802.11 2nd Vice Chair’s Report - Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 802.11 2nd Vice Chair’s Report - Sept 2009 Date: 2009-09-21 Authors: Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Abstract Network Membership Attendance Documentation Reflectors May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Abstract Network Membership Attendance Documentation Reflectors Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

IEEE NETWORK AT THIS SESSION May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 IEEE NETWORK AT THIS SESSION Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

IP and Virus Protect Enable DHCP May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 IP and Virus Protect Enable DHCP do not configure your wireless card with a static IP address Do not enter the wireless network without having the most current Virus Protection installed, Firewall installed Microsoft security updates and turned on ! Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Network - II Enable DHCP in the Netcard’s TCP/IP properties May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Network - II Enable DHCP in the Netcard’s TCP/IP properties i.e. “Obtain IP Address Automatically” For SSID “VeriLAN” No WEP is being used. Be sure your WEP is disabled. For SSID “VeriLAN.1x” Use WPA or WPA2 with 802.1x TTLS or PEAP, MS-CHAP-V2 Validate server certificates, do not send domain login info, do not use computer name to authenticate. username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary) Help desk available: During regular IEEE 802 registration hours 8AM until 5PM Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Membership Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Member Status Graphic Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Requesting Voting Membership May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Requesting Voting Membership Members who are “Nearly Voter” must request to become a “Potential Voter” at least 14 days before a plenary session. Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token. Have to record attendance for at least one 802.11 slot to demonstrate presence at the meeting. I will send out a reminder to “Nearly Voters” to request voting membership in time to meet this deadline Request membership using the online form: http://www.ieee802.org/11/Voter.html Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Voting member changes NOTE--When a ballot closes within 14 days of an 802.11 session, any changes in voting member status will be applied after the session We have to provide list of voting members to meeting organizers 14 days before the session Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Current Membership Status May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Current Membership Status Status Number Aspirant 82 Nearly Voter 32 Potential Voter 15 Voter 250 Data as of 2009-09-01 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Website membership list Sept 2009 Website membership list New Go to http://www.ieee802.org/11/Voters/votingmembers.htm or by “Membership List” link on http://www.ieee802.org/11 Shows status and session number at which status changes, i.e. voter->non-voter, nearly-voter->aspirant Adrian Stephens, Intel Corporation

