SEIC ByLaw Revision Project SEIC Meeting August 31, 2016 Go To Meeting Education. Recreation. Stewardship. Exploration. Competition.

History of Request 2014 September 25, 2015 October 22, 2015 SEIC ByLaw Revision Project 2014 SEI Department tasked with starting this process September 25, 2015 Initial packet with suggestions for topics to be discussed sent as part of the SEIC pre-meeting packet October 22, 2015 Initial discussion at SEIC meeting about potential bylaw change topics February 5, 2016 Staff presentation on further discussions on changes to bylaws

Motion 102515.01 approved by acclamation. Board of Directors Meeting Minutes: Oct 24, 2015 SEIC ByLaw Revision Project Motion 102515.01 approved by acclamation. Discussed Chris Stec’s report to SEIC regarding potential concerns regarding SEIC bylaws. The Board endorsed his suggestions and strongly supported term limits, simple common committee charters, and a clear plan for representation by DIFs.

Significant modifications Timeline for: Next Steps SEIC ByLaw Revision Project Housekeeping tweaks Minor modifications Significant modifications Timeline for: Discussion Voting Implementation

Chapter I Chapter III Housekeeping Changes SEIC ByLaw Revision Project Chapter I Change: “This National Activity Council…” Rationale: formatting to be consistent with ACA Bylaws Chapter III Change: …the ACA National Board of…” Rationale: consistent formatting

Differentiate between: Executive Committee Standards Committee Minor Modifications – Definition of SEIC Board SEIC ByLaw Revision Project Clarify in Bylaws Differentiate between: Executive Committee Standards Committee

Discuss current policy - Chapter VIII: Minor Modifications – Meeting Dates & Locations SEIC ByLaw Revision Project Discuss current policy - Chapter VIII: “The SEIC shall meet in-person at the ACA Annual Membership Meeting and in-person at least one other time during each year.” *Any changes here, would also necessitate a request to change ACA Bylaws

DIF Workgroup Recommendation Significant Modifications – DIF Program SEIC ByLaw Revision Project DIF Workgroup Recommendation “Eliminate the current DIF position entirely and modify the SEIC Bylaws to redefine the Instructional Committee…to develop instructional methods and training materials that support [ACA courses].”

Significant Modifications – Discipline Committees SEIC ByLaw Revision Project Current Charters will be removed The governance for all Discipline Committees will fall under a new section of the SEIC Bylaws Rationale: Too much volunteer time is spent on the basics of committee governance It is a barrier to the formation of new Discipline Committees Committee voting and elections are not consistent and fair across all disciplines Discipline Committees are advisory to an advisory Council

Discipline Committee Chairs 2 BoD Appointees 2 SEIC Chair Appointees Significant Modifications - SEIC Composition SEIC ByLaw Revision Project Chair Vice Chair Secretary Past Chair Discipline Committee Chairs 2 BoD Appointees 2 SEIC Chair Appointees Non voting liaison members At large members (3) or Instructional Committee members International Representatives (2)

Timeline April 2016 Staff provide 1st draft of actual Bylaw changes SEIC ByLaw Revision Project April 2016 Staff provide 1st draft of actual Bylaw changes June 2016 Feedback received on 1st draft August 2016 Staff provide 2nd draft of actual Bylaw changes Go-To-Meeting Fall 2016 Revisions continue November 10, 2016 Final discussion at SEIC Meeting February 2017 SEIC votes to approve changes to SEIC Bylaws ACA Board of Directors votes to approve revised SEIC Bylaws Revised SEIC Bylaws go into effect

Draft Version of Revised SEIC Bylaws SEIC ByLaw Revision Project

Other Questions… SEIC ByLaw Revision Project