Prepared for California State University, San Bernardino Best Practices in State & Local Government Contracting Module Module 6: Underrepresented Contract Terms & Conditions Prepared for California State University, San Bernardino Management Certificate in Public Procurement (MCPP) Module 6: Underrepresented Contract Terms & Conditions Prepared by William Sims Curry, CPCM, NCMA Fellow Author, Contracting for Services in State & Local Government Agencies   Government Contracts:  Books  Research  Consulting

6 Underrepresented Contract Terms & Conditions Best Practices in State & Local Government Contracting Module 6 – Underrepresented Contract Terms & Conditions TOPICS COVERED MODULE TOPIC__________________________________________ 1 Description of Research Project – First 3 Best-Practices 2 Definitions & Proposal Evaluation Criteria 3 Formulas for Weighing Proposal Evaluation Scores 4 Request for Proposals (RFP) Provisions 5 Evaluating Proposals & Monitoring Contractor Performance 6 Underrepresented Contract Terms & Conditions

Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions Terms & Conditions Provision 2006 2015 # % Term 21 100 27 90 Termination for Default 19 28 93 Force Majeure 9 43 26 87 Liquidated Damages 2 10 22 73 Termination for Convenience 17 81 29 97 Termination Transition 57 Contractor Reimbursement 18 60 Payment Terms Set-Off 5 24 8 Agency Project Manager 7 33

Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions Terms & Conditions Provision 2006 2015 # % Key Personnel 3 14 17 57 Independent Contractor 13 62 23 77 Confidentiality 10 48 28 93 Ownership 25 83 Indemnification 18 86 29 97 Insurance Amendments 26 87 Waiver of Rights 7 33 Compliance with Laws 67 Americans with Disabilities Act

Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions Terms & Conditions Provision 2006 2015 # % HIPAA 1 5 13 43 Nondiscrimination 17 81 27 90 Drug Free Workplace 24 18 60 Workers’ Compensation 62 23 77 Contractor’s Standard of Care 10 48 Care of Property 3 14 Advertising 4 19 47 Performance Evaluation Inspection of Work at Project Site 2 21 70 Applicable Law & Forum 86 25 83

Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions Terms & Conditions Provision 2006 2015 # % Successors & Assigns 16 76 24 80 Subcontracting 17 81 25 83 Unallowable Costs 1 5 14 47 Audit & Employee Interviews 15 71 19 63 Document Retention 21 70 Remedies not Exclusive 3 20 67 Conflict of Interest 13 62 23 77 Contractor Integrity 7 33 53 Political Contribution Disclosure Assignment of Antitrust Claims 10

Best Practices in State & Local Government Contracting Module 6: Underrepresented Contract Terms & Conditions Terms & Conditions Provision 2006 2015 # % Payment of Taxes 9 43 23 77 Officials not to Prosper 6 29 8 27 Copyrights 7 33 22 73 Budget Contingency 12 57 21 70 Counterparts 3 14 Severability 11 52 Notices Titles, Headings & Captions 4 19 47 Entire Agreement Survival of Provisions Beyond Term 17