RAN Meeting October 11, 2016 The Importance of Choosing the Correct Program/CFDA# By Teresa Hammitt and Deb Selke Mindy has asked me to continue the.

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Presentation transcript:

RAN Meeting October 11, 2016 The Importance of Choosing the Correct Program/CFDA# By Teresa Hammitt and Deb Selke Mindy has asked me to continue the discussion she began regarding Cayuse activity codes, which are referred to as program codes on the accounting side.

Everything you enter into Cayuse, including the type of program and the CFDA number, is relevant to the Banner setup. The information you’ve provided, along with that entered by OSP, flows from OSP to C&G Accounting on a sheet we refer to as the Transmittal page.

Most of you have seen these and maybe wondered what it was used for Most of you have seen these and maybe wondered what it was used for. [Click to zoom]

We organize the relevant information from the Transmittal onto an internal document C&G Accounting completes prior to entering it into Banner. (Click to zoom)

Most of you are probably familiar with the Banner screen FRAGRNT. (Click to zoom)

Award Types Category Subcategories Grant Contract Cooperative Agreement Subaward of Grant Subaward of Contract Subaward of Cooperative Agreement Category Federal Non-Federal The different categorization options in Banner ….. Subcategories Federal Direct Local Direct Private Industry Foreign State Award Non Profit Other Funds Higher Education

Accurate presentation of our Audit reports is the real reason for the focus on correct entries.

Under Schedule 12, Schedule of Expenditures of Federal Awards (SEFA) we must list all Federal awards rolled up by CFDA number. NEXT SLIDE

We reconcile from the federal expenditures to Federal revenue.

Our C&G revenue is a separate line item on the Basic Financial Statements under Operating Revenues. As we are audited to the accuracy of our Financial Statements, it is extremely important that the original information NEXT SLIDE

Is entered correctly into Cayuse – this is where it all starts.

https://www.cfda.gov/ You can get more information regarding the award through the CFDA number on cfda.gov

The objectives show us this CFDA is for research

www.usaspending.gov/ If you do not have a CFDA number or if you need clarification, you can go to … Enter the award number with no spaces or characters, then click on the award ID

Under the Project Award, you can see the CFDA# and the category (grant vs. coop vs. contract)

Again, all of this ties back to the information entered in Cayuse