New Teacher Orientation Financial/Human Resource Presentation Danny Higdon Chief School Financial Officer

Financial procedures

Teacher Receipts Safeguard money & receipt books Fill receipts out completely with INK Voided receipts must be retained Do not use correcting fluid on mistakes Turn money in daily; do not hold cash or checks Do not cash checks with school funds Do not send cash to office by students All funds collected have to be deposited into the school bank account. All funds have to be accounted for. Receipt books have to be returned to school bookkeeper at the end of the school year and fiscal year.

Purchase Orders Obtain purchase order before purchasing item. Turn invoices into office/bookkeeper for payment. Sign invoice. We are tax-exempt.

Purchasing Card All certified employees by August 27, 2018 will receive a purchasing card with a $536 limit for instructional supplies. A purchase card agreement will be sent for your signature along with the card in October.

Travel A copy of the approved Request for Leave and/or Out of County Travel must be attached to the Travel Report form. A Professional Leave Form is not considered approved until the last line at the bottom is signed by the Superintendent or the designee. Detailed receipts are required. A credit card receipt that does not provide line item details will not be reimbursed. We have the Travel Reimbursement procedures posted on our intranet. We reimburse in accordance with the IRS monetary guidelines and limit meals to $50 per day.

Human Resources

Payroll Everyone hired prior to August 13, 2018 will be paid over 13 periods starting on August 31, 2018 and ending on August 31, 2019 (Please note that you will not see your monthly amount on the salary schedule) We are paid on the last business day of the month to include December. Everyone needs to keep their contact information up to date. Changes have to be into Payroll by the 10th of each month. Direct Deposit is mandatory. Your first check is an actual check and not a direct deposit. It is mandatory for everyone to sign-up for ESS (Employee Self Service) located at https://mypay.tcss.net/EmployeeSelfService

Payroll Use legal name as printed on your Social Security card when signing in. You will earn you first sick day on your September payroll check and the most you can earn in a year is 9. If you are transferring from another system you will need to contact them to send us your days. If hired the first semester you will earn 2 personal days at no cost. If you use the other 3 it will be at the cost of a substitute. If hired second semester you will only earn 2 personal days of which only one is free. To see if you qualify for the 3rd free day please refer to page 4 of the salary schedule located on our website (www.tcss.net). Any unused personal days can convert to sick days in June or certified personnel have the option to be paid for them at $60 per day.

Leave Time 2 Free Personal Days/year (First semester only) 3 additional personal days at $60/each Earn a sick day per month employed (9 months employees earn 9 days per year, 12 month employees earn 12 days per year). All days will transfer if you transfer to another system Sick Leave Bank Will cost 2 days up front but you do not lose those days Must be a member in order to donate or receive days for approved catastrophic leave

PEEHIP Insurance Everyone has 30 calendar days from their employment date to sign up on-line for insurance. You will have to pre-pay for your insurance. Only people eligible for the free supplements or the supplemental insurance are those covered by a spouse’s or parent’s insurance that is NOT PEEHIP. (Please see PEEHIP handbook) Can only make changes to your insurance during open enrollment or life changing event such as a birth of a child or marriage.