Next Gen: Campus Collaboration

Google Apps for Education - GAFE Login to GAFE with your @calpoly.edu address Mail sent from GAFE will appear to be from Cal Poly email address Access to GAFE via a web browser, a desktop client, or mobile device GAFE includes Email, Calendar, Contacts, & Drive Drive includes Google Docs Google Docs includes five web applications: Documents, Presentations, Spreadsheets, Forms, and Drawings 11/19/2018

Google Apps for Education – Product Features 30 GB account quota (Mail and Google Drive) 25 MB attachment size limit Labels replace Folders Nested Labels can be created Messages can be Associated with Multiple Labels Sharing a Label requires Sharing entire Inbox Mail and Calendar Designate Support in Web client Search Shortcuts Quickly Locate a Message or Item (e.g. an attachment) Tabbed browsing 11/19/2018

Office 365 – Product Features Office 365 includes Email, Calendar, Contacts, & SkyDrive 50 GB mailbox account quota SkyDrive Allows storage and sharing of files Edit Office files in web application Can sync files from a local computer iPhone and iPad Outlook Web App (OWA) available 11/19/2018

Office 365 – Email Features Inbox and Folder Sharing Inbox and Folders can be Shared in Web Client If Delegate replies to message in Manager’s Shared Inbox, message will appear to be from Delegate Email Delegation Sending Email on Behalf of Another User requires Outlook Outlook Web App Searching highlights Searched Terms throughout the message in the Reading Pane 11/19/2018

Office 365 – Calendar Features Calendar Sharing Calendars can be shared in Web Client Calendar Delegation Delegate Receives Copies of all Meeting Requests By Default, Private Appointments are Not Viewable by a Delegate but Setting can be Changed Options Available for Controlling Delegation Behavior Manager or Delegate can Act on Meeting Requests Manager receives Notifications but Delegate Acts on Meeting Requests Delegate receives Notifications and Acts on Request 11/19/2018

Office 365 – Features Declined Calendar Entries are not Displayed Can be retrieved from Trash folder to reaccept Folders can be assigned Archive and Retention Policies 11/19/2018

Zimbra 8 – Mail Features Redesigned Conversation View Sort Sent Folder by “To” field Can paste images, tables and spreadsheets into a message using Firefox, Safari or IE Working as an Email Designate: Send As or Send on Behalf of Search Results Appear in Separate Tab Print Button is in the Actions menu on Email tab Activity Stream: Allows Quick Filters for Email Folder Retention Policies can be Assigned 11/19/2018

Zimbra 8 – Calendar Features Merge and Split Views of Day View Tags can be applied to Appointments, changing Color Ability to drag-n-drop All-Day appointments between days Improved Calendar Printing options Select Date Range Select which Calendars and View to Print Option to exclude mini-Calendar 11/19/2018

Zimbra 8 – Preferences Autoreply Features Option to configure an Autoreply specific to External Addresses If Autoreply activated, reminded to Turn Off Configure Default Appt Time: 30/60/90/120 minutes Notifications can be configured to be sent via Text Messaging URL “Mailto” link can be set to use Zimbra web client (Firefox & Chrome only) ITS Plans to Upgrade to Zimbra 8.x in Nov or Dec 11/19/2018

Project Timeline Faculty and Students Provide input during Fall quarter Demos Hands-on Sessions in Library rooms Survey distribution Project Conclusion Recommendation Sent to Provost in November Final Decision made in December–January timeframe 11/19/2018

Additional Info and Candidate Access Updated Project info and Survey is available on servicedesk.calpoly.edu under Email and Calendar Support Interested in Gaining Access to the Collab Candidates? Email your request to tross@calpoly.edu 11/19/2018