Organizational Collaboration Discussion NHPA Meeting Organizational Collaboration Discussion June 1, 2018

Retreat April 2017 with representatives from NNECAPA, MAP, NHPA and VPA to discuss possibilities of organizational collaboration. No formal relationship essentially each organization operates in its own silo Shared commitments: to advance sound professional planning, to fostering vibrant and sustainable communities, to training mentoring and challenging professional planners, to advocating for planners and the planning profession, and to providing a forum for the discussion of issues of importance to planners. We have managed for years this way, but we stretched too thin – our resources are limited and not leveraged well So many have asked – is there a better way

Reorganization = state planning associations are made into Sections under NNECAPA Collaborative relationship with the Sections operating quasi-independently under the Chapter Core administrative functions shared by NNECAPA and State Sections (i.e. membership, dues, website, accounting) via paid-for administrative support Includes event planning support for the annual NNECAPA Conference and one large event for each State NNECAPA Executive Committee is reorganized to give more decision making power to the Sections.

Benefits of Reorganization

Benefits of Reorganization

Sections & the NNECAPA Executive Committee Current NNECAPA Exec Proposed NNECAPA Exec President Vice President Secretary Treasurer Public Information Officer Prof. Development Officer NHPA, MAP, VPA Section Representative * NHPA, MAP, VPA Legislative Liaison * * Section Representatives and Leg Liaisons shall be members of the Section Executive Committee President Vice President Secretary Treasurer Public Information Officer Prof. Development Officer Student Programs Sub-committee member * NHPA, MAP, VPA State Director NHPA, MAP, VPA Leg Liaison Chapter Historian * Past President * * non-voting members The goal of reorganizing the NNECAPA Exec committee was to directly align the Sections via their executive committee members with NNECAPA Executive Committee. Under proposed format non-voting members include: 1. Past President 2. Higher-education liaison 3. Assistant PDOs

MOU and Bylaws Memorandum of Understanding Scope of partnership Financial responsibility of four organizations while merging Responsibilities of each organization (i.e. Sharing of data, membership lists, filing of taxes, liability insurance, etc.) Bylaws for Merger Chapter and Section responsibilities/structure Budgeting Financial Reporting Geographic definition of Sections 8

Straw Poll What questions do you have on MOU or proposed Bylaw modifications? Are we headed in the right direction?

The Path Forward Spring 2018: State orgs discuss MOU and Bylaws Evaluate Options from retreat Solicit & discuss questions with membership Create white paper of findings and discuss with membership of all 4 organizations, Fall 2017 Refine budget Draft Bylaws and MOU Spring 2018: State orgs discuss MOU and Bylaws July 1, 2018: all 4 orgs sign MOU Oct. 25, 2018: Vote on NNECAPA Bylaws (eff. 10/19) Nov. 2018 – Feb. 2019: VPA, NHPA & MAP vote on Bylaw amendments Jan. 2019: RFP out for Admin Support Dec.2019: New membership and dues activated Implementation complete January 1, 2020

Point Lookout - Northport, ME NNECAPA Conference October 25 & 26, 2018

Follow NNECAPA on social media! 2018 Taskforce Members Carol Eyerman, MAP President Jane LaFleur, MAP Treasurer Shanna Saunders, NHPA President Ben Frost, NHPA Treasurer Mark Kane, VPA President Steve Lotspeich, VPA Treasurer Sarah Marchant, NNECAPA President Ben Frost, NNECAPA Treasurer Follow NNECAPA on social media! @NNECAPA