais.web.cern.ch/ais/welcome.html 11/19/2018 Doreen Klem, David Jouve