Statewide HMIS Data Utilizing a Data Warehouse Maryland Department of Housing and Community Development Secretary Kenneth C. Holt Statewide HMIS Data Utilizing a Data Warehouse Stuart P. Campbell Director, Office of Community Services Programs Maryland Department of Housing and Community Development

What is a data warehouse and why would you need one? Data Warehouses are central repositories of integrated data from one or more disparate sources. Wikipedia

Why does Maryland need one? Data warehouse Why does Maryland need one? 16 CoCs across 23 counties and City of Baltimore Three different HMIS service providers Data is “owned” by CoCs Short of single, statewide HMIS, no other options

Purpose of an HMIS Data Warehouse Collect HMIS Data from CoCs Run Reports Analyze Data Upload required reporting to HUD

Database/Systems Administrator CoCs Service Providers Data warehouse Who is involved? State (funder) Data warehouse host Database/Systems Administrator CoCs Service Providers

Prepare for a long process Overcome mistrust of CoCs Data warehouse Process Prepare for a long process Overcome mistrust of CoCs Agree on a Participation Agreement Best to have uniform agreement, but… Contractually Required Must have someone driving the process

Anticipate First Year Issues Data warehouse Anticipate First Year Issues Data quality will be key Work closely with HMIS Leads Have a strong database/systems admin

Data warehouse Data Quality is Key! Garbage in Garbage out

Defining an Exit to Permanent Housing Data warehouse Common Errors Defining an Exit to Permanent Housing When did the client “enter” the program? Knowing how to enter data correctly

Data quality example Incorrect Submission Correct Submission Data warehouse Data quality example Incorrect Submission Provider A RRH Data Emergency Shelter Data Street Outreach Data Correct Submission Provider A RRH Data Emergency Shelter Data Street Outreach Data

The results

Data warehouse Provider Reports

Data warehouse General Overview – Report Results

Data warehouse System-wide RRH Details

Data warehouse RRH Detail

Data warehouse

Data warehouse

Data warehouse Report Options – ESG CAPER

Key Takeaways Be patient Be persistent Have the right team Data warehouse Key Takeaways Be patient Be persistent Have the right team Data quality is key!

Stuart P. Campbell Director Office of Community Programs Division of Neighborhood Revitalization Maryland Department of Housing and Community Development stuart.campbell@maryland.gov (301) 429-7522