Data Pipeline Town Hall April 21st, 2016 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us
Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2
Important Reminder Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of email, names, adding phone numbers. Thank you 3
Importance of Data Privacy 11/21/2018 Importance of Data Privacy Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII). Name, address, personal identifier Other indirect identifiers (e.g., date or place of birth) Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4
How to Share Data Check local policies for restrictions Use secure-file transfer protocols Call CDE with questions about how to transmit PII securely Do not send PII over e-mail or fax Do not use PII in trainings Do not share PII with unauthorized individuals Do not share passwords For more information http://www.cde.state.co.us/dataprivacyandsecurity 5
Today’s Agenda Open Collections in Data Pipeline Discipline READ Collection School Discipline and Attendance (SDA) Student End of Year Identity Management SDI Analysis Directory Student Biographical Data CDE Data Collections Regional Tour Data Pipeline Users Group
Introductions 7
Open Collections in Data Pipeline 8
Open Data Pipeline Collections Year Round Directory 4 Day School Week School Code Changes RITS EDIS Periodic 9
Open Data Pipeline Collections 11/21/2018 Open Data Pipeline Collections Snapshots Student End of Year (Soft Open) Teacher Student Data Link READ Special Education Discipline Coming Soon 10
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 11
(Students with Disabilities Uploaded by Districts) Discipline (Students with Disabilities Uploaded by Districts) 12
DISCIPLINE (students with disabilities) Defects/Tips/Hints Errors Be sure to go by the information in the email you receive. Currently errors are not showing on the status dashboard under Discipline. They are reflected under batch maintenance, validation report, pipeline and Cognos reports. If you are receiving errors and there is no data next to the errors this means the system is reading blank rows. We suggest you delete several rows after your last row of data and then re-upload the file. 13
DISCIPLINE (students with disabilities) IdM Conflict There is currently a known conflict for respondents who have the SPI role. Development is working on a resolution. 14
DISCIPLINE (students with disabilities) Exempt CDE is currently testing the mechanism for districts to report in the data pipeline that they don’t have discipline events for students with disabilities at their LEA. More information to follow shortly Please hold off letting CDE know if your district falls into this category as the status will be reflected in the District Activity Report the Administrative Units access. Thank you 15
DISCIPLINE (students with disabilities) Timeline April 11, 2016 - DISTRICT RESPONSIBILITY Discipline Interchange file may be uploaded to the Data Pipeline. May 2, 2016 - ADMINISTRATIVE UNIT RESPONSIBILITY Special Education Discipline Data Collection Snapshot Available. MAY 9, 2016 - INTERCHANGE FILES MUST BE UPLOADED Discipline, Student, IEP 16
DISCIPLINE (students with disabilities) Wearing Many Hats! 17
DISCIPLINE (students with disabilities) Streamlining/Importance of Data Be sure all discipline data has been accurately reported Reporting this information is IMPORTANT – what you do is IMPORTANT! Data leads to new programs changes to processes Went from 2 files to 1 18
DISCIPLINE (students with disabilities) CHALLENGE Do you know of any positive programs, changes, etc. that have come about due to data analysis at your LEA? Let me know! Previous data notes of year to year changes has unearthed a number of programs around discipline which have directly impacted positive changes to behaviors. 19
DISCIPLINE (students with disabilities) Technical Assistance Gleason_k@cde.state.co.us; Heitman_l@cde.state.co.us; Remember to include the Administrative Unit and District Number, Collection, and Subject. If you are getting a specific error or have an issue with a particular report provide the business rule or report name. Email datapipeline.support@cde.state.co.us with technical issues and copy the team. Just a phone call away Kristi 303-866-4620 20
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 21
READ Collection 22
11/21/2018 READ Updates The Student Extract of 4-12th Graders with a Significant Reading Deficiency in the Prior Year report is working! Run this report to identify your 4-6th grade cohort students for the 2016 collection Grade level is now included Student School Association File must be updated prior to running report 2 READ - Whitney Westgaard - westgaard_w@cde.state.co.us
11/21/2018 READ Updates RD216 has been changed to a warning instead of an error (click here to view the 2015-16 Business Rules) Students who have a READ Status of ‘2’ (SRD) should also have at least one READ Plan Support field (full-day kinder, summer school, tutoring, other) coded with ‘1’ (yes) Students who are newly identified with an SRD in the spring and have not yet received intervention services will be coded with ‘0’ (no) for all READ Plan Support fields 2 READ - Whitney Westgaard - westgaard_w@cde.state.co.us
