“Closing the Enterprise and Agency Reporting Gaps” IPMA Presentation February 2, 2006

Demand for Linked Information Payroll Budget Procurement Managers Decision Makers Human Resources Grants Assets Legislators

(POG) Priorities of Government Demands (POG) Priorities of Government Directors Report (GMAP) Government Management Accountability Performance Legislative Requests Budgets Program Management

What is ER? Enterprise Reporting (ER) is a common reporting framework for Washington State’s financial and administrative information. ER provides a set of tools that enable reporting, ad-hoc query, data mining and analysis.

ER Logon Screen http://reporting.ofm.wa.gov or https://fortress.wa.gov/ofm/reporting

Key Business Drivers Access Function Workflow Audit Cost Results

Three Legs Culture Right Information At Time Collaboration Data Tools

Data Data needs to be timely, relevant, accurate and organized from a business performance perspective.

Data Challenges Data Quality Data naming Business rules Jane Smith or Smith_Jane 05 or 2005 Data Quality Data naming Business rules Accessing all relevant data sources (avoiding stovepipe systems) Name Year Id DW1 DW2 DW3

Same Data In Different Views Financial View Staffing View

Same Data In Different Views Program View Financial View Staffing View

Same Data In Different Views Program View Financial View Enterprise View Staffing View

Data Opportunities Access to all relevant data Reliable and consistent answer Consistent data structure

Tools Tools used to access information need to be in an intuitive manner regardless of data source or where data is stored.  

Tools Challenges Shared tool-set (s) & environment Familiar interface Reuse Skill set Training

Tool Opportunities Broader access Common interface New ways Lower costs

Three Legs Culture Right Information At Time Collaboration Data Tools

Culture We need a culture that understands, values and supports the reporting and analysis environment at the enterprise level.

Culture Challenges People, politics and funding Urgent/unique needs from various demands Increasing workloads faced by the agencies The “Turf” issue for standard governance

Culture Challenges Shared responsibility – business and IT Tangible business values not demonstrated Enterprise solution taken time to implement Common good not realized in short period of time

Culture Opportunities/Demands POG (Priorities of Government) GMAP (Government Management & Accountability Performance) Roadmap Project Enterprise Architecture Initiatives

Culture Opportunities Chart of Account Project Grants, Contracts & Loans Management Enterprise System Project Adhoc Query Tool Project

Closing How do we work together to narrow or close the Enterprise and Agency Reporting gaps and provide the relevant data to our decision makers?

Summary We need legislature and executive support. We need your collaboration and cooperation. We need to leverage our opportunities and explore the possibilities.

Summary We need to take conscientious approaches with our data and/or systems. We need to maximize our strengths and values.

Summary Changes are difficult and they take time. Finding ways to overcome all the challenges takes creativity.

Summary We may need to give up “something” to meet the greater “common good”. It takes all of us to influence the culture!

If you want to travel fast, go alone. If you want to travel far, go together. African Proverb

For more information or questions, please contact: Ann Burner, (360) 664-7711 Ann.bruner@ofm.wa.gov Or Muoi Nguy, (360) 664-7699 Muoi.nguy@ofm.wa.gov