Professional Services Collaborative Forum & Webinar October 12, 2017

Welcome & Introductions

Final Mentor Protege Program Open to both contractors and consultants CDOT does not match mentors and protégés Information can be found at: http://www.connect2dot.org/build-your-business/mentor-protege Final Mentor Protege Program

Construction or professional services work in the transportation sector. Not have any ties that would appear to compromise the independence (in accordance with DBE and ESB criteria) of the protégé. Protégés must meet the following criteria: Existing in business for at least 2 consecutive years; Have a minimum of (2) full time employees (including owner); Past performance on transportation related construction or professional services contracts; Pursuing transportation-related contracts; AND Have CDOT ESB certification. Mentors must meet the following criteria: Completed a minimum of 3 CDOT projects as a prime or sub or performed a minimum of $3 million of work with CDOT; Prequalified with CDOT; Have skills and capacity to assist a protégé business; AND Have a commitment to assisting small and diverse firms in the transportation sector. Eligibility

Preferred Candidates for the Program Preference for: mentors who are working on a CDOT project with the intention of using the protégé. Protégés that have completed Connect2DOT’s Leading Edge for Transportation or similar business development program. Mentor-protégé pair that have worked together in the past. Preferred Candidates for the Program

Incentives Design-Build Projects: Mentors may receive a financial incentive or double ESB participation on design-build projects During the team’s initial year in the program and for one year thereafter To be dictated by project. Construction & Professional Services Contract Bonus: Mentors may receive: $2,000 for at least $20,000 of participation by protégé $5,000 for at least $50,000 of participation by protégé During the team’s initial year in the program and for one year thereafter. This can be used for two awarded contracts. Reimbursement: Mentors may receive a financial stipend for time spent with the protégé. To receive the financial stipend, firms must submit an invoice and cover sheet at the completion of a milestone identified in the team’s Mentor-Protégé Program Plan. Recognition: Special Recognition (to internal and external stakeholders, including newsletter announcement, internal CDOT communication, recognition before the Transportation Commission). Incentives

Disqualification If a mentor or protégé is disqualified from CDOT’s Mentor-Protégé Program, the mentor-protégé team will not be able to continue in the program and, as a result, will not benefit from the incentives of the program. Protégés may be disqualified if they: Are decertified from the ESB program on the basis of fraud, debarment, failure to renew, or other cause not related to size. Do not provide a quarterly update survey. Are unwilling to be an active participant in the program. Miss more than two meetings with the mentor. Engage in fraud or a misrepresentation to participate in the program. Mentors may be disqualified if they: Do not provide quarterly update survey. Miss more than two meetings with the protégé. Fail to meet an ESB target or goal on two or more projects.

Logistics The next deadline for applications is December 1, 2017. Approved teams must submit a quarterly update survey Application and update survey is available online here: http://www.connect2dot.org/build-your-business/mentor-protege Logistics

How to Use the STIP to Forecast CDOT Project Needs Julia Spiker & Jamie Collins

Understanding the STIP October 12, 2017 Welcome to our STIP 201 presentation

Understanding the STIP Agenda Understanding the STIP Who Why How Questions Who is involved Why we have a STIP How you can plug in to the planning process and how you can use the STIP to find the project information you’re looking for

Who Are We? Division of Accounting and Finance Office of Financial Management and Budget Office of Cash Management STIP Team J Jamie Collins jamie.collins@state.co.us 303-757-9092 Julia Spiker julia.k.spiker@state.co.us 303-757-9061

What is the STIP? The Statewide Transportation Improvement Program is a federally required four-year plan of transportation projects. Federal Regulations Fiscally Constrained Statewide listing/program of transportation projects Developed every four years in concurrence with the Long-Range Statewide Plan; updated annually Consistent with Long-Range Statewide Plan and Transportation Improvement Programs (TIPs) CDOT cannot have more projects than we have funding for This process applies to any project, study, or info included in the STIP. ALL transportation projects receiving state or federal funding are included in the STIP Currently working from the FY18 – FY21 STIP TRANSIT NOTE Important to Transit because: Grant recipient projects must be in the STIP prior to receiving funding This includes recipients, like RTD, who receive funding directly from FTA Division of Transit and Rail is a key component to ensuring all transit programs and projects are included in the STIP Most Transit is processed thru the Grants module, but still needs to be included in the STIP prior to processing Project Planning & Budget Process Long Range Plan Long range plan is developed LRP looks at long range vision, strategies and goals for specific corridors STIP is developed Projects linked to specific to LRP corridors or pools are included in the STIP Project Budget Projects that are in the STIP can be budgeted

What is the STIP? STIP Projects Regionally Significant Projects – SST7092.999 Large in Scale May require significant environmental impact analysis Identified individually in the STIP STIP is comprised of two types of projects – Regionally Significant and Non-Regionally Significant Regionally Significant vs. Non-Regionally Significant “Regionally Significant Project” shall mean a project serving regional transportation needs and of significant scale to be typically included in transportation demand modeling for air quality emissions analysis and identified individually in the STIP.

What is the STIP? STIP Projects Non-Regionally Significant Projects – SST7091.124 Project is not on the same scale as Regionally Significant Grouped in STIP under Pool or Regional Sub-Program Regionally Significant vs. Non-Regionally Significant “Non-Regionally Significant Project” shall mean projects that are not considered to be of appropriate scale for individual identification in the STIP in a given program year, and which are grouped in the STIP under a STIP Program or Regional Sub-Program. Most STIP Pools are created to represent specific funding programs, such as SUR, FASTER Safety, Bridge, RPP, etc.

Regionally Significant Projects What is the STIP? What the Public Sees Online: STIP Pool Projects Regionally Significant Projects STIP Pool Projects Example of what the online STIP Summary report looks like Regionally Significant vs. Non-Regionally Significant “Regionally Significant Project” - Projects are listed but funding is shown as totals for each fiscal year. “Non-Regionally Significant Project” - Funding totals are still summarized, but the projects

CDOT Planning Partners Who Are the Players Transportation Planning Regions Metropolitan Planning Organizations FHWA FTA Planning Partners OFMB STIP Managers Region Planners 1 – 5 and Statewide DTD DTR CDOT The STIP is not developed in a vacuum. It requires the participation of many different groups, organizations, and the public. CDOT TPRs - Transportation Planning Regions 15 TPRs comprised of local officials NOTE: TPRs were created with the State Planning Rules in 1991 – they are comprised of groups of counties and represented by county and municipal officials 5 of the TPRs are also MPOs MPOs – Metropolitan Planning Organizations Population areas of 50k to 200k make up the small MPOs (Pueblo MPO / Grand Valley MPO) Population areas of 200K + make up the TMAs (Transportation Management Areas). These include Denver Regional Council of Governments (DRCOG), North Front Range MPO (NFRMPO), and Pikes Peak Area Council of Governments (PPACG) FHWA FTA OFMB STIP Managers Oversee plan development and ensure compliance Region Planners – Regions 1 through 5, plus Statewide Work with CDOT Region staff, outside planning partners, and the public Enter all STIP project data into SAP DTD Assist MPOs with TIP development and adoption DTR Provide validation and verification for all transit projects in the STIP

Roles & Responsibilities Oversees STIP Development Maintains compliance with Federal Regulations Provides guidance to Region Planners Receives input from Planning Partners Responds to public inquiries Process TIP Amendments with CDOT Executive Director OFMB STIP Managers

CDOT Region Planners Roles & Responsibilities Work with CDOT Engineers, Region Business Office and Headquarters Work with planning partners and local governments Working knowledge of projects Project funding and budgeting Modify STIP as necessary in coordination with planning partners and CDOT Engineers and Business Office CDOT Region Planners OFMB will often refer inquiries to the Region Planner for specific project information Modifications: project goes to ad, bids come in high, make mod

