Welcome June 8, 2018

Facilitators Dr. Pam Goad, Senior Vice President Ms. Valerie Martinez, Vice President Elsa Gossett, Coordinator of Communication and External Relations

Effective July 1, 2018 Revised Substantive Change Policy Revised Categories of Change Revised Fees Revised Processes Created a manual as a Guide to Substantive Change

Why we made the changes Respond to members’ requests Align more closely with USDE Regulations Clarify Commission expectations Streamline submission process

The New Policy Closely aligns with US Department of Education Regulations Reduces ambiguity around NWCCU expectations for substantive change Separates Policy from Procedure

Change Categories and Fees From 25 categories to 17 Simplified fee structure Minor changes = $1,000 Major changes = $1,500- $20,000 Reduced time to process proposals (after receipt of payment) Minor change = 8 weeks Major change = 24 weeks Specified level or review required for each proposal Notification Staff Review Panel Review Executive Committee Review Commission Review

Notification Only Fee Change Category $0 Expedite via staff review = $1000 (2 week processing) Expedite via Panel review = $2000 (12 week processing) $0 Adding Title IV-eligible certificate programs not related to existing degree program(s), not significant departure (25% difference in program core) from approved program(s) Suspending, terminating, or placing into moratorium, Title IV eligible academic program or major(s) Closing or suspending an existing additional location or a branch campus (For more than 1 semester or 2 quarters) Combining two approved programs to create a new program

Minor Changes $1000 Adding courses or academic program(s) including Title IV-eligible certificate programs not related to existing degree program(s), that represent a significant departure (25% difference in program core) from program(s) previously approved Staff Initiating or expanding of distance education delivery where 50% or more of the courses or credits in an academic program are provided using distance delivery 3; 5(First three programs only) Substantially increasing the number of clock or credit hours awarded for successful completion of a program (more than 25% of total program credits or clock hours) Establishing an additional location where 50% or more of program requirements can be earned via face-to-face instructional delivery

Major Changes $1500 Initiating or expanding Competency-Based Education (CBE) delivery Panel or Staff Dual Degree Program -Entering into a consortial agreement with accredited institution 24% or less of the credits delivered by the consortium 25-50% of institution’s educational programs provided by the consortium c. More than 50% of institution’s educational programs provided by the consortium    a. No requirement b. Notification c. Staff Joint Degree Program Entering into a contract under with an institution not certified to participate in Title IV offers more than 25 percent of an accredited Title IV-eligible institution’s educational programs  Panel Establishing an additional location at international location or location outside the institution’s region Panel

Major Changes $1500 Initiating an agreement to teach-out agreement with another institution Staff Establishing a new branch campus Panel Changing from clock to credit hours (or vice versa) Adding the first academic program at a degree or credential level Panel or Staff Substantially changing institutional mission or objectives Panel, Exec Cmte or Commission $10000 Change legal status, form of control, or ownership $20000 Acquiring or merging with another institution

A Manual was Created To provide definitions, common examples, and details of types of reviews needed Procedures for submission Site visit details Resources

Section One THE CHART OF CATEGORIES!! Minor versus Major categories Definitions of categories Who reviews them, timelines, issues of noncompliance

Section Two Notification versus Proposal Proposal information by content areas First-come, first-served – proposal and fee determine queue Decision options of Review Panel, Executive Committee, and Commission

Section Two – cont’d Revising a proposal – three months Request for reconsideration Hosting a site visit Final approval via email

Section Three Site visits: Pre-implementation site visit: mission, extenuating circumstances Post-implementation site visit: off-campus sites, international programs, extenuating circumstances

Section Four Federal regulations Resources: policies and other Common issues FAQ

Questions Link to Substantive Change FAQS http://www.nwccu.org/tools-resources/institutions/substantive-change/substantive-change-updated-policy-manual/ Link to Substantive Change Manual (Subject to change through June 30, 2018) Link to Substantive Change Policy http://www.nwccu.org/wp-content/uploads/2018/03/Revised-Substantive-Change-Policy-2018-7-1.pdf Link to Substantive Change Categories and Fees