Block registration 2015 Office of the Registrar 11/21/2018 www.calpoly.edu

agenda Goal of Block Registration Process Assumptions Issues Tools Tracks Timeline Benefits Final Comments Questions 11/21/2018 www.calpoly.edu

Goal of block scheduling Block Scheduling is designed to start first-time freshmen (FTF) off on the “right track” for their first quarter at Cal Poly Students are scheduled into their Fall classes based on “tracks,” which are reflections of the flowchart for majors 11/21/2018 www.calpoly.edu

process Tracks are built Schedule of Classes is built FTF are surveyed AP scores are loaded External process is run to build schedules (generate blocks) Student and Class blocks are loaded into PeopleSoft Review and adjust schedules Student schedules are available to students 11/21/2018 www.calpoly.edu

assumptions Departments will define clear tracks by major Track changes will be communicated within the department (i.e. Track changes are communicated to the Scheduler) Departments understand their course requirements Prerequisites Corequisites Sufficient seats will be offered for FTF, continuing, and transfer students Seats are saved for transfer students 11/21/2018 www.calpoly.edu

assumptions Departments will build schedules without course conflicts within their major courses No time conflicts between related components (i.e. lecture and lab) Schedule changes will be communicated within the department AP file will be ready to load early July FTF will submit their AP scores and any college transcripts FTF will answer survey questions FTF will have Admissions documents submitted by July 15th 11/21/2018 www.calpoly.edu

Issues we know about Late Advanced Placement (AP) scores will not be processed International Baccalaureate (IB) scores may be received late Holds on student records prevent block registration We enroll students whose holds have been removed; however, we stop right before schedules are released 11/21/2018 www.calpoly.edu

tools Course Offerings by College spreadsheet Schedule of Classes Dashboards TEST PASS Tracks 11/21/2018 www.calpoly.edu

Course offering spreadsheet 2014 Actuals, 2015 Target, and 2015 Statement of Intent to Register (SIR) Seats saved for FTF, transfers, and GE purposes AP% - 3 year average university wide Total tracks requesting the course 11/21/2018 www.calpoly.edu

Course offering spreadsheet 11/21/2018 www.calpoly.edu

Schedule of classes Reference tracks as you are building Fall term Offering classes on track Avoiding time conflicts on required classes Related components (ex: lec and lab) Adequate seats Classes requested in your College by other College tracks 11/21/2018 www.calpoly.edu

Dashboards Enrollment and Schedule Planning Schedule Planning tab > First Term Enrollment Trends Assists in determining transfer seats to save 11/21/2018 www.calpoly.edu

Dashboards 11/21/2018 www.calpoly.edu

Dashboards Enrollment and Schedule Planning Enrollment Monitoring tab > Class Enrollment Monitor Assists in determining high demand courses 11/21/2018 www.calpoly.edu

Dashboards 11/21/2018 www.calpoly.edu

TEST PASS Check for schedule conflicts 11/21/2018 www.calpoly.edu

tracks Tracks vary in complexity between the different majors. Some majors specify exactly what classes a student must take, while other tracks account for other variables. 11/21/2018 www.calpoly.edu

tracks Tracks can also be written in a way that addresses prerequisites, course credits, and other items that affect the registration process. 11/21/2018 www.calpoly.edu

tracks Global macros Checks for prerequisites, credit, remediation, and/or milestones 11/21/2018 www.calpoly.edu

Track definition language Basic Expressions Courses/GE areas ‘AERO 121’ ‘A2’ take ‘ENGL 134’ “Take one of….” (randomly) one of { ‘HIST 207’ ‘ES 112’ ‘POLS 112’ } take one of { ‘ART 112’ ‘MU 120’ ‘TH 210’ } “Take one of…” (randomly with weights) take one of { ‘COMS 101’ (60) ‘COMS 102’ (40) } 11/21/2018 www.calpoly.edu

Track definition language Basic Expressions “Take first available…” take first available { ‘A1’ ‘ARCH 160’ ‘A2’ } first available { ‘BOT 121’ ‘BIO 161’ } “Take concurrently…” take concurrently { ‘GEOL 201’ ‘D2’ } “Take one of…” and “Take concurrently…” take concurrently { ‘course-A’ and one of { ‘course-B’ ‘course-C’ } } 11/21/2018 www.calpoly.edu

Track definition language Conditional Expressions MATH 141/142/143 Conditional if student has credit in ‘MATH 143’ then take ‘MATH 241’ elif student has credit in ‘MATH 142’ then take ‘MATH 143’ elif student has credit in ‘MATH 141’ then take ‘MATH 142’ else take ‘MATH 141’ end if 11/21/2018 www.calpoly.edu

Timeline January – mid-February Colleges work on tracks and build Schedule of Classes February – March Tracks are reviewed and finalized Enrollment needs are revised with current year targets April Survey questions are reviewed by the colleges Seats are reserved for FTF based on targets and tracks Seats are reserved for transfers based on department requests 11/21/2018 www.calpoly.edu

Timeline May SIR data is available FTF are surveyed Continuing students register July AP scores are loaded Enrollment totals are returned to original values Student flags are set Block schedules are run and loaded into PeopleSoft (2+ weeks) 11/21/2018 www.calpoly.edu

Timeline August Schedules are available for students Students can contact advisors if they have transfer work “Transfer Day” FTF have enrollment appointments September Classes begin 11/21/2018 www.calpoly.edu

Benefits All students are scheduled into a minimum of 12 units with the majority having 16 units Since Block Scheduling began, there have been fewer freshmen being placed on Academic Probation All classes that are scheduled for FTF are degree applicable Fewer students crashing class during the first week 11/21/2018 www.calpoly.edu

Final comments New 2015-2017 catalog year Quarter Plus Block scheduling program changes - transfer work will be considered BlockReg briefcase in Zimbra Meet with departments to discuss and revise tracks Meetings will be scheduled for departments with new chairs and schedulers Others may request meetings, if interested 11/21/2018 www.calpoly.edu

Questions? 11/21/2018 www.calpoly.edu

Cal Poly, Office of the Registrar Contact information Carolyn Polvi, Analyst Darlene Crow, Analyst Debbie Arseneau, Associate Registrar Cal Poly, Office of the Registrar blockreg@calpoly.edu 11/21/2018 www.calpoly.edu