Ballots Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Which Working Group Ballots Can I Vote On? May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Which Working Group Ballots Can I Vote On? There are two types of Working Group letter ballot: Mandatory and Recirculation All voting members vote on Mandatory Ballots Check the voters’ list for that ballot (link in the instructions) and contact the Balloting Coordinator if in any kind of doubt With each ballot we see some non-voting members attempt to vote Only those members who were voting members at the time of the first successful ballot (i.e., > 75%) of a recirculation series can vote in recirculation ballots of that series The voting pool is fixed for the lifetime of the series The list of voters in the pool is published with each ballot (link in the instructions) Those in the pool only need to vote to change their vote, or to supply additional comments, otherwise the previous vote is carried forward With each ballot we see some who are not in the pool attempt to vote Summary: Check the voters’ list linked to in the instructions for each working group letter ballot to see if you can vote Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Losing Voting Membership due to Ballots May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Losing Voting Membership due to Ballots In 802.11, any member that responds to 4 out of 6 consecutive mandatory ballots is “deemed active” by the 802.11 chair, and will not lose their voting membership Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Provide comments in format required May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Provide comments in format required The 802.11 letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet). This allows the composite spreadsheet to be compiled without manual cut and paste. In each ballot, some members supply comments using the “single comment” feature of the tool Unfortunately we cannot disable this feature Notice - In future ballots these “single” comments may be marked invalid Occasionally, comments are supplied using the wrong template – i.e. an IEEE-SA sponsor ballot comment template. Always download the comment template from the instruction page. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Secret NOT Use your 802.11 ID for voting May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Use your 802.11 ID for voting Secret The number used for 802.11 electronic ballots is your secret 802.11 voting ID – it is your badge number This number is assigned locally by 802.11 It will never change, and will never be published I have sent you an email with this number in it If you lose this number, ask me and I’ll send it again In each ballots several voters use the wrong ID NOT Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Attendance Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Session graphic Sept 2009 Sept 2009 18 Normal slots, 2 Extra slots May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Session graphic Sept 2009 18 Normal slots, 2 Extra slots 75% attendance requires 14 slots attended Closing plenary requires only 1 registration for 2 slot credit Register once Source: 11-09/0928r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Recording Attendance It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. You must record 75% attendance of eligible 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership You need a single IEEE-SA web account The IEEE SA web account requires a working email address do not remove your email address from the account Use the email address associated with that web account when registering attendance If you change email addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Attendance Procedures May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Attendance Procedures Prior to or during the session: (one time) Get a free Web Account if you don’t already have one. Keep your contact data in this area up to date. (one time) Register your Interest Areas in myProject if you haven’t done so already (it’s up to you to keep this updated as needed) During the session: (once per session) Register on Murphy (once per slot) Record attendance at a specific meeting. You will be asked for your affiliation the first time you attend a new task group. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Step 1: Get a free Web Account May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Step 1: Get a free Web Account If you already have an IEEE Web Account you can skip to the next step Otherwise log onto http://development.standards.ieee.org and click on the link to get a Web Account Note that you must have an IEEE Web Account in order to get credit for any meetings you attend. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Step 2: Set your myProject Interest Areas May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Step 2: Set your myProject Interest Areas Go to http://development.standards.ieee.org and enter your Username (Web Account ID) and password to get into myProject If you have already selected your Interest Areas in myProject, you may skip this step; otherwise…. Select Manage Activity Profile and drill down to select the WG and/or Project(s) in which you have an interest For each of these you will have to specify your affiliation Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Step 3: Log onto IMAT Make sure you have an IEEE Web Account as described in Step 1 Make sure you’ve designated your myProject Interest Areas as described in Step 2 Log into IMAT using your IEEE Web Account username and password. The URL for the local server is: http://murphy.events.ieee.org/imat/ Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Step 4a: Register Your Attendance May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Step 4a: Register Your Attendance Select the WG or option from the home page. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Step 4b: Select the Meeting May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Step 4b: Select the Meeting Select the Day and Meeting you are attending and update the screen Note that you will only be able to click a single button in the active timeslot column for the current day Once updated, the column will turn green and your selection will be locked in. Selections may not be changed once the timeslot closes Repeat Step 4 for each distinct breakout you attend Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Step 4b: Supply your Affiliation May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Step 4b: Supply your Affiliation You must provide an affiliation in order to receive credit for your attendance and to record your presence for the minutes You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. Start typing your affiliation/company name and either choose from the dropdown list or continue typing to add. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Changing Affiliation The IMAT attendance system keeps a record of stated affiliation per group (task group / working group). The 802.11 membership records are updated using this information after every session. If you change affiliation, you need to go to “MyProject” under “Manage Activities” and check/update all 802.11 groups that you have attended in the past or declared an interest in so that they have the correct affiliation. Notifying the 802.11 officers of a change is not sufficient, as any local changes to the 802.11 membership records will get overwritten with data from MyProject after every session. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Documentation Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Local File Document Server information May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous) External Document Server https://mentor.ieee.org/802.11/documents   Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Documentation Generally May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Documentation Generally Document Numbers are obtained from the mentor web site https://mentor.ieee.org/802.11/documents Uploading Documents Can only be uploaded to the mentor web site https://mentor.ieee.org/802.11/documents Downloading Documents All documents are updated on the local server from mentor When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Email Reflectors Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Reflector Requests There is an email reflector for the working group, plus one for each task group. Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter. To change your access, visit the reflector request page: http://www.ieee802.org/11/Reflector.html Gathers information and sends an email to Vice Chair If you change email address – please let me know. I will perform a global change to the list servers. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Reflector Caveats The LISTSERV system removes an entry from a email reflector list if it gets repeated bounces. The WG officers (Jon Rosdahl) monitor these events and try and fix what we can. If you receive no email from STDS-802-11 for a couple of weeks, suspect that something is wrong and contact me. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Questions ? Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Backup Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Document server functionality changes May 2006 doc.: IEEE 802.11-06/0528r0 Sept 2009 Document server functionality changes Administrator (i.e. WG Vice chair) can rename submissions on the server (title and/or affilitiation details) “Skip to DCN” was hard to use effectively It has been replaced by a “filter by DCN” box Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

Fin Sept 2009 May 2006 doc.: IEEE 802.11-06/0528r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell