2018-2019 Staff category changes Simple Solution. Brighter Futures. 2018-2019 Staff category changes April 2018 Presented by: Region One PEIMS Dept.

2018-2019 counselors data reporting (SB 490) Simple Solution. Brighter Futures. 2018-2019 counselors data reporting (SB 490) April 2018 Presented by: Region One PEIMS Dept.

SB 490 Counselors- Background SB 490, which was passed during the 85th Legislative session (2017), amends TEC 42.006 (a-2) to require the reporting of information regarding the availability of school counselors (ROLE-ID 008) at each campus. Fyi: SB 490 Each school district board of trustees must include the number of school counselors providing counseling services at each campus in the annual report that is published describing the educational performance of the district and of each campus in the district.

SB 490 TSDS PEIMS Data Changes The reporting of E1057 MONTHLY-MINUTES will be applicable for counselors (ROLE-ID 008) in the 2018-2019 school year on the StaffResponsibilitiesExtension complex type to accomplish the requirement of SB 490. Business validations have been updated to allow counselors to be reported with the MONTHLY-MINUTES data element (E1057).

SB 490 Monthly-Minute examples Scenario #1: Full-Time Staff Person – Counselor (100%) ROLE-ID MONTHLY-MINUTES 008-Counselors 9600 Scenario #2: Half-Time Staff Person – Counselor (50%) ROLE-ID MONTHLY-MINUTES 008-Counselors 4800 Scenario #3: Full-Time Staff Person – Teacher (75%) and Counselor (25%) Teachers are calculated at 8400 FTE for teacher and 9600 FTE for counselor Example #3: 6300 and 2400 minutes do not add up to 9600 and do not need to since teachers earn a full FTE with 8400 monthly minutes. ROLE-ID MONTHLY-MINUTES 087-Teacher 6300 008-Counselor 2400

SB 490 Monthly-Minute examples Scenario #4: Half-Time Staff Person – Teacher (50%) and Counselor (50%) ROLE-ID MONTHLY-MINUTES 087 – Teacher 3150 008 – Counselor 1200 Scenario #5: Full-Time Staff Person – Counselor (25%) and Principal (75%) ROLE-ID MONTHLY-MINUTES 008 – Counselors 2400 020 – Principal Not reported Scenario #6: Full-Time Staff Person – Teacher (50%), Counselor (40%), and Assistant Principal (10%) ROLE-ID MONTHLY-MINUTES 087 – Teacher 4200 008 – Counselor 3840 003 – Assistant Principal Not reported

Rule Text / Business Meaning SB 490 Business Validation Changes Fall Sub. Rule # Rule Text / Business Meaning Error Level 30090-0008 (revised) If ROLE-ID is NOT "002", "007", “008”, "015", "016", "017", "018", "021", "026", "032", "033", "036", "047", or "087", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, CLASS-TYPE-CODE, and MONTHLY-MINUTES. F For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes. 30090-0103 (New) If ROLE-ID is "008", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, and CLASS-TYPE-CODE. For a staff responsibility where TX-StaffRole is "Counselor" (008), the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, and TX-ClassTypeCode. 30090-0104 If ROLE-ID is "008", then MONTHLY-MINUTES must not be blank. For a staff responsibility where TX-StaffRole is "Counselor" (008), TX-MonthlyMinutes must be provided. 30090-0079 For a particular TX-UNIQUE-STAFF-ID, if any MONTHLY-MINUTES are not blank, then the sum of the MONTHLY-MINUTES on all responsibilities should be at least 60. S All of the responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes. In previous year the Business Meaning read “For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.” 008 is also included in Rule Text Rule adds counselors (ROLE-ID 008) to allow MONTHLY-MINUTES (E1057) to be reported for counselors. Added restrictions on reporting course section data for counselors Require the reporting of monthly minutes for counselors Removed “instructional” from the business meaning in order to include counselors (Role ID 008) to report MONTHLY-MINUTES (E1057).

