Notification issued by Higher Education Department in November, 2014 INTRODUCTION OF ONLINE ADMISSION INTO UNDER GRADUATE & POST GRADUATE COURSES Notification issued by Higher Education Department in November, 2014

From a.y. 2015-16, admissions to UG & PG courses shall be through ONLINE merit based admission system; Govt. colleges/ aided colleges/ University colleges/ Universities (excepting minority institutions) will come within this exercise; 11/21/2018

Institutions situated in remote & difficult areas lacking telecom infrastructure may be spared from this exercise with prior permission of the State Govt.; Each Institution will operate online system on a standalone basis – it will not be a centralized one but specific to each Institution; 11/21/2018

PLANNING THE EXERCISE Each Institution will constitute a Committee for online admission; Committee will comprise key officials under the leadership of V.C. / Principal / Officer in Charge / Teacher in Charge as the case may be; Committee will, if needed, arrange to amend the Statutes/ Rules / Regulations / Ordinance /Guidelines to amend the admission process to remove legal constraints for conducting online admission; 11/21/2018

The exercise includes ----- (i) installation of requisite hardware, (ii) preparation /customization of software according to specific requirement of each institution; (iii) training of personnel for operating the system; 11/21/2018

(iv) tying up with Bank for depositing Registration Fee & Admission Fee; (v) wide publicity of important dates of admission process; (vi) Publishing a detailed advisory on various modalities /steps involved in preparation of merit list / on counseling & admission; 11/21/2018

PREPARATION FOR ONLINE ADMISSION Procurement of hardware components like Computer, Servers, UPS, Printer etc.; A reliable high speed internet data connection in college / university; The college / university must have a registered website with sufficient web-server space 11/21/2018

Procurement of hardware to be done by 31st January 2015 The college / university must have a Bank Account with a Bank having online facility; Procurement of hardware to be done by 31st January 2015 Software preparation to be done by each institution in advance; Choice of subjects on offer will be different from one institution to another institution; 11/21/2018

Each institution will have to prepare information relating to ----- (i) Courses on offer (Honours & General) (ii) Number of seats (iii) Combination of subsidiary subjects available for Honours; (iv) Fee structure of courses Development of Software by 28th February, 2015 and to be ready & tested by 31st March, 2015 11/21/2018

INTERFACE WITH BANK To make an Agreement with Bank having online banking facility; To fix up Bank’s Commission /Charge against every online submission of Registration Fee; Agreement with Bank to publish e-challan through the online admission system; 11/21/2018

Fees should not be accepted on the Campus, as far as practicable; To generate online payment of the Registration Fee or to make offline payment at Bank counter; Fees should not be accepted on the Campus, as far as practicable; Daily verification of submission of Registration Fee through online and / or offline mode; 11/21/2018

ONLINE ADMISSION – STEP 1 To generate unique Application ID for every applicant - specific for every college / university; To generate students’ data capturing format; To mention the eligibility criteria (if any) for admission in specific subject ; 11/21/2018

To generate fields for putting necessary data - marks obtained in Board Exam, applying against Reserved / Un reserved seat etc.; Attachment of required documents in scanned format, namely, Mark Sheet, Birth Certificate, Caste Certificate, Domicile Certificate, photograph etc. (optional) 11/21/2018

Generation of e-challan of specific Bank; STEP - 2 Generation of e-challan of specific Bank; Submission of Registration Fee through online (optional); To download e-challan for submission of Registration Fee through offline at Bank counter; To fix up the timelines for noting the submission of Registration Fee at Bank either online or offline mode; 11/21/2018

Opening of online application portal ; STEP – 3 Opening of online application portal ; Notification of subject wise vacant seats along with reservation status i.e. no. of seats vacant against specific category(SC/ST/OBC-A/OBC-B) Notification of 3% vacant seats against PwD category within each category (SC/ST/ OBC-A/ OBC-B) Submission of option for Courses/ combination of subjects for a College / University 11/21/2018

Notification of dates for 1st round counseling /reporting; STEP – 4 Generation of Course / Subject / Category wise 1st merit list for 1st round counseling /reporting; Notification of dates for 1st round counseling /reporting; Notification of date of admission against 1st round counseling /reporting; 11/21/2018

STEP – 4 Generation of Course / Subject / Category wise 2nd merit list on remaining vacant seats for 2nd round counseling /reporting; Further rounds may be processed till filling up of all seats or inviting fresh application in case of too may vacancies available in a particular Course / Subject /; 11/21/2018

ADVISORY Online admission will require a sustained effort by a dedicated team of teachers / officials in every institution; During admission season, the H.E. Deptt will set up a HELP LINE to monitor & review the admission process undertaken by all the institutions; Publication of Merit list on same dates, if possible, for convenience of students; 11/21/2018

Merit List to include details of computing credit points; Registration Fee should be minimum & multiplicity of charges should be avoided; Maintaining same data format for online application / Merit list, if possible; This is a huge administrative reform in the State’s Higher Education System & another step forward in the Govt’s e-Governance strategy. ALL THE BEST 11/21/2018