Welcome Higher Education Customers

eProcurement Solution Oracle’s eProcurement Solution for Higher Education Joe Addeo Solution Specialist JOSEPH.ADDEO@oracle.com Bill Gaynor Application Engineer

Traditional Sourcing Process Paper-Based Bid Package Bidders Supplier Quotes Buyers Prepare RFQ Manually Fax / Mail Manually Review Award Revise Bid Main message(s): A closer look at the reasons why the traditional sourcing process is so lengthy Supporting content: Most organizations continue to rely on a diverse mix of manual processes and outdated technologies that limit their ability to establish competitive negotiation environments, make optimal purchase decisions, or apply strategic sourcing to a significant portion of expenditures. Manual, Paper-Intensive, Linear Process

Full Procurement Lifecycle Oracle Sourcing Full Procurement Lifecycle Oracle Financials Workflow Oracle Internet Procurement Exchanges & Marketplaces Supplier Portal Sourcing new products via RFx (i.e., RFP,RFQ,RFI), auctions, quotes, bids, and counterbids Purchasing Intelligence Suppliers

Oracle Sourcing & Oracle Purchasing Points of Integration iProcurement users see negotiation reference For identical requisition items: Quantities automatically aggregated in Sourcing Lowest price defaults to “starting best price” in Sourcing Sourcing need-by date range automatically calculated from requisition lines need-by dates Requisitions under negotiation removed from req. pool Can not be acted upon by other buyers No accidental duplicate sourcing Requisition items not awarded/not bid, automatically returned req. pool Sourcing items awarded automatically enter the Purchase Order workflow Oracle Purchasing/Sourcing Common Data Model: Buy Request Source Buyers Operating Units Ship-to location Bill-to location Currency Payment terms Active Suppliers, including whether the supplier is “on hold” Item Categories (Commodity Types) Inventory items for items with backing requisition lines Unit of Measure Currency Exchange Rates Purchasing attachments Security Common Workflow

Non-Oracle Sourcing Point Solution & Oracle Purchasing Mismatched data Different terminology Different data elements Inability to provide sourcing event visibility to non-buyers (e.g. requisitioners) Manual, duplicate data entry Aggregation of demand Reference data Security administration Custom code creation/maintenance: Pass RFQ request into point solution sourcing Pass award result to purchasing Reference data synch. Requisition pool handling 2 workflows 2 technology stacks Oracle Purchasing Request Source (Point Solution) Buy Custom Code Buyers Ship-to location Bill-to location Currency Payment terms Suppliers Item Categories Inventory items Unit of Measure Currency Exchange Rates Purchasing attachments Security Buyers Ship-to location Bill-to location Currency Payment terms Suppliers Item Categories Items Unit of Measure Currency Exchange Rates Security

Oracle Sourcing Solution Overview Demand Negotiate Supply Engineer Design Collaboration Collaborative Preparation Portal RFx Auction Offers Quotes Bids Counter- offers DIRECT Planner Planning, Scheduling Multi-Round Negotiations Buyer Manage Contracts XML / EDI INDIRECT eMail Employee Goods & Services Main message(s): Oracle Sourcing Solution satisfies all your sourcing requirements Supporting content: 1. Demand Oracle Sourcing can take ANY type of demand: Indirect (office supplies) Services -- Catalog & Service requisitions for temps, contractors, consultants, etc. Maintenance, Repair, and Overhaul (shop floor / fleet maintenance) ERP feeds Production materials BOM / Kits (split out to multi-line requisition) Capital assets Automatic Replenishment Vendor Managed Inventory replenishment Contract Purchasing, with tier pricing Blanket PO Purchasing, with tier pricing 2. Negotiate Depending on the configured business rules, existing contracts or supplier catalogs, users will have the need to source for new products or services. Oracle Sourcing offers sophisticated negotiation capabilities that reduce the time it takes buyers to source new products or services, and optimize the value of existing contracts. With complex negotiation tools (reverse auctions and traditional RFx (RFIs, RFPs, and RFQs), auctions and offers, Oracle Sourcing handles negotiations short and long, small and large, simple and complex. With Oracle Sourcing you can: Utilize Different Sourcing Strategies Optimize Negotiation Results Conduct Real-Time Negotiations Specify Bidding Attributes 3. Supply Through a wide variety of communication channels, Oracle Sourcing offers a collaboration application that facilitates convenient, secure self-service business transactions between buyers and suppliers via the Internet. Our collaboration solution creates a powerful collaborative platform for a buyer to manage relationships with its global supply base. With this solution, suppliers can share business documents, and be immediately notified and respond to events in the purchasing and planning process, providing an unparalleled level of service. 4. Intelligence Oracle Purchasing Intelligence can assist to sourcing new items, analyzing supplier performance, developing a commodity strategy, and analyzing spend. The system is designed for multiple levels of users, Oracle Purchasing Intelligence will help to gain unparalleled knowledge of your purchasing and supply operations. With this knowledge, users can quickly identify savings opportunities, improve supplier relationships, improve supplier service, and optimize operational efficiencies. Award Bid Analysis Spend Analysis Intelligence Supplier Performance Supplier Selection

