SPECIAL EDUCATION DECEMBER COUNT 2014-2015 REPORT WEBINAR

Why do we have reports? Tools to helps AUs validate data 11/19/2018 Why do we have reports? Tools to helps AUs validate data CDE assumes that Admin Units have used the reports to validate data and in fact, the data submitted are valid Help determine compliance with indicators, fiscal matters and other compliance related material 2

DEADLINES WHAT’s DUE & WHEN January 14, 2015 Staff Data Validity Certification Report (1 page) Student Data Validity Certification Report (1 page) February 5, 2015 See full list at http://www.cde.state.co.us/datapipeline/decemberct2014timeline NOTE: BOCES Report is only required for BOCES . 3

When do reports become available 11/19/2018 When do reports become available Special Education December Count Reports become available once interchange data has been successfully uploaded and a snapshot has been created. Only respondents with the DEC role will see the Special Education December Count Reports You can still have errors at the interchange and see the reports but data related to those errors won’t be in the report. You can still have errors at the Snapshot and see the report but the reports won’t be complete 4

How do I view the reports 11/19/2018 How do I view the reports From the Data Pipeline website click on COGNOS In COGNOS choose Special Education December Count The following types of reports will be available Included – Staff and Student Excluded – Staff and Student Error Reports – Summary and Detail for Staff and Student Staff Summary and Detail Reports Student Summary and Detail Reports Staff and Student Data Validity Certification Reports 5

Kinds of reports Error Reports Included and Excluded Reports 11/19/2018 Kinds of reports Error Reports Included and Excluded Reports Data Summary Reports Indicator Reports Data Validity Certifications Detail Reports 6

11/19/2018 STUDENT REPORTS

ERROR REPORTS NOW AVAILABLE IN THE DATA PIPELINE SYSTEM 11/19/2018 ERROR REPORTS NOW AVAILABLE IN THE DATA PIPELINE SYSTEM New You can now see IEP Child, Participation, Parent and Special Education December Count Staff and Student reports in the Data Pipeline System under Pipeline Reports – Error Report 8

ERROR REPORTS COGNOS Special Education December Count 11/19/2018 ERROR REPORTS COGNOS Special Education December Count Errors: Staff Detail Report of Errors to Correct Errors: Staff Summary Report of Errors to Correct Errors: Student Detail Report of Errors to Correct Errors: Student Summary Report Errors to Correct In order to see the Special Education December Count Snapshot Errors you need to have the DEC role held by the Administrative Unit Special Education Respondent. 9

11/19/2018 DATA SUMMARY REPORTS Number of Students Eligible for Special Education Funding By Age Group, Disability and Setting Number of Students Reported By Age Group, Disability, and Admin Unit/Agency/Facility of Attendance Number of Reported Students Parentally Placed in a Private School by Admin Unit/District Number of Students Parentally Placed in a Private School By Disability and Type of Service Number of Reported Students by Special Education Funding Status By Admin Unit and Disability

Number of Students Eligible for Funding by Age Group, Disability and Setting Funding Status Code=50

Number of Students Reported by Age Group, Disability, and Administrative Unit/Agency/Facility of Attendance Served Direct = PAI 01, 02, 03, 08, 19 Served Direct, Non-Resident = PAI 04, 05, 11, 12 Tuitioned to = PAI 23, 24, 31 Served by Eligible Facility On Grounds School = PAI 22 Non-Public School Contractual Agreement = PAI 27 Colorado Public Agency Contractual Agreement = PAI 30 Outside of CO Public or Non-Public Contractual Agreement = PAI 28, 29 Students on ISP = PAI 14,15,16,17 Served by a State Operated Program = PAI 32  

Select Criteria: PPPS = 01, 02. Displayed by AU/District Number of Reported Students Parentally Placed in a Private School by Administrative Unit/District Select Criteria: PPPS = 01, 02. Displayed by AU/District

Select Criteria: PPPS = 01 or 02 and Disability <>00 Number of Students Parentally Placed in a Private School by Disability and Type of Service Select Criteria: PPPS = 01 or 02 and Disability <>00 Calculation A: Total Students PPPPS ÷ Total students with disabilities in membership & facilities PAI 01 02 03 04 05 08 11 12 14 15 16 17 22 27 28 29 30

Select Criteria: Primary Disability <> 00 Number of Reported Students by Special Education Funding Status By Administrative Unit and Disability Select Criteria: Primary Disability <> 00

STUDENT INDICATOR REPORTS 11/19/2018 STUDENT INDICATOR REPORTS Indicator 5: Number of Students Aged 6-21 by Educational Settings Indicator 6: Number of Students Aged 3-5 by Educational Settings Indicator 9: Disproportionate Representation of Racial and Ethnic Groups in Special Education Indicator 10: Disproportionate Representation of Racial and Ethnic Groups in Specific Disability Categories

Indicator 5: Number of Students Aged 6-21 by Educational Settings Select Criteria: Educational settings = 301-306 PAI 01 02 03 04 05 08 11 12 14 15 16 17 19 22 27 28 29 30

Indicator 6: Number of Students Aged 3-5 by Educational Settings Select Criteria: Educational settings = 204-212 PAI 01 02 03 04 05 08 11 12 14 15 16 17 19 22 27 28 29 30

Indicator 9: Disproportionate Representation of Racial and Ethnic Groups in Special Education