2018-2019 Physical fitness data reporting (SB 1873) Simple Solution. Brighter Futures. 2018-2019 Physical fitness data reporting (SB 1873) April 2018 Presented by: Region One PEIMS Dept.

SB 1873 Physical Fitness - Background SB 1873, passed during the 85th legislative session (2017), amends TEC 38.0141 to require the following: The Commissioner must complete a report on physical education (PE) provided by each school district; publish the results on the Texas Education Agency’s website. SB 1873 requires reporting of certain health and safety information to TEA.

Of the required report contents, the published report must include the following: Report Requirement Data Source for Report Requirement the number of physical education classes offered at each campus in the district and detail the number of days, classes, and minutes offered each week by each campus; TSDS PEIMS (Eight new data elements being added with this proposal) the ratio of students enrolled in physical education classes in the district compared to the overall enrollment; TSDS PEIMS Staff Responsibility Data currently collected the average physical education class size at each campus in the district; the number of physical education teachers in the district who are licensed, certified, or endorsed by an accredited teacher preparation program to teach physical education; State Board of Educator Certification (SBEC) ECOS system whether each campus in the district has the appropriate equipment and adequate facilities for students to engage in the amount and intensity of physical activity required under Section 28.002; School Health Survey administered by the Curriculum Standards and Student Support Division whether the district allows modifications or accommodations that allow physical education courses to meet the needs of students with disabilities; and whether the district has a policy that allows teachers or administrators in the district to withhold physical activity from a student as punishment. The legislation requires TEA to publish a report that identifies the following:

SB 1873 Physical Fitness TSDS PEIMS Changes The following elements were added to the StaffResponsibilitiesExtension complex type to indicate the number of minutes a PE class is offered each week by campus: E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1 E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2 E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3 E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4

SB 1873 Physical Fitness TSDS PEIMS Changes Definition: E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October. Element ID – E1604 Data Element – NUMBER-DAYS-TAUGHT-WEEK-1 XML Name – TX-NumberDaysTaughtWeek1 Domain of Values – 0-7 Length – 1 Data Type – NUMERIC Pattern – # Collected – Submission 1 Mandatory – No

SB 1873 Physical Fitness TSDS PEIMS Changes Definition: E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October. Element ID – E1605 Data Element – NUMBER-DAYS-TAUGHT-WEEK-2 XML Name – TX-NumberDaysTaughtWeek2 Domain of Values – 0-7 Length – 1 Data Type – NUMERIC Pattern – # Collected – Submission 1 Mandatory – No

SB 1873 Physical Fitness TSDS PEIMS Changes Definition: E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October. Element ID – E1606 Data Element – NUMBER-DAYS-TAUGHT-WEEK-3 XML Name – TX-NumberDaysTaughtWeek3 Domain of Values – 0-7 Length – 1 Data Type – NUMERIC Pattern – # Collected – Submission 1 Mandatory – No

SB 1873 Physical Fitness TSDS PEIMS Changes Definition: E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October. Element ID – E1607 Data Element – NUMBER-DAYS-TAUGHT-WEEK-4 XML Name – TX-NumberDaysTaughtWeek4 Domain of Values – 0-7 Length – 1 Data Type – NUMERIC Pattern – # Collected – Submission 1 Mandatory – No

SB 1873 Physical Fitness TSDS PEIMS Changes Definition: E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October. Element ID – E1608 Data Element – NUMBER-MINUTES-TAUGHT-WEEK-1 XML Name – TX-NumberMinutesTaughtWeek1 Domain of Values – 0-3000 Length – 4 Data Type – Numeric Pattern - #### Submission – Submission 1 Mandatory – No

SB 1873 Physical Fitness TSDS PEIMS Changes Definition: E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October Element ID – E1609 Data Element – NUMBER-MINUTES-TAUGHT-WEEK-2 XML Name – TX-NumberMinutesTaughtWeek2 Domain of Values – 0-3000 Length – 4 Data Type – Numeric Pattern - #### Submission – Submission 1 Mandatory – No

