CREATING, PRINTING, AND EDITING DOCUMENTS Word 2002 UNIT 1: PREPARING AND MANAGING DOCUMENTS Chapter 1 CREATING, PRINTING, AND EDITING DOCUMENTS

Performance Objectives Open Microsoft Word Create, save, name, print, open, and close a Word Document Exit Word and Windows Edit a document Move the insertion point within a document Scroll within a document Select text in a document

Open Microsoft Word

Microsoft Word Screen Title Bar Formatting Toolbar Menu Bar Standard Task Pane Ruler Insertion Point End-of- document Marker Vertical Scroll Bar Horizontal Scroll Bar Taskbar Status Bar

Word Document Concepts When keying in text, consider: Word Wrap AutoCorrect Spell It Automatic Grammar Checker Spacing Punctuation Smart Tags Option Buttons

Saving a Document File Save Save As… Document Name Click Save

Naming a File Up to 255 characters including drive letter, any folder names, and may include spaces Excluded special characters: Forward slash (/) Question mark (?) Backslash (\) Quotation mark (“) Greater than sign (>) Colon (:) Less than sign (<) Semicolon (;) Asterisk (*) Pipe symbol (|)

Canceling a Command To close a menu… To remove a dialog box… Click mouse anywhere outside menu or press the Alt key twice on the keyboard To remove a dialog box… Press the Esc key on the keyboard or click the Cancel button or Close icon

Working with the Task Pane Click here to open a new document – Closes Task Pane …or Click X to close Task Pane

Working with the Task Pane Use arrows to maneuver between task panes… Drop-down triangle reveals other task panes

Closing a Document Click the X to close the document window

send immediately to the printer Printing a Document send immediately to the printer OR…

Exiting Word OR…

Exiting Windows

Changing the Default Folder Click Tools then… Options to display… Click the File Locations tab, select Documents, and then click the Modify button to display…

Changing the Default Folder Click triangle to display menu Click here to change to floppy disk Then click OK

Changing Default Type Size Click Format and then Font to reveal… Make selections and then click Default button

Opening a Document Click the Open button or… Click File and then Open on the Menu bar to reveal… Double-click the file name to open the document

Creating a New Document Click either the button or the link to launch a new blank document

Working with Toolbars Toolbars can be displayed in two lines… …or in one line Hidden icons can be accessed using the drop-down arrow

Working with Toolbars customize your toolbars

existing toolbar displays Working with Toolbars right-clicking an existing toolbar displays a drop-down list

Moving with the Mouse Up Scroll Triangle Scroll Box after moving the mouse, click the left mouse button to move the insertion point Scroll Box Vertical Scroll Bar Horizontal Scroll Bar Down Scroll Triangle Scroll Box

Moving with the Mouse Previous Object or Page Select Browse Object after moving the mouse, click the left mouse button to move the insertion point Previous Object or Page Select Browse Object Next Object or Page

Moving with the Keyboard To move insertion point Press One character left Left arrow One character right Right arrow One line up Up arrow One line down Down arrow One word to the left Ctrl + left arrow One word to the right Ctrl + right arrow To end of a line End To beginning of a line Home To beginning of current paragraph Ctrl + up arrow To beginning of previous paragraph Ctrl + up arrow twice To beginning of next paragraph Ctrl + down arrow Up one screen Page Up Down one screen Page Down To top of previous page Ctrl + Page Up To top of next page Ctrl + Page Down To beginning of document Ctrl + Home To end of document Ctrl + End

Selecting Text Select text with the mouse or with the keyboard

existing characters are you key additional text Inserting Text existing characters are moved to the right as you key additional text press the Insert key or double-click the OVR mode button to switch to Overtype mode

Deleting Text Backspace key Delete key Ctrl + Backspace Ctrl + Delete

Undo and Redo Undo Redo

Commands Review How Do You Open Word?

Commands Review File Save Save As… How Do You Save a Document? Document Name Click Save

Commands Review How Do You Change the Default Folder? Tools, Options, File Locations tab, select Documents, and then click the Modify button to display… Click triangle to display menu Click here to change to floppy disk

Commands Review How Do You Open a Document? Click the Open button or… Click File and then Open on the Menu bar to reveal… Double-click the file name to open the document

send immediately to the printer Commands Review How Do You Print a Document? send immediately to the printer OR…

Commands Review How Do You Exit Word? OR…

Formatting Characters Coming Next Chapter 2 Formatting Characters and Using Help