Conducting Effective Meetings

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Presentation transcript:

Conducting Effective Meetings

Four phases of meetings Phase 1: Planning Phase 2: Setup Phase 3: Running the meeting Phase 4: Follow-up

Phase 1: Planning Decide the goal of the meeting. Do your homework. Decide who needs to be there. Plan with others. Good agendas count.

Phase 2: Setting up the meeting Start and end on time. Sign them in. Have adequate space. Build in social time. Regular meeting cycles are good.

Phase 3: Running the Meeting Do introductions. Get agreement on the agenda and rules. Keep the discussion on track. Watch the time. Summarize what you hear. Encourage participation. Use the power of your position wisely. Develop new leaders by rotating facilitators.

Phase 4: Follow-up Gather feedback from the group. Make follow-up calls. Summarize the meeting.