Indicator 10: Disproportionate Representation of Racial and Ethnic Groups in Specific Disability Categories

SIGNIFICANT YEAR-TO-YEAR REPORTS 11/19/2018 SIGNIFICANT YEAR-TO-YEAR REPORTS Significant Year-to-Year Change Report by Age Group and Disability Ages 3-5 Significant Year-to-Year Change Report by Age Group and Disability Ages 6-21 Significant Year-to-Year Change Report by Race/Ethnicity Ages 3-5 Significant Year-to-Year Change Report by Race/Ethnicity Ages 6-21

Significant Year-to-Year Change Report By Age Group and Disability Ages 3 - 5 Select Criteria: Funding Status = 50 Calculated age = 3 through 5 as of December 1

Significant Year-to-Year Change Report By Age Group and Disability Ages 6 - 21 Select Criteria: Funding Status = 50 Calculated age = 6 through 21 as of December 1

Significant Year-to-Year Change Report By Age Group and Race/Ethnicity Ages 3 - 5 Select Criteria: Funding Status = 50 Calculated age = 3 through 5 as of December 1

Significant Year-to-Year Change Report By Age Group and Race/Ethnicity Ages 6-21 Select Criteria: Funding Status = 50 Calculated age = through 21 as of December 1

STUDENT DATA VALIDITY CERTIFICATION REPORT 11/19/2018 STUDENT DATA VALIDITY CERTIFICATION REPORT

11/19/2018 STAFF REPORTS

Staff Reports Summary of Special Education Staff by Administration Unit, District & Job Class Category Summary of Job Classification Category by District and Administrative Unit Purchased Service Staff Mode Contract Days and Hours Per Day by Job Class Category Detail Listing of Special Education Staff List by Job Class Code Highly Qualified Teacher Computation Special Education BOCES Staff Reported Special Education Directors & Child Find Coordinators Special Education Core Content Teachers

Summary of Special Education Staff by Administration Unit, District & Job Class Category

Summary of Job Classification Category by District and Administrative Unit Purchased Service Staff Select Criteria: Employment Status Code = 23 Average Daily Rate = summed base salary (calculated base salary for hourly employees) divided by mode contract days for job class code divided by the summed FTE Average Hourly Rate = summed base salary (calculated base salary for hourly employees) divided by the sum of (contract days * hours per day)

Mode Contract Days and Hours Per Day by Job Class Category

(Contract Days) x (Hours/Day) FTE/Mode Report (Slide 3 of 7) Mode Contract Days/Hours per Day by Job Class Category* Provides Mode Contract Days per job classification category Provides Mode Hours per Day by job classification category Both of these numbers are used to determine FTE FTE Calculation: (Contract Days) x (Hours/Day) (Mode Contract Days) x (Mode Hours/Day) 32

Special Education Staff List by Job Class Code For Your Information

Highly Qualified Teacher Computation

Highly Qualified Teacher Secondary Special Education Teachers Highly qualified requirements apply to secondary special education teachers when they are sole providers of core content.  If they are sole providers of core content, then the teaching subject area code should reflect the content area they are teaching and they should appear on the Highly Qualified Teacher Report.  If they are not sole content providers, then the teaching subject area code should be in the 1700 series and should not appear on the Highly Qualified Teacher Report as HQ requirements do not apply to these teachers. So it is possible for an AU to have no secondary teachers on the HQT Report, it is best to verify that the teaching subject area code that has been assigned is correct. I hope this information helps.  Please let me know if you have any additional questions.

Special Education BOCES Staff Reported Only Required for BOCES

Special Education Directors & Child Find Coordinators Select Criteria: Job Classification Codes 102 and 330

Special Education Core Content Teachers 11/19/2018 Special Education Core Content Teachers

STAFF DATA VALIDITY CERTIFICATION REPORT 11/19/2018 STAFF DATA VALIDITY CERTIFICATION REPORT

DETAIL REPORTS Detail Reports are available for you to see what data makes up the figures in the Summary and Indicator Reports. Please do NOT send in the detail reports. Thank you 40

11/19/2018 Submission of Reports 41

Submitting Data Certification Reports Staff and Student Data Certification Reports are due on Wednesday, January 14th and then on Thursday, February 5th, 2015 dated respectively. Reports are to contain a wet signature by the Special Education Director along with the date the reports were signed. Scanned documents should first be scanned to yourself then forwarded on to the Data Team. If you have to fax the report please send it to 303-866-6888 attention Kristi Gleason

Submitting Final Reports ALL Data Summary Reports are due to CDE Thursday, February 5th, 2015 (Please Do NOT send in Detail Reports) Reports must contain a wet signature by the Special Education Director. Include the date. Scanned documents should first be scanned to yourself then forwarded on to the Data Team. If you have to fax the report please send it to 303-866-6888 attention Kristi Gleason

Special Education December Count Contact Information Kristi Gleason SPED December Count collection coordinator 303-866-4620 – gleason_k@cde.state.co.us SPED December Count Data Team Members: Lindsey Heitman 303-866-5759 – heitman_l@cde.state.co.us Orla Bolger 303-866-6896 – bolger_o@cde.state.co.us (out of the office until end of November) For “technical” support questions, please email datapipeline.support@cde.state.co.us and remember to cc the SPED December Count data team. 44