Food Distribution Program OSPI Child Nutrition Services Pre-Order Survey Food Distribution Program OSPI Child Nutrition Services

TOPICS Introduction to New Food Distribution Staff Review of Pre-Order Process Information on new / changed / discontinued products Tips for completing the pre-order Diversions

Food Distribution Team Sarah Davis – (the “new” Kim): Manages your orders Kim Sanchez – (the “new” Sue): Orders foods from USDA / Manages Diversions Brenda Merritt – (the “new” Wally): Procurement and Supply Specialist – Conducts procurement for W code items Debbie Stevens – (the “same” Debbie): Administrative Assistant Food Distribution Supervisor: Currently Recruiting

Pilgrim’s Recall

Resources!

USDA Foods Order Process Food Distribution Review of Words! Direct Delivery (“Brown Box”): Food items that come directly from USDA W- Code items: Washington State (OSPI) has bulk USDA foods processed into end products Diversion: LEA or Co-op sends bulk USDA foods to be processed into end products DoD Fresh: Allows you to use your entitlement dollars to purchase fresh produce Pre-Order Survey: Your commitment to what items you will order for the next school year

USDA Foods order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

USDA Foods - Direct

USDA Foods - Direct

USDA Foods order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

Interest Survey

USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

Washington State (OSPI) USDA foods processed into end products W Code Items Washington State (OSPI) USDA foods processed into end products Procurement done Meets meal pattern / crediting LEA must pay Fee for processing – not paid with entitlement

USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

WA Foods Available

WA Foods Available

WA Foods Available

WA Foods Available

WA Foods Available

WA Foods Available

WA Foods Available

WA Foods Available

WA Foods Available

WA Foods Available Deli Turkey and Deli Ham W Code –> now USDA Direct Egg Patty No Turkey roast Burgers: USDA Direct: 110711 Beef Patty W Code: W141 Beef Patty w/VPP W143 100% Beef Beef Crumbles: USDA Direct: 100158 Beef Fine Grind Raw W Code: W125 Beef Crumbles, Cooked

WA Foods Available

WA Foods Available

WA Foods Available “Worst case scenario”

WA Foods Available

WA Foods Available

USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

DoD DoD Department of Defense Allows you to use entitlement $ to purchase fresh fruits and vegetables Vendors: Duck Delivery & Spokane Produce Minimum order of $100 Orders placed through FFAVORS

Pre-Order Survey Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Due March 9 Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

Pre-Order Survey

Pre-Order Survey

Pre-Order Survey

Pre-Order Survey

Pre-Order Survey Plan, Plan, Plan!

Pre-Order Survey

Analyzing current and historical data to determine future trends. Pre-Order Survey FORECASTING Analyzing current and historical data to determine future trends.

Pre-Order Survey More Planning Please!

How much do you have on hand? Pre-Order Survey How much do you have on hand?

Pre-Order Survey ICN Forecasting the Procurement of Foods

No, Seriously… You need to PLAN! Pre-Order Survey No, Seriously… You need to PLAN! Plan, Plan, Plan!

Pre-Order Survey

Pre-Order Survey Service Days September: 19 October: 22 November: 18 December: 15 January: 17 February: 15 March: 21 April: 17 May: 22 June: 14

Pre-Order Survey

Pre-Order Survey

Pre-Order Survey

Pre-Order Survey

Pre-Order Survey Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Due March 9 Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

Reminders! Add order periods to your calendar! Utilize Surplus orders to meet case minimums.

Tips! Minimize shipping charges 10 cases = $11 x 10 = $110.00 Warehouse and Shipping will be under a new contract for SY 2019

Questions? ?

Diverting for Processing USDA Foods further processing allows LEAs to contract with commercial food processors to convert raw and/or bulk USDA Foods into ready-to-use end products Must have procurement in place PRIOR to diverting product Diversion requests due same date as Pre-order Survey

Diversions

Diversions Requirement: LEAs must utilize their previous school years diverted USDA Foods inventory by June 30 of the current school year Process: Ending balances not processed and delivered by June 30 of the school year is considered Excess Inventory. LEAs who anticipate Excess Inventory must submit a corrective action plan for approval to FDP by August 30. Excess Inventory not addressed in an approved corrective action plan will be transferred to the state account on August 30.

Pre-Order Survey Questions?