Roles & Responsibilities R1 JoAnn Mattson joann.mattson@state.co.us R2 Wendy Pettit wendy.pettit@state.co.us R3 Mark Rogers mark.rogers@state.co.us R4 Kathy Seelhoff Kathy.seelhoff@state.co.us R5 Matt Muraro matt.muraro@state.co.us OFMB will often refer inquiries to the Region Planner for specific project information Modifications: project goes to ad, bids come in high, make mod

Roles & Responsibilities OFMB will often refer inquiries to the Region Planner for specific project information Modifications: project goes to ad, bids come in high, make mod

CDOT Asset Managers Roles & Responsibilities Work with CDOT Engineers, and Headquarters Analyze performance metrics to determine needs around the state Develop project lists based on the metrics and treatments needed OFMB will often refer inquiries to the Region Planner for specific project information Modifications: project goes to ad, bids come in high, make mod

TPR’s & MPO’s STIP Development Overview STAC Representatives Valuable input to planning process and program distribution TPR’s & MPO’s CDOT meets regularly with these groups The Statewide Transportation Advisory Committee (STAC) is comprised of members from the rural TPRs and MPOs STAC meets once a month to discuss transportation issues and advise the Department on transportation matters FHWA – Bill Haas, Aaron Bustow FTA – Darin Allan, Larry Squires Advise us on whether we are maintaining compliance

TPRs & MPOs Roles & Responsibilities 15 TPRs – 10 Rural, 5 MPOs Created through Statewide Planning Rules Represent the contiguous counties in their respective areas for planning issues Develop Regional Transportation Plans as part of larger Statewide Transportation Plan Why we have them Legislation – Grass Roots planning process TIP’s Regional Plans ISTEA – 1991; CDOT Legislation 1991 State Planning Rules – 2 CCR 601-22 Statewide Transportation Planning Process and Transportation Planning Regions

Transportation Planning Regions

Statewide Transportation Advisory Committee (STAC) Roles & Responsibilities Comprised of rural TPR and MPO Representatives Discuss Transportation issues and provide input to planning processes Recommendations to the CDOT and TC Statewide Transportation Advisory Committee (STAC)

Colorado Transportation Commission Roles & Responsibilities 11 Commissioners Appointed by the governor, confirmed by the senate 4 year terms Formulate overall policy and guidance for CDOT Funding priorities Adopt CDOT Annual Budget Adopt various Department plans and programs Colorado Transportation Commission

Customers Roles & Responsibilities People doing business with CDOT Contractors Small Business Enterprise Disadvantaged Business Enterprise Consultants

STIP How Do They Connect? Region Planners FHWA/FTA Planning Partners DTD DTR Customers Hand off to Julia Continuous dialog between all parties Plan Status Meetings STAC meetings Various committees and sub-committees – e.g., Program Distribution Statewide Plan Team meetings CDOT FHWA FTA STIP Coordination team TC Locals Engineers Business Offices

Project Priority Programming Process (4P) How do we develop a STIP? Project Priority Programming Process (4P) 1 Region Planners work with Region Staff and Planning Partners Discuss project lists and transportation issues 2 Public Meetings with Counties, TPR’s and MPO’s Joint TPR meeting 3 Region Planners, input project data into SAP The 4P is the guidance document that lays out the planning process CDOT must follow to ensure an open process for STIP development TRANSIT NOTE DTR should attend these meetings as representatives for Transit. OFMB will remind the Region Planners to include DTR in their public process

Project Priority Programming Process (4P) How do we develop a STIP? Project Priority Programming Process (4P) 4 Draft STIP document developed Transportation Commission releases Draft STIP for review and comment 5 Minimum 30 day comment period Public Hearing with Transportation Commission 6 Transportation Commission adopts final STIP FHWA/FTA complete final review and approve STIP

