Office of Education, NF/SG VHS – last updated 6/13/18 Completed by Trainees VA Form 10-2850D Application: OF 306 Declaration for Federal Employment: Fingerprint Form with facility’s SOI/SON numbers (save copy for PIV badge): SF-61 Appointment Affidavit (notarize in advance if possible): I-9 Employment Eligibility Verification (complete Section 1 only): ** NEW ** Random Drug Testing Acknowledgement: Online Mandatory Training for Trainees (MTT) Before Inprocessing Completed by Academic Program Distribute/collect above forms including MTT certificates. Trainee Qualifications Credentials Verification Letter (TQCVL) on program’s letterhead: - Ensure all forms and TQCVL are provided to VA Service or to VA Chief of Staff’s Office (Misty Carter) for review by Dr. Hood. Office of Education, NF/SG VHS – last updated 6/13/18

Office of Education, NF/SG VHS – last updated 6/13/18 Completed by VA Service Collect all forms including MTT certificates and TQCVL. Provide all forms to Misty Carter/Dr. Hood for review/signature if not already completed by UF Department. Individual HR appointment letters (mail-merge): Coordinate dates with VA for Police fingerprinting (if needed), PIV photos, and HR Inprocessing (reserve rooms EARLY!). 1-2 weeks before Inprocessing: Confirm that trainees are in VISTA 200 Person File. ePAS request for computer access (attach MTT certificate). Once ePAS complete, sponsor in PIV portal (use copy of Fingerprint Form for demographic info). Before Inprocessing At Inprocessing Students bring valid forms of ID (see I-9). Service brings all forms to HR inprocessing. PIV photos (if sponsored in PIV portal in advance). Provide additional VA information and Service-specific orientation After Inprocessing PIV photos (if not completed on day of inprocessing). Pick up PIV badges and assign PIN. First computer log-in procedure. CPRS class (if needed). Pharmacy card (if needed) Link PIV badge to locked entries (if needed). Inprocessing Office of Education, NF/SG VHS – last updated 6/13/18