PROGRAM YEAR 2018 APPLICATION WORKSHOP March 2, 2018

Community Development Staff Director of Housing & Community Development Melissa Quijano Community Development Manager Sara Rogers CDBG/ESG Program Coordinator Angela Garcia Home Program Coordinator Monica Martinez Community Development Accountant Kayla Coberley Office Assistant Stacey Rodriguez March 2, 2018

Workshop Agenda Introduction of Community Development Staff Basic Overview of HUD Programs Application Schedule of Deadlines IMPORTANT Application Requirements Presentation Requirement March 2, 2018

Community Development Block Grant CDBG 2018 Grant: $1,549,042* CDBG Funds Eligible for Public Services: $232,356* CDBG Funds Eligible for Non-Public Services: $1,006,877* Contact: Angela Garcia 713-475-7051 * Approximate March 2, 2018

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Every eligible CDBG-funded activity MUST meet ONE of the following national objectives: Benefit low- to moderate-income persons either individually or area-wide, or activities that benefit special populations; Aid in the prevention or elimination of slums and blight; or Meet an urgent need. Meeting a National Objective [24 CFR 570.208] March 2, 2018

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Eligible Activities: Acquisition and disposition of real property; public facilities and improvements; public services; special economic development activities and micro-enterprise assistance. City of Pasadena Priority Needs Infrastructure Improvements Affordable Housing Homelessness Public Services [24 CFR 570.201 to 570.203] March 2, 2018

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Ineligible Activities: Assistance for buildings used for the general conduct of government; local government expenses; political activities; new housing construction; income payments; purchase of equipment and activities not primarily benefiting lower income Pasadena households. [24 CFR 570.207] March 2, 2018

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) LOW MOD AREA BENEFIT (LMA) An activity that benefits all residents in a particular area, where at least 51 percent of the residents are low- to moderate-income persons. Area must be primarily residential. Documentation Needed: Service area MUST be determined before CDBG assistance can be provided. City of Pasadena Target Area Map Document the Census Tract and Block Groups that your agency will serve. Typical Activities Infrastructure Projects Parks Community Centers [24 CFR 570.208(a)(1)] MARCH 2, 2018 March 2, 2018

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) LIMITED CLIENTELE (LMC) An activity that serves a limited group, where at least 51 percent of clients served are of low- to moderate- income. Income Levels Must Be Documented Presumed Benefit Abused children Homeless persons Battered spouses Elderly persons Disabled persons Illiterate adults Persons living with HIV/AIDS Migrant farm workers   CPD Income Eligibility Calculator: https://www.hudexchange.info/incomecalculator/ See CDBG handout for information regarding other National Objectives. [24 CFR 570.208(a)(2)] March 2, 2018

Applicable to all Programs Eligible Income by Family Size, Effective april 18, 2017 Income Level 1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons 0 – 30 % $15,050 $17,200 $20,420 $24,600 $28,780 $32,960 $37,140 $41,320 50% $25,050 $28,600 $32,200 $35,750 $38,650 $41,500 $44,350 $47,200 80% $40,050 $45,800 $51,500 $57,200 $61,800 $66,400 $70,950 $75,550 0% - 30% = Extremely Low Income Level (0% - 30% of Houston-Baytown-Sugar Land Median Family Income) 31% - 50% = Low Income Level (31% - 50% of Houston-Baytown-Sugar Land Median Family Income) 51% - 80% = Moderate Income Level (51% - 80% of Houston-Baytown-Sugar Land Median Family Income) March 2, 2018

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) General Record Keeping Every Subrecipient is required to establish and maintain at least three major categories of records: 1. Administrative records - apply to the overall administration of the CDBG funded program General program files – application, agreement, program policies and guidelines, correspondence, reports, etc. Personnel files, property management files. 2. Financial records - including chart of accounts, manual on accounting procedures, journals and ledgers, source documentation, procurement files, bank account records, financial reports, audit files. 3. Project/case files – detailed documentation of the activities undertaken. Record Retention: City of Pasadena requires records to be retained for 5 years, plus the current program year, or until the completion of the activity, whichever is longer. (2 CFR 200.333 as modified by 570.502 (a)(16)). March 2, 2018