11/21/2018 READ Resources READ resources can be found at: http://www.cde.state.co.us/coloradoliteracy/readdatapipeline Data collection timeline Data Elements File layout (no change) Business Rules (updated 4/12/16) RD216 is now a Warning and not an Error Webinar trainings (recorded webinar from 3/31) Additional resources – Frequently Asked Questions and Assessment Cut Scores 2 READ - Whitney Westgaard - westgaard_w@cde.state.co.us
Questions? THANK YOU! Contact Whitney Westgaard 11/21/2018 Questions? Contact Whitney Westgaard Email: Westgaard_W@cde.state.co.us Phone: 303-866-6421 THANK YOU! 26
School Discipline and Attendance 27
Upcoming Trainings Dates & Times: 11/21/2018 Upcoming Trainings Dates & Times: Thursday, April 28th from 3 to 4 pm Wednesday, May 4th from 12 to 1 pm Monday, May 9th from 2 to 3 pm Tuesday, May 17th from 11 to 12 (noon) URL Link: http://enetlearning.adobeconnect.com/data_services/ Phone: 1-866-764-6750 All Trainings will be identical No registration is needed 28 School Discipline and Attendance — Annette Severson— severson_a@cde.state.co.us
Timeline Monday, May 9th – Collection Opens Friday, June 10th – Upload at least 1 file and update ‘No Reportable Incidents’ tab Thursday, June 16th – All applicable files uploaded Thursday, June 23rd – All applicable files are error free Thursday, June 30th – All files are finalized Bold – required Italicized – goals 29 School Discipline and Attendance — Annette Severson— severson_a@cde.state.co.us
General Resources File Layouts – please select 2015-16 documentation Business Rules Templates – blank excel files with correct headings Trainings – 15-16 training power point will be posted early next week prior year training power point slides is posted for review if needed Available at: http://www.cde.state.co.us/datapipeline/schooldisciplineattendance 30 School Discipline and Attendance — Annette Severson— severson_a@cde.state.co.us
Additional Resources 2015-16 Summary of Updates 11/21/2018 Additional Resources 2015-16 Summary of Updates 2015-16 Training Dates and Timeline Calculating Attendance in Online Schools SDA Frequently Asked Questions SDA Process Documentation Behavior Statutes and Clarifications (previously discussed) Guidance for Determining Most Serious Available at: http://www.cde.state.co.us/datapipeline/schooldisciplineattendance 31 School Discipline and Attendance — Annette Severson— severson_a@cde.state.co.us
Questions? Contact Annette Severson at severson_a@cde.state.co.us for assistance Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 32 School Discipline and Attendance — Annette Severson— severson_a@cde.state.co.us
Student End of Year 33
11/21/2018 2015-16 End of Year Schedule Full timeline now available: http://www.cde.state.co.us/datapipeline/snap_eoy Business Rules documentation will continue to be clarified and updated as we approach the hard open. Interchange files are the same as you’ve updated all year, the business rule changes help provide clarification to the process If you are new and would appreciate a more detailed walkthrough of the EOY process, please contact Duncan to schedule an introductory training. anderson_d@cde.state.co.us — (303)-866-6970 Student End of Year — Duncan Anderson — anderson_d@cde.state.co.us 34 Student End of Year — Duncan Anderson — anderson_d@cde.state.co.us
11/21/2018 2015-16 End of Year Changes New language in the 2015-16 reports concerning GED to HSED name change HSED stands for High School Equivalency Diploma To give students more options to attain a high school equivalency diploma, CDE has approved the use of three vendors – GED, HiSET and TASC These tests are only slowly being rolled out across the state, but End of Year reports now refer to HSED instead of only the GED. Please let me know if you continue to see any reference to GED in reports as you proceed with the collect as many changes have already been made. Student End of Year — Duncan Anderson — anderson_d@cde.state.co.us 35 Student End of Year — Duncan Anderson — anderson_d@cde.state.co.us
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 36
Identity Management 37
Identity Management Upgrade CDE is extending the final cut over date to two weeks beyond the implementation and testing of the issue in red below Issue discovered with District – AU LAM’s ability to assign roles across both organization in delegated administration application LEA’s can continue to use both the legacy system through that date Date will be made public through direct email to UM’s / LAM’s and DP Town Hall. All users and roles continue to be migrated from 10g to 11g Questions and Answer sessions continuing through April Will continue on Tuesday’s from 9-10 am We will be sending out a reminder email out Monday’s Don’t wait for the meeting, report any issues right away 38
Identity Management Upgrade Meeting Information: The URL: https://cdeinfotech.adobeconnect.com/lam/ Conference Bridge 1-866-764-6750 CDE is still working on the global application roles report CDE still plans to create a separate user report to allow LAM’s to sort and or use the report for multiple purposes Questions or concerns about the rollout? 39
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 40
A Brief Analysis of 2014-15 Student Discipline Incidents Juliana Rosa Research and Evaluation Specialist April 2016
