Enter Direct Activity Allocation Show Slide #1: Process Prompt Payment Act documents via SPS U.S. ARMY SOLDIER SUPPORT INSTITUTE Advanced Individual Training 542-36B10 - Financial Management 805A-AAD6B103 (V4.2) – Process Prompt Payment Act Documents SCOPE The overall outcome of this lesson is to teach Soldiers the responsibilities of each role involved in the payment process and how to input the transactions without error. In order for goods or services to be received, processed, and settled for pay, each role must input transactions accurately in GFEBS. Soldiers will learn the importance of identifying the correct transaction codes, usage of the appropriate regulation, and supporting documents to complete each payment. Instructors are accountable for teaching all material within this lesson. Students are accountable for learning all material within this lesson and will be assessed at the conclusion of this lesson. Method of Instruction: Facilitate 1

Enter Direct Activity Allocation Transaction Code: KB21N By The Numbers Purpose: Use this procedure to allocate costs from a cost center or business process to another cost object (e.g. internal order, WBS element, or another cost element). For this example we will demonstrate posting a non-budget relevant direct activity allocation - assigning hours worked from a home cost center or to another cost object. Show Slide #6: Create a Purchase Requisition (By the Numbers) Facilitator’s Note: By the Numbers. A commitment is an administrative reservation of funds based upon firm procurement requests, orders, directives, and equivalent instruments. Or, requests which authorize the creation of an obligation without further recourse to the official responsible for certifying the availability of funds. Purpose: Use this procedure to enter a PR&C. Trigger: Perform this procedure when an activity (i.e. Labor) charge is transferred from one cost center to another cost object (WBS Element, Internal Order, Business Process, etc.). 6

3 5 7 2 6 4 1 8 9 KB21N ARMY 10 11 7 12 3. Enter ‘Sender’ fund 5. Enter ‘Receiver’ CC 7. Enter ‘Receiver’ func. area 3 2. Enter ‘Sub-Activity’ type Show Slide #7: Create a Purchase Requisition (SPS) Facilitator’s Note: Begin by stating: “Begin by inputting the T-Code.” then you can state step 1, step 2, etc. Ensure the students know the 3 sections of the PR: 1. Header- contains information relevant to the entire PR. For the Header information, add as much information as you can that is pertinent to the purchase: Cost, POC, location, etc. 2. Item Overview: contains items with important data and the items Specify the materials or services to be procured. 3. Item Detail: contains additional data on a particular item 5 7 4. Enter ‘Sender’ Func. Area 6. Enter ‘Receiver’ fund 2 1. Enter ‘Sender’ CC 6 8. Enter ‘Total Qty.’ / in 9. UM (HR = hours) 4 1 8 9 7 12