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Things to consider when applying: Does my agency have the capacity to adhere to all requirements and regulations? Agency must have a comprehensive Policy and Procedures Manual for Program to be administered with CDBG funds. How will I determine client eligibility? All agencies must use the HUD Exchange CPD Income Eligibility Calculator when tabulating client income for their program. https://www.hudexchange.info/incomecalculator/ Proposals including salaries will require a daily time log of 15 minute – hour increments submitted in conjunction with Time & Attendance Sheet Form and paystubs. -See Playing by the Rules Handbook March 2, 2018

Emergency Solutions Grants ESG 2018 Grant: $142,035* Maximum Amount Allowed for Shelter/Street Outreach: $85,221* Contact: Angela Garcia 713-475-7051 24 CFR 576 * Approximate March 2, 2018

EMERGENCY SOLUTIONS GRANTS (ESG) The goal of the Emergency Solutions Grant (ESG) program is to assist individuals and families experiencing homelessness or at-risk of homelessness in obtaining and maintaining appropriate permanent housing. March 2, 2018

EMERGENCY SOLUTIONS GRANTS (ESG) ELIGIBLE CLIENTS: The ESG funds are intended to assist homeless individuals who meet HUD’s definition of Homeless, or those at-risk of homelessness, with an Area Median Income below 30%. 24 CFR 576.2 March 2, 2018

EMERGENCY SOLUTIONS GRANTS (ESG) ESG funds may be used for eligible activities intentionally and specifically focused on housing. Eligible activities must fall within the parameters of five (5) program components. Street Outreach Emergency Shelter Homelessness Prevention Rapid Re-Housing Assistance Homeless Management Information Systems (HMIS) 24 CFR 576.100 (a) March 2, 2018

EMERGENCY SOLUTIONS GRANTS (ESG) Street Outreach To provide essential services to meet the immediate needs of unsheltered homeless persons by connecting them with emergency shelter, housing and/or critical health services. 24 CFR 576.102 March 2, 2018

EMERGENCY SOLUTIONS GRANTS (ESG) Emergency Shelter To fund operations and provide essential services for homeless clients residing in emergency shelters. 24 CFR 576.102 March 2, 2018

EMERGENCY SOLUTIONS GRANTS (ESG) Homelessness Prevention To assist individuals or families through stabilization services such as short- or medium-term rental assistance and/or utility assistance, in order to regain stability in their current permanent housing or move into other permanent housing, to prevent them from becoming homeless. 24 CFR 576.103 March 2, 2018

EMERGENCY SOLUTIONS GRANTs (ESG) Rapid Re-Housing Assistance To move homeless individuals or families quickly to permanent housing through relocation and stabilization services, provide short- or medium-term rental assistance and Utility Assistance. 24 CFR 576.104 March 2, 2018

EMERGENCY SOLUTIONS GRANTs (ESG) Homeless Management Information System (HMIS) To fund subrecipients’ required participation in the HMIS collection and analysis of data on individuals and families who are homeless and at-risk of homelessness. 24 CFR 576.107 March 2, 2018

Applicable to all Programs Eligible Income by Family Size, Effective APRIL 18, 2017 Income Level 1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons 0 – 30 % $15,050 $17,200 $20,420 $24,600 $28,780 $32,960 $37,140 $41,320 50% $25,050 $28,600 $32,200 $35,750 $38,650 $41,500 $44,350 $47,200 80% $40,050 $45,800 $51,500 $57,200 $61,800 $66,400 $70,950 $75,550 0% - 30% = Extremely Low Income Level (0% - 30% of Houston-Baytown-Sugar Land Median Family Income) 31% - 50% = Low Income Level (31% - 50% of Houston-Baytown-Sugar Land Median Family Income) 51% - 80% = Moderate Income Level (51% - 80% of Houston-Baytown-Sugar Land Median Family Income) March 2, 2018

Helpful Emergency Solutions Grants (ESG) Regulations 24 CFR 576.102 Emergency shelter component 24 CFR 576.2 Definitions 24 CFR 576.201 Match requirement 24 CFR 576.401 Evaluation of program participant eligibility and needs 24 CFR 576.402 Terminating assistance 24 CFR 576.407 Other federal 24 CFR 576.403 Shelter and housing standards 24 CFR 576.500 Record keeping and reporting requirements March 2, 2018

