MyHR and Data Protection

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Presentation transcript:

MyHR and Data Protection Responsibilities of MyHR Users

Personal Information Personal information means data which relate to a living individual who can be identified from that data As a manager, when you log in to MyHR you will have access to personal information relating to other QM staff: Names, telephone numbers and other contact details Salaries Reasons for sickness

Data Protection As per QMUL’s Data Protection Policy you are obliged to take certain measures in your handling and viewing of this personal information You MUST: Keep information for which you are responsible up-to-date and accurate Keep information secure Not use it for any purpose(s) other than those which are part of your managerial role Never disclose personal information to any party who does not have authority to have or know it Link to Data Protection Policy: http://www.arcs.qmul.ac.uk/media/arcs/policyzone/Data-Protection-Policy-v03.0.pdf

Disclosure of personal information It can be a serious offence to disclose someone’s personal information to a non-authorised person, including orally These might include third parties like family, friends, the police but also other colleagues Treat enquiries with caution – must be certain who the person is and if in doubt refuse Refer to the Data Protection Policy and the Records & Information Compliance Manager

Information Security You MUST never tell anyone your MyHR password or log in with someone else’s credentials You MUST lock your screen when your desk is unattended and log out of MyHR when you are not using it You MUST only access the data you need to do your job

Compliance Compliance with the QMUL’s Data Protection Policy is mandatory for all staff and disciplinary action may be taken against anyone who does not comply Be aware that liability for breaches of data protection legislation can be held against the individual responsible The Information Commissioner’s Office can issue large fines for breaches of data protection legislation

Email: p.smallcombe@qmul.ac.uk Contact If you have any questions please contact the Records & Information Compliance Manager Email: p.smallcombe@qmul.ac.uk Tel: x. 7596