2017 TCS SMT Training - Dallas Security 2017 TCS SMT Training - Dallas

2017 TCS SMT Training - Dallas Security in Tax-Aide Unintentional disclosure of private information continues to rise The security of taxpayer accounts and personal information is a top priority for the AARP Foundation Tax-Aide program. As an Authorized IRS e-file Provider we must have security systems in place to prevent unauthorized access to taxpayer accounts and personal information 2017 TCS SMT Training - Dallas

2017 TCS SMT Training - Dallas Security in Tax-Aide For victims of identity theft, consequences can last for years; causing financial problems, credit issues, benefit losses, and legal problems. There is a significant cost to the AARP Foundation Tax-Aide program reputation and the good work that you all do. 2017 TCS SMT Training - Dallas

2017 TCS SMT Training - Dallas Security in Tax-Aide When data is lost or stolen in the program taxpayers are given free credit monitoring for a year at AARP Foundation Tax-Aide expense 2017 TCS SMT Training - Dallas

Anti-virus and Firewall Software AARP Foundation Tax-Aide recommended anti-virus and firewall software programs must be used to protect all AARP purchased and donated computers If a personally owned computer is being used, the program recommended anti-virus software or other anti-virus and firewall software must be installed 2017 TCS SMT Training - Dallas

Security – What You Can Do Make sure all computers are running the latest windows updates; this includes personal and site computers During the season, the operating systems of all computers containing taxpayer data must be password-protected. Passwords must not be shared with anyone who is not an AARP Foundation Tax-Aide volunteer. If you must have a written password reminder, keep it away from the computer, carrying case, or anything tax related and in a location that is not visible to others (consider your wallet or billfold, which is usually with you). 2017 TCS SMT Training - Dallas

Data Security Password Password guidelines: Minimum length – eight (8) characters for Windows, and TaxSlayer™ accounts.  At least one letter and one number in the password. Upper case and lower case and at least one special character Choose a password that is not a dictionary word or someone’s name. 2017 TCS SMT Training - Dallas

Data Security Password Do not use TaxSlayer, TS, Tax-Aide, AARP or any word in the password similar to something that is obviously related to the program. TaxSlayer requires passwords to be changed every 90 days AARP requires that AARP computer login passwords be changed annually. Recent AARP images will automatically require this change 2017 TCS SMT Training - Dallas

Data Security Documents It is our policy that Sites or EROs do not keep any forms or documents with taxpayer identity and/or SSN number, unless mandated by the IRS or a state/local agency. This includes W-2s, 1099s, and Form 8879. Form 8453, if used for mailing supporting documents to the IRS, can be retained while awaiting acknowledgement. The NTC recommends scanning the document and deleting after receipt of the Acknowledgment. 2017 TCS SMT Training - Dallas

2017 TCS SMT Training - Dallas Security Policy Info Read the following Sections of the Policy Manual Section 8: Confidentiality and Security of Taxpayer Data It is divided into four sections Data Security Physical Security Reporting a loss Section 9: E-Filing of Tax Returns Section 14: Equipment and Records Management Section 15: Obtaining Equipment and Consumables 2017 TCS SMT Training - Dallas

2017 TCS SMT Training - Dallas Security QUESTIONS????? 2017 TCS SMT Training - Dallas