SB 1873 Physical Fitness TSDS PEIMS Changes Definition: E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October. Element ID – E1610 Data Element – NUMBER-MINUTES-TAUGHT-WEEK-3 XML Name – TX-NumberMinutesTaughtWeek3 Domain of Values – 0-3000 Length – 4 Data Type – Numeric Pattern - #### Submission – Submission 1 Mandatory – No

SB 1873 Physical Fitness TSDS PEIMS Changes Definition: E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October. Element ID – E1611 Data Element – NUMBER-MINUTES-TAUGHT-WEEK-4 XML Name – TX-NumberMinutesTaughtWeek4 Domain of Values – 0-3000 Length – 4 Data Type – Numeric Pattern - ##### Submission – Submission 1 Mandatory – No

SB 1873 Physical Fitness Q & A Question: When will the eight new data elements be reported? Answer: Submission 1. The new data elements can only be reported for the persons with staff responsibilities with PE service IDs. Staff with PE substitution responsibilities (PES00000- PES00015) are not reported with the eight new elements. Additional Information: PE Course service IDs are "02530002", "02530003", "02850000", "03823000", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX "

SB 1873 Physical Fitness Q & A Question: If multiple teachers are assigned to a particular PE course section, which PE teacher is reported with the elements? Answer: Only the Teacher of Record is reported with the Number of Students in Class (E0170) field greater than zero for each academic staff responsibility, and only the Teacher of Record is reported with the eight new data elements. See Rules: 30090-0105 and 30090-0106

Rule Text / Business Meaning SB 1873 Business Validation Changes – Fall Rule # Rule Text / Business Meaning Error Level 30090-0105 If SERVICE-ID is a Physical Education course ("02530002", "02530003", "02850000", "03823000", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), and NUMBER-STUDENTS-IN-CLASS is greater than 0, then the following fields must not be blank: NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4. F TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, TX-NumberDaysTaughtWeek4, and TX-NumberMinutesTaughtWeek1, TX-NumberMinutesTaughtWeek2, TX-NumberMinutesTaughtWeek3, and TX-NumberMinutesTaughtWeek4 must be reported for Physical Education courses having TX-NumberOfStudentsInClass greater than 0. 30090-0106 If NUMBER-STUDENTS-IN-CLASS is 0 or blank/not reported, or SERVICE-ID is NOT a Physical Education course ("02530002", "02530003", "02850000", "03823000", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), then the following fields must be blank/not reported: NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4. TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, TX-NumberDaysTaughtWeek4, and TX-NumberMinutesTaughtWeek1, TX-NumberMinutesTaughtWeek2, TX-NumberMinutesTaughtWeek3, and TX-NumberMinutesTaughtWeek4 are only reported for Physical Education courses having TX-NumberOfStudentsInClass greater than 0, and not for any other courses. The Teacher of Record for a Physical Education responsibility must be reported with the new fields listed in the business rule/meaning. Non-Physical Education and Non-Teacher of Record responsibilities cannot be reported with the new fields listed in the business rule/meaning.

Rule Text / Business Meaning SB 1873 Business Validation Changes cont’d Rule # Rule Text / Business Meaning Error Level 30090-0107 (new) If NUMBER-DAYS-TAUGHT-WEEK-1 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-1 must be greater than 0. F If TX-NumberDaysTaughtWeek1 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek1 must be greater than zero (0). 30090-0108 If NUMBER-DAYS-TAUGHT-WEEK-2 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-2 must be greater than 0. If TX-NumberDaysTaughtWeek2 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek2 must be greater than zero (0). 30090-0109 If NUMBER-DAYS-TAUGHT-WEEK-3 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-3 must be greater than 0. If TX-NumberDaysTaughtWeek3 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek3 must be greater than zero (0). 30090-0110 If NUMBER-DAYS-TAUGHT-WEEK-4 is greater than 0, then NUMBERMINUTES-TAUGHT-WEEK-4 must be greater than 0. If TX-NumberDaysTaughtWeek4 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek4 must be greater than zero (0) New rules verify that days taught and minutes taught are being reported simultaneously for any given week.