Support Any Negotiation Flexible Methods Address YOUR Sourcing Strategy RFx / Quote Complex, Engineer to Order Construction, Govt. Days or Weeks Meet Need for Many Attributes Auction / Bid Well-Defined Attributes Furniture, Memory Hours Negotiate Best Price Offer / Counter Offer Standard Commodities Paper, Metals, Oil Varies Best Terms: Price, Delivery, Payment Good or Service Example Duration Focus Main message(s): With Oracle Sourcing you can support any negotiation style, blind, sealed, or open, according to your sourcing needs Supporting content: Oracle Sourcing offers sophisticated negotiation capabilities that significantly reduce the time and money required for sourcing new products or services, and optimizing the value of existing or new contracts. With collaborative, workflow-driven negotiation tools such as auctions, traditional RFx (RFIs, RFPs, and RFQs), and offers/counteroffers, Oracle Sourcing handles negotiations short and long, small and large, simple and complex. RFx = Request for Information / Quote / Proposal

Promote Competition Drive to the Desired Outcome Manage Participation Flexible invitations & reusable bidders lists Avoid Frivolous Bidding Minimum bid & bid increment amounts Match Competencies Partial bids (item and amount) Promote Communication Online discussions Control Lifecycle Automatic or manual extensions Manage Visibility Flexible negotiation styles Main message(s): Oracle Sourcing allows you to drive to he desired outcome Slide Flow No built-in actions. Supporting content: Manage Participation: Flexible invitations & reusable bidders lists Avoid Frivolous Bidding: Minimum bid & bid increment amounts Match Competencies: Partial bids (item and amount) Promote Communication: Online discussions Control Lifecycle: Automatic or manual extensions Manage Visibility: Flexible negotiation styles

Optimize Bidding Efficient Tools for Suppliers Bid Monitoring Provide real-time bid status Rules-Based Bidding Automatically respond to competitive bids Main message(s): Oracle Sourcing optimize the outcome by allow suppliers to monitor competitors’ moves Slide Flow No built-in actions. Supporting content: Oracle Sourcing allows both the buyer and suppliers to take advantage of real-time status updates and inquires to view negotiation responses online. Buyer and suppliers can monitor the Auction or RFx with the powerful, real-time tool, representing a graphical view of all the bids from suppliers over the period of the transaction. The monitor shows each bidder as a colored dot; placing the mouse over a dot, it provides information about that supplier. The monitor is automatically refreshed, providing the viewer a comprehensive illustration of the bidding activity. The graphical monitor tool is especially useful for monitoring the progress on an Auction or RFx with intense bidding activity. Remember: This graph (Price/total score graph) is a competitive differentiator as none of the competitors offer this.

Increase Negotiation Efficiency Shorten Negotiation Cycle Share best practices with entity-wide templates Automate all negotiation activities Manage negotiations with thousands of lines Single negotiation event can span language, currency, and time zone Best Practice Workflow Scalable Global Main message(s): Oracle Sourcing allows you to shorten and efficiently manage negotiations Supporting content: With this solution you can: Manage multi-round negotiations Change attributes between rounds: Bid items Invitees Controls bids by Invitation Auto-extend Define multi-attribute bid requirements Monitor Bid Events in Real-Time Collaborative Threaded Discussions Oracle Sourcing offers sophisticated negotiation capabilities that significantly reduce the time and money required for sourcing new products or services, and optimizing the value of existing or new contracts. With collaborative, workflow-driven negotiation tools such as auctions, traditional RFx (RFIs, RFPs, and RFQs), and offers/counteroffers, Oracle Sourcing handles negotiations short and long, small and large, simple and complex.

Summary

Oracle eProcurement Solution Self-Service Purchasing Automate processes, empower employees Identify Savings & Supplier Improvement Opportunities Integrated spend, supplier performance, and productivity analysis Efficiently Manage Complex Negotiations Support all negotiation types with robust buyer and supplier tools Source for Best Value Multi-attribute bidding and analysis Self-Service Supplier Portal Automate and Improve supplier communications Main message(s): Confirm and repeat that all the positioning points are well supported by robust features Supporting content: Support for Complete Business Process Comprehensive sourcing process integrated with extended enterprise Identify Savings & Supplier Improvement Opportunities Integrated spend, supplier performance, and productivity analysis Efficiently Manage Complex Negotiations Support all negotiation types with robust buyer and supplier tools Source for Best Value Multi-attribute bidding and analysis

Thank you for your participation! For more Information: Visit the Higher Education eProcurement Solution Launch Pad For more Information: http://gehlpad.oracleicenter.com/pls/survey/demo.lp8?p_id=6855