Inspire the Woman. Impact the World.

Risk Management Is...…… A proactive system of identifying potential risks or hazards (HARM) associated with chapter events and activities; assessing the impact those risks may have, and deciding whether to accept the risks, modify the activities, or eliminate the risks altogether to ensure successful accomplishment of the chapter’s mission and goals – to keep members and guests safe.

Harm Prevention and Reduction Risk Management

Live with Purpose… “Be there for your sisters. Take care of yourself and those around you. Be the best you can be. Know that what you do matters and you can make an impact in the smallest of ways. That's living with Purpose.”

Living with Purpose means we are… Here for One Another Here to Inspire Here for the Whole Person Here to Impact the World Here Because we Stand for Something

touch-stone: noun \ˈtəch-ˌstōn\ a test or criterion for determining the quality or genuineness of a thing a fundamental or quintessential part or feature

AGD Touchstone: The choices I make will inspire and impact others.

AGD Touchstone: When faced with choices members of Alpha Gamma Delta will choose the health and dignity of their members, chapters and the Fraternity.

The Challenges You Face are Many

The Role of Policies… Policies guide us toward healthier choices; when we violate policies we increase the chances of harm.

Fraternity Information and Programming Group… Provides risk management guidelines and educational resources to help member fraternities and sororities be more effective in their risk management policies and educational efforts. The FIPG policy has become synonymous with risk management policy at more than 45 national Greek men’s and women’s groups.

ONE The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a Fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the Fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or 3rd Party Vendor Guidelines.

ONE We Follow the Law It’s pretty simple: anyone who consumes alcohol underage runs the risk of trouble. Chapter functions (which can be any event an observer would associate with the Fraternity) must abide by “Bring Your Own Beverage” policy or must use a 3rd Party Vendor. Chapters do not have liquor licenses, and therefore cannot provide alcohol. People who are 21 may consume alcohol through a 3rd party vendor or BYOB

TWO No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the chapter. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited.

TWO We Don’t Provide Alcohol No funds collected by the chapter in any form, including dues, “social dues,” or “passing the hat” can be used for the purchase of alcohol. The Fraternity is not a tavern, so we shouldn’t be in the business of providing alcohol. When we do we take on huge risks. In today’s college culture a bulk quantity of alcohol translates to most observers as an opportunity to binge drink which creates risk for things like alcohol poisoning, falls, death, and other injuries. This means kegs, cases, and other mass quantity of alcohol are a huge risk and liability. Again, the choice is between 3rd party vendor or BYOB

THREE OPEN PARTIES, meaning those with unrestricted access by non-members of the Fraternity, without specific invitation, where alcohol is present, are forbidden.

THREE We Know Our Guests In order to further decrease risk. Events with alcohol on the premises MUST HAVE A GUEST LIST and non-members must have specific invitations. Know who your guests are. The campus phone directory or a list of Facebook friends does not constitute a guest list. The FIPG Policy suggests that attendance at social events with alcohol present should not exceed two guests per member.

FOUR No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age).

FOUR Again, We Follow the Law It should go without saying that it is against the law to purchase for, or serve alcohol to, someone who is under 21 years of age.

FIVE The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a Fraternity event or at any event that an observer would associate with the Fraternity is strictly prohibited.

FIVE Again, We Follow the Law This one is cut and dry. There is ZERO TOLERANCE for chapters who have illegal drugs or controlled substances on chapter premises or at Fraternity events.

SIX No chapter may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for purposes of fundraising. However, a chapter may rent or use a room or area in a tavern as defined above for a closed event held within the provisions of this policy, including the use of a third party vendor and guest list. An event at which alcohol is present may be conducted or co-sponsored with a charitable organization if the event is held within the provisions of this policy.

SIX No Co-Sponsorship with Bars or Distributors The chapter is equally liable if they co-sponsor an event with a vendor/tavern where alcohol is present, given away, or sold to those present, even if the event doesn’t take place at the bar.

SEVEN No chapter may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host chapters, groups or organizations.

SEVEN All or Nothing: Again, We Don’t Provide Alcohol Any chapter that COSPONSORS or COFINANCES and event with other chapters or organizations is equally liable for an incident if any of the other groups purchase alcohol. That means the chapter SHARES THE RISKS even if they are following every other FIPG guideline.

EIGHT All recruitment activities associated with any chapter will be non-alcoholic. No recruitment activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy.

EIGHT Recruitment is Dry An individual expected to make a life changing choice cannot be counted on to make an educated decision when under the influences of alcohol. Additionally, if alcohol is a selling point the chapter has to a prospective member then it is time for the chapter to rethink its purpose. Finally, most women seeking membership are under the legal drinking age which makes it illegal for them to drink alcohol.

