Creating Organizational Efficiencies for Increased Performance Today’s Program Creating Organizational Efficiencies for Increased Performance Presented by Mark Snow, EANE

Everyone’s Hero Efficient Effective With a Smile!

Taking Your Time Predisposition Prioritization Distractions Organization Common Issues Your MOLO

Predisposition

Your Unique Lense You are stuck in a long line. Mentally Preparing a Performance Review

Your Unique Lense Decisive Reserved Skeptical Organized Daring Willing Impulsive Cheerful Logical Sociable Driven Creative Analytical Skeptical Daring Guarded Caring Versatile Coaching Private Risk Averse Supportive Reserved Willing Friendly Knowledgeable Fun Harmonious Devil’s Advocate Bold Precise

Your Unique Lense A Co-Worker you depend upon is having a tough day, personally Delegating tasks to a low-capability employee

Predisposition & Prioritization PRIORITY Slow Paced Task Fast Paced Task Slow Paced People Fast Paced People PACING

The First Rule of Time Management 480 1,440

A Sample To Do List 1. Bill’s appraisal discussion 2. Jenny has been late again! 3. Send off professional association fee 4. Send out candidate rejection letters 5. Call boss about lunch this week 6. Call meeting on parking-space allocations 7. Prepare staff salary reviews 8. Thank Peter for his project work last week 9. Sort out the filing system 10. Margaret needs to see me about something important

Your List Both Short and Long Term Tasks Different Levels of Importance/Urgency

10 19 22 49 Plan Manage Eliminate Minimize Prioritization High ImportanceThe Degree to Which it NEEDS to be Done Eliminate Minimize 22 49 Low Urgency: The Degree to Which it Should Be Done NOW High

The Second Rule of Time Management Impact Outcomes

TIME IS MONEY! Play the Game Win a Prize!

Here Are The Rules Take Pennies Out Two Stacks of 15 5 Stacks of 6 Two Stacks of 15 Again

Let’s Play a Game How much wood could a woodchuck chuck… oh, dam!

2 Minutes To Answer! 1) Who Figured Out How Much Wood a Woodchuck Could Chuck? 2) What Are the Four Areas found in a Woodchuck’s Burrow? 3) How Large is the Average Woodchuck’s Burrow? 4) How Long Does it Take for a Woodchuck to Construct a Burrow? 5) So Then… How Much Wood COULD a Woodchuck Chuck? A Naturalist with the NY State Dept of Environmental Conservation Main Tunnel, Escape Tunnel, Bedroom, Toilet Chamber Approximately 35 Cubic Feet 1 day 2,400 pounds on a good day, with the wind at his/her back

Name That Distraction

The Third Rule of Time Management Focus Put It Away

Systematizing The 7 Habits (Covey) Taskology (Shreve) The Pomodoro Technique (Cirillo) Eat That Frog (Twain) 4 Hour Workweek (Ferris)

Delegation: Your Secret Weapon Good Delegation is a Two-Way Street What Is Your Predisposition? What on Your To-Do List Could be Delegated? An HR Issue: The Opposite of Delegation

Applying Principles to Organizations What is Your Organization’s “Predisposition?” How Can HR Help to Manage/Improve the Task List? What Processes & Systems Do You Control, How Can You Innovate for Improvement? Any Other Questions?

Not To Do’s Don’t attend meetings that don’t have agendas and timelines Don’t work more to fix “overwhelm” Don’t expect work to fill holes where personal relationships belong

Productivity “Hacks” Have Stand-Up Meetings Turn Off Your “Alerts” Exercise in the Morning Schedule Pesky To-Do’s Away Start with Your Worst Tasks

Your Personal MOLO

Other Thoughts?

Thank You! Mark Snow Director, Learning & Development EANE 413-789-6400 msnow@eane.org

Have a Happy and Safe Holiday Season. THANK YOU! Have a Happy and Safe Holiday Season. See You Next Year