How is timetabling changing in the new structure How is timetabling changing in the new structure? Getting through the next few months Cheryl Edwards Manager, Resources Scheduling Services

Agenda Resources Scheduling Team Building 2019 Timetable Topic Availabilities Roll, Creation and Maintenance Casual Tutor Payments

Resources Scheduling Services Team Manager, Resources Scheduling Services Operations Lead, College A & B Education Resources Coordinator College A Education Resources Officer(s) College B College C & D College C College D College E & F College E College F

Resources Scheduling Services Team Cheryl Edwards Manager, Resources Scheduling Services Tracy Nicholls Operations Lead, Medicine & Public Health Education Resources Officer(s) Claire Brockley Education Resources Coordinator Nursing & Health Sciences Julie Roberts Humanities, Arts & Social Sciences Education, Psychology & Social Work Leesa Mark Science & Engineering Business, Government & Law

In practice Tier 3 Tier 2 Tier 1 Peak Resources Scheduling Services College Operations Team Leader Resources Scheduling Services Manager/Operations Lead College A & B Education Resources Coordinator College A Education Resources Officer College B Education Resources Officer Tier 2 Tier 1 Peak College A Student Admin Services Assistant(s) College B Student Admin Services Assistant(s)

What's new Topic Availability Roll Maintenance/Creation of Topic Availabilities Teaching Program Curriculum Meetings Casual Tutor Payments Class Management Applies to all: Business Process Improvement

Timetable – Key Stages Publication Scheduling Data Collection Enrolments & Class Registration Open Class Management Scheduling Clash free pathway profiles Travel profiles Draft Release Timetable change requests Data Collection Resources applied Generate Classes Staff Unavailability Clash free Pathways Special Requirements Build 2019 Database Availability roll preparation Availability Roll Import Availability data

The next 6 months Mar Apr May June July August Training & Prepare data for 2019 Topic Availability roll Roll, tidy tuitions patterns and creation Build 2019 Database and prepare data Importing Topic Availabilities to S+ Data Collection Clash Free Pathway Checks Staff Unavailability Semester 2 Class Management Process CAT payment variations and assign payments Request and process timetable 2018 changes

Topic Availabilities Business Processes Preparing for the Topic Availability Roll Topic Availability Roll - 31 May 2018 Teaching Program updates (transfer OU) Tuition Pattern Maintenance: within approved contact hours requires approval where contact hours changing Create new availability for new Topic

Casual Tutor Payments – what we know Continue to support current processes Heavy manual data entry (schedules) Topics imported once a year (October) FlindersPro permissions Functionality in SPlus not being used Activate iCal Outlook Timetable Viewer Relationship between Activity type/payment code Budget Planning and Reporting Integration between – Business Improvement

Casual Tutor Payments Establish where to set the Service Level Agreement