NINE No member or pledge, associate/new member or novice shall permit, tolerate, encourage or participate in "drinking games.” The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages, the practice of consuming shots equating to one’s age, “beer pong,” “century club,” “dares” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol.

NINE No Drinking Games Just like bulk quantity in #2 “Drinking Games” encourage high risk drinking which increases the risk of an accident.

TEN No alcohol shall be present at any pledge/associate member/new member/novice program, activity or ritual of the chapter. This includes but is not limited to activities associated with “Bid night,” “big brother/big sister night” and Initiation.

TEN No Drinking Games Like dry recruitment activities in #8 there cannot be any alcohol involved in the development of new members, even if the new member is of legal drinking age. Most new members are under the legal drinking age anyway, which means it is not only illegal, it makes the risk and liability especially high.

What’s Changed?

Events with Alcohol in Fraternity Housing “Functions involving alcohol may not be planned or approved at a men’s fraternity house. If a campus Panhellenic requests a waiver of this policy for their campus by all NPC members, the waiver request should be forwarded to the International Vice President-Collegians.”

Peer Monitoring Alpha Gamma Delta supports the National Panhellenic Conference resolution expressing concern regarding mandatory peer monitoring. Members and officers of Alpha Gamma Delta are not to act as agents of Alpha Gamma Delta, Panhellenic or the Greek community in monitoring or acting as party checkers or patrollers for any other fraternities’ or sororities’ social events.

Peer Monitoring In accordance with Alpha Gamma Delta policies and procedures, Alpha Gamma Delta officers and members are expected to monitor events hosted or sponsored, including co-sponsored, by their own chapter and alert hired security to any concerns with enforcement.

Peer Monitoring An Alpha Gamma Delta collegian who serves as a party monitor as a result of her being a member or representative of GAMMA or other university associated programs does so as an individual. She does not do so as a member or officer having any capacity in relationship to Alpha Gamma Delta Fraternity.

Bring Your Own Beverage Events Alcohol Service/Third Party Vendors/BYOB “Security should be provided and a professional bartender should be used to verify attendees’ identification and to act as a server.” Bring Your Own Beverage (BYOB) /Service Distribution Center Members of Alpha Gamma Delta shall not work the service distribution center. A licensed and insured professional bartender should act as the server whenever local circumstances allow. Explain same stance – third Part Vendor as the safest option for social events. Point out that should Third Part Vendor not be an option, more thorough guidelines have been provided for BYOB.

Events with Alcohol or Events without Alcohol Functions/Events Events with Alcohol or Events without Alcohol Explain same stance – third Part Vendor as the safest option for social events. Point out that should Third Part Vendor not be an option, more thorough guidelines have been provided for BYOB.

Chaperones “ For chapter formals and dances, it is suggested that at least one advisor or parent be in attendance to provide additional supervision.”

Chaperones “Overnight events such as sisterhood retreats, officer retreats, Alpha Gamma Delta leadership training, Convention or summer recruitment workshop may be planned as overnight events. It is suggested that an alumna, advisor or parent be present. An Event Planning Guide should be prepared for these events.”

Event Planning Guide Process The Event Planning Guide is reviewed by Executive Council where it is read aloud in its entirety. Any contract review by a local attorney should have taken place before this occurs.

Event Planning Guide Process When local circumstances require, a sub-committee of Executive Council may be appointed by Executive Council to review Event Planning Guides for compliance in cases when EC cannot meet before the date of the proposed event.

Event Planning Guide Process The Executive Council Sub-Committee must include the following: President Vice President Operations Vice President Finance Vice President Scholarship Chapter Advisor Finance Advisor

Event Planning Guide Process Executive Council Sub-Committee review may occur via electronic means. Each Sub-Committee member must provide a documented review response to the Chapter President via email before the next scheduled chapter meeting prior to the proposed event. The Event Planning Guide must be presented to the chapter at the next meeting

Alpha Gamma Delta Specifics

Our Policy All events must have an Event Planning Guide.

Collegiate and alumnae funds may not be used to purchase alcohol. Our Policy Collegiate and alumnae funds may not be used to purchase alcohol. We never provide alcohol. 3rd Party Vendor or BYOB.

Our Policy Members of Alpha Gamma Delta, neither collegians nor alumnae, may act as servers.

Mandatory events must be alcohol-free. Our Policy Mandatory events must be alcohol-free. It just seems like a bad idea to require attendance at an event with alcohol. It starts us down a dangerous path.

No crossing international borders. Our Policy No crossing international borders. Use facilities that we are familiar with and have to follow the same laws and rules that we understand.

How We Own IT: We follow the law. We don’t provide alcohol. We know our guests. We choose health and dignity.

Touchstones The choices I make will inspire and impact others. When faced with choices members of Alpha Gamma Delta will choose the health and dignity of their members, their chapters and the Fraternity.