Rule Text / Business Meaning SB 1873 Business Validation Changes cont’d Rule # Rule Text / Business Meaning Error Level 30090-0111 If NUMBER-MINUTES-TAUGHT-WEEK-1 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-1 must be greater than 0. F If TX-NumberMinutesTaughtWeek1 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek1 must be greater than zero (0). 30090-0112 If NUMBER-MINUTES-TAUGHT-WEEK-2 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-2 must be greater than 0. If TX-NumberMinutesTaughtWeek2 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek2 must be greater than zero (0). 30090-0113 If NUMBER-MINUTES-TAUGHT-WEEK-3 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-3 must be greater than 0. If TX-NumberMinutesTaughtWeek3 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek3 must be greater than zero (0). 30090-0114 If NUMBER-MINUTES-TAUGHT-WEEK-4 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-4 must be greater than 0. If TX-NumberMinutesTaughtWeek4 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek4 must be greater than zero (0). New rules verify that days taught and minutes taught are being reported simultaneously for any given week.

Rule Text / Business Meaning SB 1873 Business Validation Changes cont’d Rule # Rule Text / Business Meaning Error Level 30090-0115 If NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, or NUMBER-DAYS-TAUGHT-WEEK-4 is not blank, then NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, and NUMBER-DAYS-TAUGHT-WEEK-4 should be 1-5. S When required to be reported, TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, and TX-NumberDaysTaughtWeek4 should be at least 1 and not more than 5. 30090-0116 If NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, or NUMBER-MINUTES-TAUGHT-WEEK-4 is not blank, then NUMBER-MINUTES-TAUGHT-WEEK-1 plus NUMBER-MINUTES-TAUGHT-WEEK-2 plus NUMBER-MINUTES-TAUGHT-WEEK-3 plus and NUMBER-MINUTES-TAUGHT-WEEK-4 should be less than or equal to 1800. When required to be reported, the total minutes for a Physical Education class should be less than or equal to 1800 minutes for the 4 weeks of October. New rule to warn users about reporting number of days taught more than five in a week. School on days other than Monday through Friday is rare. New rule to warn users about reporting number of minutes taught more than 1800 during the four-week period in October (includes last Friday in October).

2018-2019 Business Rule Changes (ESC) Simple Solution. Brighter Futures. 2018-2019 Business Rule Changes (ESC) April 2018 Presented by: Region One PEIMS Dept.

Rule Text / Business Meaning 18-19 Staff Rule Changes Refine this rule checking payroll object code to staff responsibility, excluding paraprofessional responsibilities (ROLE-IDs 033 and 036). Paraprofessional ROLE-IDs are limited to using OBJECT-CODE 6129 for their payroll. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter 30060-0005 (revised) If OBJECT-CODE is "6119", then at least one staff responsibility with a ROLE-ID other than "033" or "036" must exist for that staff member. F 1 X If the staff person has payroll with a TX-ObjectCode indicating "salaries or wages for teachers and other professional personnel", then they must have a staff responsibility reported for a non-paraprofessional role. para-professional role-ids 033 and 036 should use Object-Code 6129 Salaries and Wages for Support Personnel

Rule Text / Business Meaning 18-19 Staff Rule Changes New ECDS rules to verify CLASS-ROLE against ROLE-ID. Rule Applies To Rule # Rule Text / Business Meaning Error Level Collection PEIMS Sub ESC District Campus Charter 30305-0020 (new) If CLASS-ROLE is "01", "02", or "03", then ROLE-ID must be "047" or "087". F ECDS X If TX-ClassRole indicates this teacher is the Teacher of Record (01), Assistant Teacher (02), or Support Teacher (03), then TX-StaffRole must be Substitute Teacher (047) or Teacher (087). 30305-0021 If CLASS-ROLE is "04", then ROLE-ID must be "033". If TX-ClassRole indicates this staff person is a PK Classroom Aide (04), then TX-StaffRole must be Educational Aide (033).

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