Agile Management of Mega-Projects March 2018 Think Simple, Run Faster

Agenda What is Agile and when should we use it What is a mega-project and why it is not agile TMG – Tactical Management Group Recreating Agile conditions Tool for the Job

Agile Edge Conditions Agile Region Hard Civil Infrastructure Construction Military/Aerospace Assembly M&A Legal Semi-conductors Dependency type PCB HR-intense Industrial controls Firm-ware Re-org SW Agile Region IT Soft .com Cheap Error fixing cost Expensive

VUCA Pressure Market Needs Market Expects VUCA “Requirements change faster then we can deliver, and stakeholders expects us to keep up, because they understand there are no hard limits”

Agile Elements for dealing with VUCA Fast “market” feedback (extreme TTM) Short term focus* Design on-the-fly Independent team *In Israel it is the alternative to no planning, rather then long term planning that is too rigid

Mega-Project Expensive: 100s of man-years / $B in tangibles Complicated: Many teams, many sites, many stakeholders Long: Years of work, often with strict deadlines Dependencies between many moving parts Mistakes can be very costly Very waterfall

TMG: Tactical Management Group Mgmt. TMG Work Teams Closely-knitted leadership for the project 360 view: PM, PO, Dev, QA, Arch, UX, IT… Create Agile conditions for work teams (feedback, independence, less docs, focused work)

Get fast to Feedback Requirements Specifications Develop Integrate Test Deploy MVP with Excellent Design Feedback-based incremental iterations

Excellent MVP Design & Execution Value Mgmt. Tangible Design Stake-holder feedback (miniDR) Tactical Arch. Rough Planning Develop MVP with Excellent Design Well-Groomed Backlogs TMG Sprints

Value Management Do! Really Try Delay Don’t Focus Matrix 5 8 1 6 Business Value 3 2 4 7 9 5 Cost, Risk, Effort

Tactical Architecture Minimize dependencies Split to sub-parts: projects, products, services Single site/team as owner Small number of integration milestones

Rough Planning Back-of-the-envelope capacity planning Capture Main dependencies Understand general timeline and budget Track changes

Tangible design & Stakeholder feedback

TMG Tracking: MSM Milestones Risks Budget Stakeholders Changes Action Items

Summary Mega-projects are not naturally Agile We can (sometimes) re-create Agile environment The reward is very high: TTM, focus, control, value TMG is a key success factor A good tool can really help

Thanks, and keep it…