Exploring Microsoft Office Access This chapter’s focus is on data protection. 1 1

Methods of Form Creation You can create a form using: Form Tool Split and Multiple Form Tools Datasheet Tool Form Wizard Blank Form Tool Form Design View You can create a form using: 1. Form, Split and Multiple Form Tools 2. Datasheet Tool 3. Form Wizard 4. Blank Form Tool 5. Pivot Chart and Table Tools 6. Form Design View

The Form Tool One click method Creates a very simple and basic form Drop data field Form created with Form tool The form tool creates a very simple and basic form in one click. To enhance the form, use Design View. One click method Creates a very simple and basic form Can be altered and enhanced in Design view

The Split Form Tool Creates a two part form including all fields Form View Split Form Tool Datasheet view Creates a two part form including all fields One section is in Form view One section is in Datasheet view Edits are synchronized The Split Form tool creates a two part form that includes all fields. One section is in form view and one section is in datasheet view. Edits are synchronized.

Multiple Items Tool Resembles a datasheet The Multiple Item tool creates a form that resembles a datasheet. Navigation and data entry are faster than single items forms. Resembles a datasheet Faster navigation/data entry than normal forms

Datasheet Forms To create Choose More Forms from the Forms group Identical copy of a table in terms of looks Has different protection features applied than the original table To create Choose More Forms from the Forms group Select Datasheet from the drop down list More Form command The Datasheet Form tool creates an identical copy of a form in terms of looks. This form may have different protection features applied than the original form. To create a datasheet form, choose More Forms from the Forms ribbon. Then, select Datasheet from the drop down list.

Using Design View to Create a Form Field List Design Grid Form Design View allows for customization and personalization of forms. To begin a form in design view, click the Blank Form tool in the Forms group. Allows for customization and personalization of forms Click the Blank Form tool in the Forms group Drag Fields onto the Design grid

Get to know Design view If you want to add or change controls, you want to be in Design view. To get there, click the Design button . Design view is also where you can format the colors and lettering styles of controls, and where you set control properties, such as borders and margins. After you add controls, you can set their properties, such as how many characters someone can type in a text box, and change their formatting.

Set control properties All controls have properties. Properties determine how a control looks and what it does. A text box, for example, has properties that can specify its size, allow it to grow or shrink, and provide it with scrollbars. To display a control’s properties, you would select the control and click the Properties button on the Form Design or Report Design toolbar. Related properties are grouped under tabs. If you clicked a property name or the box next to it, you might see an arrow, and clicking on that would display a list of choices. Or you might see three dots. Those usually mean that Access can help you build a rule for the property, in a dialog box called a builder, which would open if you clicked the dots.

Action Buttons Allows you to add navigational/other types of buttons Navigational Button Button tool The Button tool in Access allows you to add navigational as well as other types of command buttons. A Wizard guides you through the creation. Allows you to add navigational/other types of buttons Wizard guides you through the creation

Subforms Form that exists within another form Primary form (parent) Subform (child) A subform is a form that exists within another form. It may be updated and viewed separately or with its parent form. Normally, a one-to-many relationship exists between the two forms. This relationship should be created BEFORE the subform is created. Form that exists within another form Updated/viewed separately or with its parent form Normally, a one-to-many relationship exists between the two forms