Attendance Training K5 SY 17/18

Attendance Clerk My name is Crystal Kennon Attendance Processor at AZVA/ISAZ going into 2nd year Prior AZVA High School Registrar. I am married with 1 kid. I love animals, the outdoors, working out, and spending time with family. I lived in Alaska for 4 years prior to living in Arizona and loved every minute of it.

Family Compliance Liaison My name is Jennifer Parrish FAST FCL at AZVA/ISAZ going into 2nd year Prior Attendance Processor and experience with both traditional and transition to an innovative attendance capture system I am married with 3 kids and love animals. I am an avid reader. I love history. I have traveled all over the USA. I have not been to three states. They are Hawaii, Alaska, and Vermont. Life is short, experience as much as you can. Don’t let anyone tell you can’t follow your own path.

Impacts of Chronic Absenteeism http://safeyoutube.net/w/N4nb

Facts about Chronic Absenteeism Chronic Absences - An estimated 5 to 7.5 million students in the United States miss almost a month of school every year. This adds up to over a year missed by the time of graduation. Early Absences Lead to Attendance Issues in Later Grades - Absenteeism starts early. One in 10 kindergarteners and first graders are considered to be “chronically absent.” Chronic Absence = Missing two or more days per month - Research shows students who miss 10 percent of school, or two days per month, show negative academic progress. In some schools, that adds up to 18 days a school year and is considered to be chronic absence. Third Grade Reading Level - Poor attendance can keep children from reading proficiently by the end of third grade, which is shown to negatively affect their chances of graduating on time. Dropout Indicator - By sixth grade, a chronically absent student is shown to have a significantly higher chance of dropping out of high school. Excused Absences Hurt Too - Excused absences are just as negative as unexcused ones. Suspensions add additional missed time in the classroom, which in turn increases the dropout risk.

Excellent Attendance = Big REWARDS! Certificates Play Station 4 Smart TV Students who log 95% or more of expected attendance will get an emailed certificate monthly. Students who log 95% or more of expected attendance will be put into a drawing to be held in December. Students who log 95% or more of expected attendance will be put into a drawing to be held in May.

Attendance Matters Poster Contest September is Attendance Awareness Month. Students will be invited to create a poster to promote positive attendance to be displayed at the Phoenix office and Meet the Teacher Night in October.

Roles Family Compliance Liaison – FCL – Jennifer Parrish Attendance Clerk – Crystal Kennon Prevent Chronic Absenteeism Calls families at 5 consecutive days missing – determines underlying issue Emails families when missing 10% or more of expected attendance Request for FAST support via FCL or teacher (whoever sees this first) AIM Plans at 7 missing days or missing 10% Class connect Sessions Attendance Rewards Sends Notices at 3, 5, 7 consecutive days missing Withdraw 10+ consecutive absences - EAWD with teacher, principal, SE/504 approval 12 Plus Management/Removal Excuses absences in TVA Finance Dashboards Management False Attendance Removal

Teacher Responsibilities Promote benefits of excellent attendance Send Notice when students are missing 2 consecutive days using positive attendance matters messaging using Total View Action False Attendance Submission to Attendance Clerk Request for FAST support via FCL or teacher (whoever sees this first) AIM Plans at 7 missing days or missing 10% or more of expected attendance Informs Attendance clerk and FCL when students need to be excused via email Approves Docusign EAWDs within 24 hours via email

Total View Action Practice Log into Total View Action using Firefox. The user name and password as the same as the OLS – link provided in chat if needed Bookmark this page by clicking the star in the top right corner Give a green check when you are logged in

How to find students missing 2 days using Total View Action Scroll Down to Categories Section Click Attendance Select = on Consecutive Days Absent Type 2 in field below Click Search All students appearing should be missing exactly 2 days Scroll to column 11 to confirm

How to select students in Total View Action Check the top left corner of the screen to select all students (exclude students you know are going to be out) Click on 3 lines on top right for action items Send email to LC only – copy and paste provided template Save New note Please do this daily so you don’t miss any students

False Attendance Email False Attendance to Crystal Kennon using supplied spreadsheet A new line needs to be provided for each day of false attendance Keep one sheet as a master saved to your computer Save new spreadsheets with student ID each time you need to make a new submission

Strong Start: Messaging for Families Log attendance daily – please be as accurate as possible Use a notebook to jot down when your student starts and finishes each subject Attendance time includes work that is done online and offline (books, papers, projects, etc. – it all counts) For absences, please call or email your homeroom teacher/advisor We will send attendance notices via email, phone and text if your student is absent more than 1 day. If your student is absent 10 consecutive days he or she is at risk of being withdrawn If your student logs less than 90% of expected required attendance he or she is at risk of being withdrawn Your student will be rewarded for excellent attendance. All students with 95% or greater expected attendance will get a certificate emailed each month, then be placed in a drawing to win a large prize each semester. The December prize is a PlayStation 4 and the May prize is a large screen smart TV!

Video Resources AZVA Chronic Absenteeism: https://www.powtoon.com/online- presentation/eRTwyWFabzE/?utm_campaign=email%2Bshare%2Bby%2Bow ner&utm_medium=SocialShare&mode=movie&utm_source=player-page- social-share&utm_content=eRTwyWFabzE Impacts of Chronic Absenteeism: http://safeyoutube.net/w/N4nb How to Log Attendance K12: https://www.help.k12.com/s/article/ka90B000000kA13QAE/Attendance

Questions/Concerns