Home Investment Partnerships (HOME) Program HOME 2018 Grant: $399,771* CHDO: $59,965* * Approximate March 2, 2018

The Intent of the HOME Program To provide decent affordable housing to low-income households throughout the City of Pasadena with: Housing Rehabilitation Homebuyer Assistance New Construction of Housing Rental Housing March 2, 2018

Demolition/Reconstruction and/or Rehabilitation; Relocation; or Eligible uses: Site acquisition; Site Improvements; Demolition/Reconstruction and/or Rehabilitation; Relocation; or Other necessary and reasonable activities related to the development of affordable housing. **All beneficiaries MUST have annual household incomes at or below 80% of the area median income, as defined by HUD. March 2, 2018

Eligible Income by Family Size Effective June 15, 2017 Notification from PDR 04/11/2017 Based on Percentage of Houston-The Woodlands-Sugar Land Median Family Income 0% - 30% = Extremely Low Income Level (0% - 30% of Houston-The Woodlands-Sugar Land Median Family Income) 31% - 50% = Low Income Level (31% - 50% of Houston-The Woodlands-Sugar Land Median Family Income) 51% - 80% = Moderate Income Level (51% - 80% of Houston-The Woodlands-Sugar Land Median Family Income) March 2, 2018 March 2, 2018

Community Housing Development Organizations (CHDO) …is a private, nonprofit, community-based service organization with qualified staff that has the capacity to develop affordable housing as the owner, developer, or sponsor for the Pasadena area. March 2, 2018

Eligible Uses of HOME Funds by CHDO’s Acquisition and/or rehabilitation of rental housing; New construction of rental housing; Acquisition and/or rehabilitation of homebuyer properties; New construction of homebuyer properties; or Direct financial assistance to purchasers of HOME-assisted housing sponsored or developed by a CHDO with HOME funds. March 2, 2018

CHDO Qualifications Legal structure and tax status; To qualify as a CHDO, a nonprofit must meet the following requirements: Legal structure and tax status; Financial management capacity and accountability to low-income community; Staff capacity to carry out HOME funded activities; Experience serving the community for at least one year; Board representation by community members (minimum 1/3 Low-Income); and Lack of for-profit or public control. March 2, 2018

APPLICATION SCHEDULE: The following schedule has been developed for review of project applications and decisions on project funding: Sunday, February 11, 2018 & Wednesday, February 14, 2018 City of Pasadena Community Development Department published Notice of Funding Availability. Friday, March 2, 2018- 10:00 A.M. and 3:00 P.M. Application Workshop: City of Pasadena, City Hall Council Chambers 1149 Ellsworth Dr., Pasadena, TX 77506. Friday, March 2, 2018 Applications made available online. Thursday, March 22, 2018 Application Deadline Applications must be received by the City Secretary’s office no later than 4:00 p.m. Monday, April 16, 2018 Presentations by applicant agencies. Tuesday, April 17, 2018 (Tentative) Board meeting for funding recommendations. Thursday, August 16, 2018 Deadline for City of Pasadena Community Development Department Action Plan submission to HUD. March 2, 2018

IMPORTANT Application Requirements Application Workshop attendance required. Late applications will NOT be accepted: Due: Thursday, March 22, 2018 by 4:00 p.m. Applications must be typed! Must submit eight originals and must be in blue ink. Applications will be made available on City of Pasadena website: http://www.ci.pasadena.tx.us/default.aspx?name=comdev.3 March 2, 2018

Present your Program (Mandatory) Community Development Advisory Board Meeting - Monday, April 17, 2018 (Tentative) Sign up for an appointment Five minutes to present & five minutes for questions. No opportunity to reschedule! Topics to consider for presentation: - What is your program or project? - Who and how many persons will benefit from this? - Why do you consider this a Community need? Please note: If the presentation day is rescheduled by the Community Development Department, presentations will not be mandatory. February 22, 2017 March 2, 2018

Contact Community Development Questions ? Contact Community Development (713) 475 – 7294 Email: Commdev@ci.pasadena.tx.us 1149 Ellsworth Dr., 5th Floor Pasadena, Texas 77506 March 2, 2018