Captioning Project

Overview of the Captioning Project UW-IT short-term funding is available to caption: Videos available to the public on a high-use website Videos that will be used multiple times in a course Videos developed by several faculty members to be used in several different classes

Captioning Project Progress By the numbers: 630 videos have been captioned 169 hours of video have been captioned 11 departments excluding DRS have accounts with 3Play Media Captioned videos will be reused in 60 classes per year Over 750,000 individuals are estimated to watch the videos each year Increased the numbers of videos captioned on campus by 10.8%

Captioning Project Progress (cont.) Products: Created a video: “Making Videos Accessible” Promising Practice has been created to document how to setup a captioning project on a college campus

Captioning Project Video http://www.washington.edu/doit/videos/index.php?vid=86 http://www.washington.edu/doit/videos/index.php?vid=86

Captioning Tips & Tutorials

Captioning Basics Anatomy of a caption file: SRT caption file Simple text file with time stamps that can be opened with Word, Notepad, etc.

Captioning Basics DCMP Captioning Key http://www.captioningkey.org/quality_captioning.html This can be used as a resource if you are captioning your own videos and not using a captioning vendor

Captioning Basics Continued YouTube: Will create auto-generated captions Not accurate enough to be compliant Use the built-in editor to Correct auto-generated captions Create captions from scratch or Import a script and sync with the video

Captioning Training for YouTube Navigating YouTube’s caption editor Sign in to YouTube and choose My Channel Click on: ‘Video Manager’ ‘Edit’ next to the video you’ll add the caption to ‘Subtitles/CC’ to open the caption editor

Captioning Training Navigating YouTube’s caption editor (cont.) Select ‘Add New Subtitles’ and pick ‘English’ as the language Can type as the video plays or sync from exact transcript or… …edit existing Autogenerated captions if not too flawed

When logged on to YouTube first choose My Channel. YouTube--My Channel When logged on to YouTube first choose My Channel.

YouTube—Video Manager Once on My Channel choose Video Manager to see a selection of your videos to pick the one you’ll add closed captions to.

YouTube—Edit drop down menu Click the drop down menu to reveal the Subtitles/CC option.

YouTube – Caption Menu choices Choices include: Uploading a completed caption file Transcribing then syncing that to the video Creating new subtitle by typing as you watch the video Buying subtitles or translation

Caption Menu One First choice allows uploading a completed timed-text caption file to then sync with the YouTube video. This is what you’d use if you had a .srt caption file created by a vendor like 3PlayMedia.

Caption Menu Two The second menu item allows you to paste in your transcript then have YouTube’s Automatic Speech Recognition use that to sync it with the video. This is why it can be useful to work from a script when making a video.

Caption Menu Three This third menu item is the one you’d choose if you would then go about typing in the captions manually while you watch the video. It will pause when you stop typing.

Type Captions while watching the video This is how the screen appears when you first begin typing in captions. You can also do a similar process while in the transcript mode (menu item two) wherein you’re typing into one large text box with no breaks between lines, to then edit later.

Caption Edit view Once you have some captions connected to your video, either created automatically by YouTube or another source, you can edit both the text used and the stop/start locations as they appear in this mode view.

Save caption file menu Once you have captions correctly edited and timed with the video they can be saved as a .srt file via the “actions” menu.

How to setup Captioning Training Contact Doug to setup training for: Individuals Departments General questions about captioning

Captioning Training In-depth Captioning Training Includes: Hands-on with YouTube How to use Amara and Camtasia Facebook and Vimeo captioning Helpful hints for captioning and setting up a 3Play Media account

3-Play Media Departments can setup their own account by contacting: Erin Batog Account Executive 3Play Media erin@3playmedia.com 617-764- 5189 X109

Links to Project Products http://www.washington.edu/accessibility/videos/ https://www.washington.edu/doit/uw-it%E2%80%99s-captioning-project-promising-practice-setting-captioning-project-college-campus

Resources http://www.washington.edu/accessibility/ http://www.captioningkey.org/quality_captioning.html https://www.amara.org/en/ http://www.3playmedia.com/

Contact Information Accessible Technology Services - Captioning Doug Hayman Technology Specialist 206-221-4165 dhayman@uw.edu Susie Hawkey Operations Manager 206-543-6504 shawkey@uw.edu