Philmont 2001 Council Contingent Capitol Area Council Philmont 2001 Council Contingent Contingent Advisor: Sid Covington 474-8696, 925-1231 sid_c@swbell.net Scout Advisor: James Johnson 926-6363 x33 jjohnson@bsa-austin.org

Agenda Distribute Duffle Bags Distribute Maps Distribute Contact Information Travel schedule Financial Paperwork 11/20/2018 2001 Trek Meeting 3

Duffle Bags Duffle Bags: Backpack & duffle bag ONLY! Have a few bags for sale, $20.00 each Backpack & duffle bag ONLY! 11/20/2018 2001 Trek Meeting 3

Maps 11/20/2018 2001 Trek Meeting 3

Contact Information Letter Each advisor make copies for participant families Includes telephone numbers for emergencies Travel information Money, packing, and manners Article from Wilderness Medicine Newsletter Make copies for participants 11/20/2018 2001 Trek Meeting 3

Travel Schedule Austin to Philmont: Philmont to Austin: Departure Date: June 22, 2001, 5:00 am Meet 5:00 am at REI parking lot (9901 N Capitol of Texas Highway) Bus Departs at 6:00 am Lunch in Lubbock – Texas Tech University Center Food Court Dinner in Las Vegas, NM – Highlands University of New Mexico Arrive Philmont ~9:30 pm (MDT) Tent City Philmont to Austin: Return Date: July 5, 2001, 11:00 pm Meet at bus at 5:30 am Depart Philmont ~ 6:00 am (“continental” breakfast) Lunch in Clovis, NM – CiCi’s Pizza Dinner in Abilene – Hardin Simmons College, Campus Dining Arrive Crossroads Shopping Center ~11:00 pm 11/20/2018 2001 Trek Meeting 3

Financial Policies/Information Each crew is responsible for 12 participants (12 x $625 = $7,500) If you have to cancel participants, you will be responsible for all cancellation charges and your share of other Council expenses including transportation. 11/20/2018 2001 Trek Meeting 3

Paperwork tonight Crew Roster: Medical forms Copy of Philmont’s form Copy of Contingent Trek form Medical forms Must be signed by parent/guardian & physician Include insurance information First Aid/CPR Training certification At least one per crew 11/20/2018 2001 Trek Meeting 3

Paperwork Checklist for Crews (Two copies of each) Completed Philmont Crew Roster (received with TREKS-2001 book) Type if possible. Proof of current CPR Certification Proof of current First Aid Certification Philmont Health & Medical Record for each crew member with insurance information, parent/guardian and physician signatures. 11/20/2018 2001 Trek Meeting 3

Questions 11/20/2018 2001 Trek Meeting 3

Let me know of errors, suggestions, etc. Web Site Structure council_contingent Trek Information Philmont Overview Itinerary Selection Programs Personal Equipment Crew Equipment Philmont Equipment Tips Duty Roster Let me know of errors, suggestions, etc. 2002 Contingent . . . . 2001 Contingent Crew Information Financial Schedule Contacts Logo 11/20/2018 2001 Trek Meeting 3