Board of Education Workshop – April 2015 Technology Update Board of Education Workshop – April 2015 Kris Young Director of Technology

Agenda Video Surveillance Solution UPS Replacement Project iPad Purchases Using TRIG SPOT Bid Timelines Questions

Why a New Video Surveillance System? Existing System Purchased 8 years ago No centralized management or storage – each building is an individual system Existing Analog cameras connected to Failing DVRs – costly to repair Some cameras have already failed and several don't have appropriate resolution High Schools have areas in need of camera coverage Proposed New System Collaborative project with the Troy Police and Troy School District Integrates with Troy Police existing video surveillance system software All existing cameras recorded on state-of-the-art servers for centralized management Incident review will be more easily facilitated by the District and the Troy Police Utilizes existing analog cameras and adds some new cameras to HS areas in need of coverage Enables Troy PD Dispatch Center monitoring during emergency situations Allows purchase off the Troy Police existing competitively bid contract $360,000 project cost includes 3 years of maintenance (Original Budget $345,000) Annual maintenance costs estimated at $11,375 in year 4 and $14,625 in year 5

UPS Replacement Project Project Purpose Support phone operation in the main offices for up to 30 minutes Protect equipment from power outages, power surges and brown-outs Project Details Replacement and installation of new Uninterruptible Power Supplies (UPS) units Locations include … All elementary and middle school main equipment closets (MDF) And, as necessary, some schools intermediate equipment closets (IDF) Removal and proper recycling and/or disposal of existing UPS units for those that cannot be utilized elsewhere Connection of network switches to new UPS units Procurement Purchasing off REMC contract, a competitively bid pricing vehicle Utilizing Sehi as a known implementation provider Cost estimates are currently being prepared and will come in at or under budget

Project Timelines May 5th- Board Approval Recommendation May – Solution Design June – Product Delivery June/July – Implementation Aug - Training Aug – New System Operational

iPad Purchase Planned Project Purpose Purchase approximately 3,800 devices to finish 1:1 initiative for grades 3-8 Utilizing bond funds, 22i TRIG rebate incentives received and iPad 2 buy back funds As in years past… Expecting free Apple Professional Development to be provided Expecting rebate incentives to be provided (based on state wide purchase volumes) Procurement Purchasing off Statewide Purchasing Online Tool (SPOT) contract, a competitively bid pricing vehicle Pricing is bid by the Michigan 22i Technology Readiness Infrastructure Grant (TRIG) Initiative Total spend is expected to be $1,995,000

Project Timelines May 5th- Board Approval Recommendation May/June – iPad and Case Delivery June – iPad Setup and Prep for Students July – Student iPad Pickup Aug – All Students with iPads - Ready for School Start

Tech Update Questions