Governance Structure and Operating Rhythm Meningitis 2017

Governance structure PHE Gold UoS Gold PHE Mobilisation Sub Group Public Health England University of Surrey PHE Gold UoS Gold Chair: Infectious Disease Consultant Chair: Vice Chancellor PHE Mobilisation Sub Group UoS Silver Director of Student Services and Administration Inc. Dir Student Services, Wellbeing Deputy Director UoS Comms Operational Group UoS Comms Operational Group Director Communications and External Comms Manager to act as conduits Inc. Director Comms

Gold Command Gold Command Vice Chancellor (chair) Silver Commander Exec board members Head of Security Member of Counsel Director of Students’ Uni Exec Board Member (deputy chair) Monday, 19 November 2018

Silver Command Silver Command Monday, 19 November 2018 Silver commander (chair) Head of Comms Insurance Operational Lead Director of Wellbeing Director of Occupational Health Campus GP Head of Business Continuity Director of Students’ Uni Director of Student Services and Admin (deputy chair) Monday, 19 November 2018

Mobilisation Group Membership Screening and Immunisation Lead PHE (chair) Health Protection Team PHE Director of Nursing CCG Deputy for Ops Lead at University Provider team leaders (minutes) Public Health Programme Manager NHSE Screening and Immunisation Manager PHE Monday, 19 November 2018

University of Surrey Comms Operational Group Vice Chair Director of Communications and PR Operations Lead Head of Creative and Digital Services Media Relations External Communications and PR Manager Chair VP Marketing, Recruitment, Admissions and Communications Social Media Monitoring and Comms Social Media Manager Media Relations Research Communications and Marketing Manager Website Digital Editor Internal Comms Internal Comms Manager

Comms team operating rhythm Daily 9:00 – 9:15am – Morning stand up meeting to set the actions for the day 4:30 – 4:45pm – Afternoon stand up meeting to review the actions and new information from the day Every Friday 12 – 1pm – Review resource for the week ahead and potential blockers for delivery Before all Silver/Gold meetings A briefing takes place to update on overall status, key actions from operational group, risks and issues