TOPICS: Project Expenditures Project Accounting Project Budgeting

Slides:



Advertisements
Similar presentations
FINANCE TRAINING YEAR END PROCEDURES. DEADLINES!!!!! July 31 – IT request for computers July 31 – IT request for computers August 7 – PO’s for computers.
Advertisements

Requisition Process. Requisitioning Procedures Words to live by: Massachusetts Uniform Procurement Act, M.G.L. c.30B requires the following on all purchases.
Congratulations on being awarded a grant! NOW WHAT?
ProcureAZ 11 Invoices.
7 th Annual Post Award Workshop March 20, 2008 Sponsored by: Vice President for Research Research Accounting.
Student Affairs Buying 101 Procurement Methods Students First Topic
Financial Resource Management Recommended Best Practices Training for Volunteers and Support Groups.
B USINESS OFFICE PROCEDURES. J OURNAL ENTRY TRANSFERS All JETS are required to have backup Copy of Invoice Nutrition Services billing Vehicle Trip Ticket.
XAVIER UNIVERSITY FINANCIAL PAPERWORK PROCESS Overview for Students (Yes, you can fill out your own forms with confidence and ease!) Joanie Weidner,
GEtServices Purchasing Units & Materials Training For Suppliers Request.
ANUA 2011, Ft. Lauderdale INTRO Finance 2.0 Highlights ANUA 2011, Ft. Lauderdale education solutions development inc.
OMB Circular A-122 and the Federal Cost Principles Copyright © Texas Education Agency
Copyright © Texas Education Agency Accounting for Grant Funds, including Documentation for Expenditures.
Purchase Requests. What is it?  Form that allows Student Clubs and Greek Organizations to access their funds. The Student Clubs and Greek Life office.
FGCU Sport Clubs Financial Training Fall Today’s Agenda O Duties of a Treasurer O Types of Accounts & Access to Funds O Purchasing & Reimbursements.
Fall 2016 Budget Workshop for July 1, 2016 – June 30, 2017 Budget* Provided by: The ASUNM Finance Committee ASUNM Office, SUB RM 1016 Sen. Sally Midani,
FISCAL YEAR END DEADLINES 2016 Barb Shafer – Business Services Heather Hanna – Financial Services.
Financial Training Module # 3 Travel Procedures
Contract Compliance Training
Travel Reimbursement -step by step-
CSO Funding Processes The Department of Student Life allocates $400 for each Certified Student Organization per academic year. Effective January 2013.
Presented By: Denise Matias, CAH November 15, 2016
Student Organization Finances
Finance Roundtable April 19, 2017 Mansfield ISD
Award Management Post Award By Ana Ayala College of Engineering Director of Finance.
Accounting Office Training
CMD Financial Requests
CAHNR Business Office Hot Audit Topics Darshana Sonpal May 9, 2017
Student Organizations
Foundation or Sponsored Programs?
HCA 312 MENTOR Future Our Mission/hca312mentor.com
Polices and Procedures
1. Know your business manager. -invite them to department
Sport Club Treasurer Meeting 2016
SANTA ROSA COUNTY SCHOOL BOARD Procurement Card (PCard)
BANNER FINANCE Budget Sue Miller Director of Budget
Contract Compliance Training
To Grants Accounting Training
Year-End Prep All dates contained herein are current best estimates
HCA 312 Education for Service-- snaptutorial.com.
HCA 312 Teaching Effectively-- snaptutorial.com
Ohio Alumni Association: Volunteer Finances
TOPICS: Project Expenditures Project Accounting Project Budgeting
Let’s take “Control” of Year-End
Things Financial +.
SAP ECC Upgrade Sunday Monday Tuesday Wednesday Thursday Friday
Fiscal Year-End 2018 Procurement Service Center (PSC)
Accounts Payable Reports & Processes
Office of the State Comptroller Fiscal Year End Meeting
SANTA ROSA COUNTY SCHOOL BOARD Procurement Card (PCard)
HARLINGEN CISD Business Office
State Electronic Requisition
Financial Training Module # 3 Travel Procedures
SSE Guidance for CSI India
June 2016 Monday Tuesday Wednesday Thursday Friday
Things Financial +.
HOW TO USE THE NEW GLOBAL GRANT REPORT
What’s an invoice? A Guide for Club Treasurers
Business Office Tutorial
Year-End Prep All dates contained herein are current best estimates
Closing of Books Business Services May 8, 2019.
Business Services – All Campus May 22, 2019
FISCAL YEAR END DEADLINES 2019
HARLINGEN CISD Business Office
Overnight/Out-of-town Travel Training
A Presentation to: Wisconsin Government Finance Officers Association
Datatel & Budget Management Training
ADVISOR WORKSHOP FALL 2019.
Business & Finance Policies & Procedures Training
CLASS/CLUB/DUES & FUNDRAISING
Presentation transcript:

TOPICS: Project Expenditures Project Accounting Project Budgeting IENG 464 / 465 FALL / SPRING 2015 – 2016 TOPICS: Project Expenditures Project Accounting Project Budgeting SENIOR DESIGN Project Finances

Project Expenditures Requirements & Documentation

Project Expenditures: Requirements Budget Performance is one of the primary considerations Part of the Triple Constraint of every true project ! Conceptual Design (Term One) Budget $ 50 assigned to each accepted project Can request more, if necessary to accomplish tasks documented in your accepted Project Proposal. Examples: Conceptual prototype materials Copying / printing costs for client materials Travel costs for client meetings Design Implementation (Term Two) Budget $ 5 000 (total) by IE Department for all IE Senior Design projects in a fiscal year Allocation is dependent upon the request in the Conceptual Design Presentation. Examples: Functional prototype materials Poster printing / mounting costs for SDSMT Design Fair Final report printing / binding costs for the client 11/20/2018 IENG 471 Facilities Planning

Project Expenditures: Requirements Funding is from State of South Dakota (ESF money) Subject to State rules for purchases – specified by SDSMT Business Office General Rules Must be appropriately documented. Documentation must show when purchased Documentation must show where purchased Documentation must show how much was paid Documentation must show what was purchased Documentation must show who paid CAUTION: Not all paper works – ATM receipt for the cash to pay for things DOES NOT WORK! Must have approval by authorized personnel Must be used for appropriate expenses at reasonably low cost Good rule of thumb: if it stays with the school afterward, it MAY be OK. CANNOT be used for personal or personal educational expenses. Examples: Clothing – unless the clothing stays with the school (uniforms) Food – unless the food is part of an educational / research activity (incentive for subjects) Copying / printing costs for materials normal to student expenses Travel costs normal to student expenses 11/20/2018 IENG 471 Facilities Planning

Project Expenditures: Paying Option 1: Purchase Order Plan ahead and save on tax or contract purchases Requires a PO Form, and possibly a RFQ , but no out-of-pocket $$$ Slowest way to acquire materials Get approval from Dr. Jensen Get PO started with Dept. Program Assistant Get purchased by SD Purchasing Agent Get shipped to IE Dept. Get received paperwork to Dept. Program Assistant Option 2: Pay For It and Get Reimbursed Fastest way to get things Requires a check request form, and some $$$ from your wallet Takes at least a week to get reimbursed Get receipt and attach to 8-1/2 x 11 sheet of paper Attach to Check Request Form (fill out and get approved) If sent by 11:00 Friday, checks are usually available the next Wednesday Both options will still require approval! Process the paperwork with Dept. Program Asst. before Noon on Fridays – RED FOLDER 11/20/2018 IENG 471 Facilities Planning

Project Expenditures: Paying 11/20/2018 IENG 471 Facilities Planning

Project Accounting Budgets Tool – Materials Page Spreadsheet

Project Accounting: Budgets Budgets Spreadsheet Located on the Materials Page, course website Download to your computer before opening and using Can be modified as you wish Can be used to summarize expenditures in your printed reports Requires effort to work, team cooperation especially! User Editable Fields: Starting Balance Index No. Description Date Reference Disbursements Receipts Encumbrances 11/20/2018 IENG 471 Facilities Planning

Project Accounting: Budgets 11/20/2018 IENG 471 Facilities Planning

Project Budgeting What’s going into YOUR wallet?

PROJECT Expenditures: Budgeting Conceptual Design Presentation Each team will need to address proposed budget for Implementation IEEM Projects with materials that will stay with outside clients to have a match ($ for $) ALL projects must account for all funds expended – including where materials end up Result of CDP term is an allocated budget Senior Design Project Budget Process: 1st Term (Conceptual Design) Report your budget expenditures in your presentation Report your budget expenditures in your Conceptual Design Report 2nd Term (Implementation) Carry over your 1st Term budget results Add your ALLOCATED Implementation budget amount – Available at start of next term Track your budget progress during the 2nd Term Results Presentation (Design Fair) Report your budget expenditures in your presentation poster Final Project Documentation Report your budget expenditures in your Final Project Documentation (part of your project results) Project Documentation is due at NOON on the Last Day of Finals Week