STIP Development Overview STIP Development Cycle STIP Development/4P Schedule MONTH ACTIVITY September through December CDOT Regions begin Project Priority Programming Process (4P) December CDOT Regions conclude 4P January CDOT Regions submit Draft STIP requests and MPOs submit draft TIP requests March through April CDOT distributes Draft STIP for public review and comment March/April MPOs and Governor approve TIPs April TC holds a statewide public hearing on the Draft STIP May TC adopts the Draft. Once adopted, the STIP is released to FHWA/FTA for their review and approval June FHWA and FTA approve STIP This is the schedule for the steps I just discussed This illustrates the schedule for the full update that happens every four years Annual updates start late fall – Spring schedule remains the same

What is the Annual STIP What is the Annual STIP: STIP updated once per year to maintain official four years of programming recognized by FHWA and FTA; Full update (4P process) once every four years to coincide with development of the long-range Statewide Transportation Plan and Program Distribution; STIP amendment schedule semi-annually; Administrative modifications are conducted as needed. Expenditure-based as opposed to the budget-based. Drop first year, add new 4th year Allows for always having 4 years of funding available for cash management Next full update will be for the FY2020 – FY2023 STIP Discussions for Revenues and Program Distribution are under way now. Amendments are scheduled to happen twice a year – in December and May They require a 30 day comment period and Commission approval Administrative Modifications can happen daily If any project is located in an MPO, the TIP must be modified first, in accordance

STIP Reports STIP Reports – Where are they? External Website: https://www.codot.gov/business/budget We update the Summary STIP online report on a weekly basis. Information is provided in Summary form. For more detailed information, you can pull a Daily STIP Report from CAR and filter for what you need. There are several views to choose from.

What is the STIP? What the Public Sees Online: Example of what the online STIP Summary report looks like Regionally Significant vs. Non-Regionally Significant “Regionally Significant Project” - Projects are listed but funding is shown as totals for each fiscal year. “Non-Regionally Significant Project” - Funding totals are still summarized, but the projects

STIP 201 301? Questions?

Workload Update & Overtime on CDOT Projects Maggie Molinas

Workload Alternatives - Tiers $1M Tiers for NPS contract opportunities - $21 M on 6 advertisements since June 2016: CM - 6 FR, 3 WS GE - 4 FR, 2 WS Traffic - 5 FR Tunnel GE - 1 Statewide

Workload Alternatives, Cont Custom Scoring Eliminating or modifying some scoring criteria when level or type of experience needed to perform services is unnecessarily high for work type or project specific needs

Workload Alternatives Other Ideas?

Overtime on CDOT Projects General policy is no overtime. ECU is researching the issue and is open to discussions. If there is a unique and specific project need, contact Kyle or Maggie directly to discuss.

Upcoming Opportunities R4 PS SH 14 CM (late October) R3 PS CM Program Eagle Residency (late October) Statewide Env NPS (TBD, Winter FY 18?) R3 PS I70 B Design (Anticipated Jan)

Upcoming Events 10/12: SBA Small Business Certification Overview 10/12: Contractor Academy - How to Present Like a Pro 10/16-11/9: Construction Careers Now! Program 10/18: City and County of Denver Certification Orientation 10/18: HCC Monthly Dinner with DEN and Denver Disparity Study 10/19: COMTO Member Meeting with CDOT Central 70 10/19-10/20: CCA Central and Western Slope Project Briefings 10/19: Funding Options Panel in Denver 10/20: North Metro Denver Small Business Summit 10/20: Koffee with Kiewit 10/23: CDOT Transportation Summit 11/2: Northern Colorado Women’s Small Business Conference 11/3: CDOT Region 5 Project Briefings in Durango 11/6: HCC Fall Golf @ TopGolf Tournament 1/11-3/8: LEADING EDGE for Transportation in CO Springs Details and registration available at http://www.connect2dot.org/event-calendar-list