Global Update: Practice May Make Your Results Perfect

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Presentation transcript:

Global Update: Practice May Make Your Results Perfect Jim Dutton University of Central Missouri May 17 - 20, 2009

Administrative Setup Authorization 184 Manager-Controlled Options Plus authorizations for View, Edit, Delete, etc. Manager-Controlled Options Check Modes tab Settings Global Update tab: check to create review file of busy records

You can Change data in variable & fixed fields Add, copy, & delete variable fields Delete duplicate fields Change non-MARC fields to MARC Add data to beginning & end of fields Make multiple edits to records

Global Update Mode

Select record type and search type

Working from review files

Right click toggle to select field type to display

Choose from variable or fixed-length fields.

Select field group to display.

Use to view results of Create Lists search.

Can display list of titles for each group.

Variable fields sorting

Variable fields sorting

Variable fields sorting

Updating URLs for Electronic Resources |zConnect to this resource online|uhttp://proquestcombo.safaribooksonline.com/?uiCode=uocm&xmlId=0738494666 |zClick here for UCM Safari eBook|uhttps://login.cyrano.ucmo.edu/login?url=http://proquestcombo.safaribooksonline.com/?uiCode=uocm&xmlId=9780596514235

Select record type, review file, and field group.

Results of search are selected by default.

Select the fields to be updated & go to the Command Input tab

Choose the command type.

Most commands apply to the displayed field.

Basic “find” and “replace”

You can Add another command; Delete, Edit or Duplicate the current command; or Clear all commands. Go to Preview tab when done.

Alternate Preview displays.

Preview displays old and new versions of the fields Preview displays old and new versions of the fields. Select records to Process.

Statistics for processed records. To fix busy records, see Innovative Guide & Reference, page # 106427 (release 2007).

For commands used regularly, go to File and Save the command.

Closed Dates in Authority Records n 80103746 Old: 100 1 Moulton, Augustus Freedom, ßd 1848- New: 100 1 Moulton, Augustus Freedom, ßd 1848-1933 n 79018757 Old: 100 1 Nixon, Richard M. ßq (Richard Milhous), ßd 1913- New: 100 1 Nixon, Richard M. ßq (Richard Milhous), ßd 1913-1994 n 50002974 Old: 100 1 Onassis, Jacqueline Kennedy, ßd 1929- New: 100 1 Onassis, Jacqueline Kennedy, ßd 1929-1994 http://www.oclc.org/us/en/rss/feeds/authorityrecords/default.htm

Index searching

Determine which headings to update.

Select a single heading and click the right mouse button.

Edit the field to be changed.

Be sure to select all headings to be changed before proceeding.

All changes appear on the Command Input tab.

Both old and new versions appear.

Unexpected changes.

Review the changes made to headings.

Global Update applied both changes to the heading in two records.

Determine best method for resolving the problem.

Delete commands which worked and rerun the remaining one.

Advanced search Keyword search Fix typographical errors Be cautious and check carefully Hard to find an “anchor” Spaces before and/or after a word

Questions?

Thanks for attending! Jim Dutton University of Central Missouri duttonj@libserv.ucmo.edu