Missouri National Guard Federal Employees Incentive Awards Program Supervisor Training

INCENTIVE AWARDS The National Guard Incentive Awards Program is designed to: Motivate employees to increase productivity and creativity and to achieve greater efficiency, economy, and improvement of operations. Provides supervisors with a method for rewarding those employees whose job performance and ideas are substantially above normal job requirements and performance standards.

INCENTIVE AWARDS Authority for Incentive Awards Program: NGB TPR 451, 15 Dec 1998 Missouri National Guard Federal Employees Incentive Awards Program Supplement, 1 Aug 2018 TPR is located at: http://www.moguard.com/employee-relations.html

TYPES OF AWARDS NON-RATING BASED TIME OFF QUALITY SALARY INCREASE (QSI) SUSTAINED SUPERIOR PERFORMANCE (SSP) SUGGESTION / INVENTION LENGTH OF SERVICE

AWARDS PROCESS Timeline Recommendations must be received in JFMO-HRD-E a minimum of 10 business days prior to the board date Requests arriving after this timeframe will not be guaranteed to be boarded that month. Non-Rating based awards and TOA (under 40 hours) are effective the first day of pay period after HR has approved. 40 Hour TOA, SSPs & QSIs are boarded only once a month, on the third Wednesday TOA (40 Hours), SSP & QSI awards effective the first day of the pay period after TAG signs. All Monetary awards are taxable income

AWARDS PROCESS HR will begin processing: Screen the award recommendations for administrative accuracy Forward only administratively correct award recommendations to the Awards committee for their approval Award Committee has a majority vote for approval then the award will be sent to the Adjutant General (TAG) for final approval/disapproval Denial of award recommendation may be for any subjective reason based on lack of merit, inefficiency, misconduct or paperwork errors Disapproved recommendations will be returned to the originator, with a suitable explanation Resubmit through proper channels.

AWARDS REQUIRING TAG APPROVAL TIME OFF (ONLY IF 40 HOURS) QUALITY SALARY INCREASE (QSI) SUSTAINED SUPERIOR PERFORMANCE (SSP) REQUIRED DOCUMENTS: SF 52 NGB Form 32 Current Appraisal on Form 430-1(T) Employee Performance Plan, Form 430(T), covering the award and appraisal period Recommendations for awards should be submitted with the annual performance rating within 1 year of the last day of the rating period in conjunction with annual performance rating.

NON-RATING BASED Cash award in the amount of $250.00 Designed to reward employees for a specific service performed in an exceptional manner related to quality job performance Used for acts of short duration and clear achievement Does not preclude employee from receiving any other award Submit request on SF 52 Supervisor will receive email notification that the RPA has been processed, go to mybiz print of SF50 and present to employee

TIME OFF AWARD Designed to award employees for superior accomplishment or personal effort in relation to quality job performance Awards are for 1 to 40 hours per contribution, but no more than 80 hours during any one leave year 40 hour awards go before the Incentive Awards Committee. Time off must be used within one year from date of award Submit request on SF 52 Supervisor will receive email notification that the RPA has been processed, go to MyBiz print of SF5o and present to employee

SUSTAINED SUPERIOR PERFORMANCE Wage Grade (WG) & General Schedule (GS) Employees Current Appraisal rating must be a level 3 (fully successful or equivalent) or higher. Appraisal period to be recognized is required to be 12 months working in same job and grade level. Accomplishments must exceed expectations of supervisor and the agency. The supervisor make a recommendation of award amount up to 10% of annual salary. The award amount an be changed by anyone in the approval/disapproval chain of command or process, budget restraints, and/or NGB Directive.

SUSTAINED SUPERIOR PERFORMANCE (SSP) Appraisal must be signed by all three levels of supervision: Supervisor, Rater, and Reviewer NGB Form 32 Insure Block 5, Superior Performance Period line is completed with period for the award Blocks 9 & 10 must be signed by appropriate person Local Commander must sign in Section IV

QUALITY SALARY INCREASE (QSI) QSI is a step increase used to reward employees at any GS grade level who display high quality performance. Current Appraisal must be have a score of level 5 or equivalent. Period of service to be recognized must be 12 months in same job and grade level. Work achievement must be under current standards for the award period being recognized. Must exceed supervisor and agency expectations. Cannot have been approved for permanent promotion or have been permanently promoted within last 12 months. Cannot have received an SSP within the last 12 months. Can not have received a QSI within the last 36 months. May not be based in whole or in part on a specific act or for a specific act or rating period already received award for.

Quality Salary Increase (QSI) Appraisal must be signed by all three levels of supervision: Supervisor, Rater, and Reviewer NGB Form 32 Insure Block 5, Superior Performance Period line is completed with period for the award Blocks 9 & 10 must be signed by appropriate person Local Commander must sign in Section IV Page 2 “Remarks” must be completed per The Adjutant Generals requirements”. Describe in detail how employee exceeded expectation.

LENGTH OF SERVICE AWARD Awarded to all National Guard Employees for long and faithful service Employees are eligible when they complete 10 years of creditable service Awards are presented in 5-year increments after 10 years of creditable service Published in HR Bulletin Certificate and Years of Service Pin sent to Supervisor to be presented to the employee – Should recognize employee in front of peers and co-workers

SUGGESTION/INVENTION AWARDS ARMY Must submit suggestions/inventions on line at GKO Suggestions/inventions are processed and approved through National Guard Bureau AIR FORCE Suggestions/Inventions are submitted through remote designees Must be submitted on AF Form 1000 All awards will be sent to National Guard Bureau for processing and approval. Once approved/disapproved HR will then complete.

REQUIRED DOCUMENTS – SF 52

REQUIRED DOCUMENTS - NGB FORM 32 The employee’s immediate supervisor is responsible for initiating incentive award nomination using NGB Form 32. (Complete blocks 1 - 10 and the Second line supervisor’s signature is required in Part IV. Local Commander)

REQUIRED DOCUMENTS - DETAILED STATEMENT OF FACTS Substantial Justification is required - should be factual, show how it exceeds the normal, indicate benefits resulted (preferably in dollar amounts or other tangible results), and include any other analysis or praise received. The immediate supervisor must also certify, based on past experience, that it is believed the employee’s high quality of performance is likely to continue. Justification for another such increase in the same grade and position must provide specific evidence of increased quality of performance over and beyond that on which the previous increase was warranted.

What type of award does the supervisor present to the technician in front of peers and coworkers?

Questions?