Using Data to Drive Your School’s Instructional Program Marilyn Anderson Randy Benigno Annette Star

Data Systems in LAUSD SIS – Elementary (ESIS) and Secondary (SSIS) Primary data entry system for student data ISIS – Integrated Student Information System Will replace ESIS and SSIS Currently tracking grades and attendance in secondary SOAR – Student Online Assessment Reports Data entry and reporting for Open Court Edusoft Data scanning and reporting for Periodic Assessments in Math, English Language Arts and Science DSS – Decision Support System Reporting system that draws data from SIS, SOAR, Edusoft and other data systems Facilitator Notes: Take about 5 minutes to review these data systems slides (8-10). Phase 2 of ISIS is only secondary and is slated for April 2006; only doing grades and attendance, right now. There is also the SOAR system where Open Court data for elementary schools is housed. Beginning, last school year, the district began administering periodic assessments. This data is collected on the Edusoft system. Finally, there is a reporting system called the Decision Support System. Before we take a look at what resides in each of these systems let’s talk about different data systems and how they differ.

How can you use this data in presentations to staff and parents?

SAMPLE 2005 STAR Results Chanel Public School #9

Looking at the Data Today: California Standards Test (CST) API/AYP In the future: CAT6 CAPA EDUSOFT SOAR

Elementary CST Comparison English Language Arts 2002-2005

California – CST ELA Percentage of students Proficient and Advance

LAUSD – CST ELA Percentage of students Proficient and Advance

District One – CST ELA Percentage of students Proficient and Advance

Chanel School

Percent Scoring Proficient or Advanced Elementary 2005 CST ELA Percent Scoring Proficient or Advanced Elementary California LAUSD District One Chanel #9 School

2002 2003 2004 2005 Grade 2 30 54 45 43 Grade 3 42 40 36 25 Grade 4 37 46 58 Grade 5 39 48 47

CST Comparison Mathematics Elementary CST Comparison Mathematics 2002-2005

California CST Math

LAUSD – CST Math

District One – CST Math

Chanel School +15 +10 +23 +17 +14 +17 +9 +35

CST Mathematics Percent Scoring Proficient or Advanced in Grades 2-5 California LAUSD +13 +16 +13 +15 +16 +20 +14 +19 Chanel #9 School District One +16 +20 +14 +21 +15 +10 +23 +17

AYP and API Accountability Progress Reports, with preliminary AYP and API data, were released on August 31, 2005. AYP measures students moving from basic, below basic, and far below basic to proficient and advanced performance levels. API measures student movement between all performance levels. The greatest growth occurs as students move from far below basic to below basic and from below basic to basic.

California Standards Tests Scaled Score Ranges for Performance Levels Grade FBB BB Basic Pro Adv ELA 2 <262 262-299 300-349 350-401 >401 Math <236 236-299 350-413 >413 3 <259 259-299 4 <268 269-299 350-392 >392 <245 244-299 350-400 >400 5 <271 271-299 350-394 >394 <248 248-299 350-429 >429

AYP and AMO Annual Measurable Objectives English Language Arts Mathematics State Target for 2006 24.4% 26.5% Chanel School 2004 41.7% 56.1% 2005 48.8% 55.8%

API 1999 2000 2001 2002 2003 2004 2005 LAUSD 520 570 610 655 695 705 ??? 602 665 687 719 774 775 790 Local District One 627 672 706 745 785 791 Chanel School

API Your School

Local District One District One trends are important, but each school’s CST data is unique and must be analyzed: grade by grade teacher by teacher group by group student by student

Trend Analysis

Trend Analysis Take 5 minutes individually to review the data that is contained in your packet and record any trends that you observe.

Trend Analysis Talk with your grade level peers about your observations and then discuss the following questions together: What trends do you see when looking at the data for “your school”? In what way are these trends consistent with District One or the State of California data? In what ways are these trends different from District One and or the State’s data?

Trend Analysis What specific action did “your school” take that caused these results? What specific actions did your grade level take that caused these results?

What specific action should “your school” take to further improve Trend Analysis What specific action should “your school” take to further improve student achievement over the next year?

What other sources of data can we use to drive instruction? Overheads….

School Information System Log-on (with your username) ____________ Enter your MD Password _______________ At Main Menu, enter again Main Menu Screen Select 7 for Testing Menu Select CST Menu (or CAT6, CAPA or Aprenda) Option 3 – Previous teacher class results Option 2 – Current teacher class results

3rd grade class – Previous Teacher Attachment A

4th grade class – Current Teacher Attachment B

5th grade class - current teacher Attachment C

SIS INTERVENTION -intervention record keeping -data collection -attendance -student history of intervention Sentence: SORT XXXX WITH 658 = “7/6/05” BY GRN BREAK-ON GRN NAME NAME GRADE 766 658 659 767 763 769 770 (N)

Intervention records for individual students Attachment D

DSS Log-on to Inside LAUSD Enter Username (e-mail address) ________ Enter Password ______________________ Select DSS

Attachment E

Math Performance Over the Last 3 Years Attachment F Math Performance Over the Last 3 Years Facilitator Notes: So, as you can see fewer 5th graders were proficient and advanced compared to the other grade levels for in all 3 years.

Coordinator, Elementary Mathematics Marilyn Anderson Coordinator, Elementary Mathematics Local District One (818) 654-3608 EDUSOFT

Attachment G

Attachment H

Attachment I

Attachment J

Coordinator, Elementary Literacy Annette Star Coordinator, Elementary Literacy Local District One (818) 654-3664 SOAR

Steps to Access and Use SOAR (For new users) Attachment J2 Steps to Access and Use SOAR (For new users) http://esis.lausd.k12.ca.us Enter user name (usually employee number) Enter password Click on: Student Online Assessment Report (SOAR) Click on: Continue to SOAR Click on: Create a Grade Level Report Check for 2000/2002 Program Select criteria for report Create report Create PDF Can create graph Click on: Teacher name Create a class report (once again, select criteria) Click on child’s name For assistance or to set up an account, please contact Annette Star at (818) 654-3664.

Levels of SOAR Available Grade Level Reports Class Reports Student Reports

Attachment K Grade Level Report

Attachment L Class Report

Attachment M Student Report

Attachment N Graphs

Types of SOAR Available Types of Reports By Assessment Period (all content areas) By Assessment Area (all periods) Disaggregate by Subgroup

Attachment O

Disaggregate by Subgroup By Teacher By Teacher – Anonymous All Students Gender Ethnicity Special Education Placement Language Proficiency Gifted Designation

Assessment Information (Regular/Reading Teacher) Attachment P

Master Plan Information Attachment Q Master Plan Information

Attachment R Demographics

Looking at First Grade Data Every student should be scoring at 8, 9 and 10 in spelling and word reading on the first 3 assessments. Consider a special intervention program within classrooms or across the grade to catch children early. If more than 5 students in a class are not being successful, consider in class support to insure that all the daily lessons are skillfully taught.

California Department of Education Website Randy Benigno Coordinator, Testing & Intervention Local District One (818) 654-3665 California Department of Education Website

Then click on “Reports” CDE Website California Department of Education www.cde.ca.gov Click on Testing & Accountability www.cde.ca.gov/ta/ Click on: STAR - www.cde.ca.gov/ta/tg/sr or http://star.cde.ca.gov/ API – www.cde.ca.gov/ta/ac/ap/omdex.asp AYP – www.cde.ca.gov/ta/ac/ay/index.asp Then click on “Reports”

School Accountability report AYP School Accountability report School Summary - Attachment U School API Index Chart - Attachment V School AYP Overview - Attachment W School AYP Report - Attachment X School AYP Chart – Attachment Y School PI Report – Attachment Z

Monitoring Student Progress

Monitoring Student Progress Periodic Assessments -Language Arts -Mathematics -Science Student Work Samples -Class assignments -Teacher Designed Exams STAR -CST, CAT6, CAPA and Aprenda