11/21/2018 Agenda Briefly discuss the 2014-15 Safety and Discipline Data Analysis and Report School Discipline Incidents Actions Taken for All Incidents Trends Disproportionate Actions Depicted by Gender, Race, and Ethnicity Full report can be found: https://www.cde.state.co.us/cdereval/rvstudentdisciplineincidents -Show report if time allows… 42
2014-15 State Total Incidents 11/21/2018 2014-15 State Total Incidents Note: This is one of the main analyses conducted and shows the type of incidents students most commonly get in trouble for. In this case, you can see that most incidents involve disobedient/defiant or repeated interference, detrimental behavior, and other code of conduct violations Additional Information available in report: Comparison of Total Disciplined Incidents in 2013-14 and 2014-15 Other Code of Conduct Violations Divided by school level 43
2014-15 State Total Disciplinary Actions Taken 11/21/2018 2014-15 State Total Disciplinary Actions Taken Note: This is another one of the main analyses conducted and shows the type of actions taken for disciplinary incidents. In this case, you can see that most incidents lead to either out-of-school or in-school suspension. Expulsions are the least common form of actions taken. Additional Information available in report: Comparison of Total Disciplinary Actions Taken in 2013-14 and 2014-15 Suspensions by Type of Incident Expulsion by Type of Incident Referrals to Law Enforcement by Type of Incident Focus on Referrals to Law Enforcement Other Action Taken by Type of Incident Divided by School level 44
2014-15 Incidents by School Level 11/21/2018 2014-15 Incidents by School Level Note: The data also allows us to look at incidents and actions taken by school levels. This figure shows that the discipline incidents are actions taken are pretty equal across school levels with senior high school incidents being the highest. Additional Information available in report: Elementary School State Total Discipline Incidents Elementary School State Total Actions Taken Middle School State Total Discipline Incidents Middle School State Total Actions Taken High School State Total Discipline Incidents High School State Total Actions Taken 45
10 year Trend of Incidents Resulting in Suspensions 11/21/2018 10 year Trend of Incidents Resulting in Suspensions Note: The report also focuses on trends in expulsions and suspensions. This figure shows total suspension incidents since 2005-06. This includes in-school, out-of-school, and classroom suspensions. We can see a gradual decrease over there years and a slight increase in 2014-15 46
10 year Trend of Incidents Resulting in Expulsions 11/21/2018 10 year Trend of Incidents Resulting in Expulsions Note: Here is the figure for expulsions. We can see a gradual decrease over there years- the largest decrease being from 2011-12 to 2012-13 47
Disproportionate Actions Depicted by Race and Ethnicity- Trend Line 11/21/2018 Disproportionate Actions Depicted by Race and Ethnicity- Trend Line Note: The analyses also focuses on discipline trends based on race, ethnicity and gender. We are hoping to expand that at some point to other categories like ELL students etc. This figure just focuses on race and ethnicity and discipline incidents since 2009-10. The last point in the figure is the current year. Here were can see the gap between Black students and for example Asians student. 14.1% of all Black students statewide were disciplined in 2014-15 compared to 2.6% of all Asian students. Although Black and Hispanic students continue to be disproportionately disciplined, the gap has been slowly narrowing from 2011-12 to 2013-14. A notable increase in the percentage of American Indian or Alaska Native students disciplined occurred in 2014-15. Additional Information available in report: Discipline by Gender Discipline by Gender for each race/ethnicity Between Race comparison of 2013-14 and 2014-15 data Within Race comparison of 2013-14 and 2014-15 data 48
Directory 49
Directory 4 Day School Week 4 Day School Week Application REQUIRED Application must be submitted each year! School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades 1-12. To be considered for the of 2016-2017 school year, please complete the application via Data Pipeline by Friday, May 13, 2016. Application guide available at: http://www.cde.state.co.us/datapipeline/yr_directory 50
4 Day School Week Common issues with the submission: “When was the first year of the four-day week?” If you do not know contact me and I can check what was put into the directory in the past. “Please list specific reasons for making application this year.” List why your district is on 4 day school week – some districts had forgot to put in a reason. 51
4 Day School Week - Submitted 0050 BENNETT 29J 0170 DEER TRAIL 26J 0250 SPRINGFIELD RE-4 0290 LAS ANIMAS RE-1 0310 MC CLAVE RE-2 0500 SALIDA R-32 0520 CHEYENNE COUNTY RE-5 0560 SANFORD 6J 0640 CENTENNIAL R-1 0860 CUSTER COUNTY SCHOOL DISTRICT C-1 0880 DENVER COUNTY 1 0890 DOLORES COUNTY RE NO.2 0940 BIG SANDY 100J 0950 ELBERT 200 0960 AGATE 300 0970 CALHAN RJ-1 1060 PEYTON 23 JT 1070 HANOVER 28 1120 EDISON 54 JT 1130 MIAMI/YODER 60 JT 1195 GARFIELD RE-2 1220 GARFIELD 16 1330 GILPIN COUNTY RE-1 1340 WEST GRAND 1-JT 1350 EAST GRAND 2 1380 HINSDALE COUNTY RE 1 1390 HUERFANO RE-1 1460 HI-PLAINS R-23 1500 BURLINGTON RE-6J 1600 HOEHNE REORGANIZED 3 1750 BRANSON REORGANIZED 82 1760 KIM REORGANIZED 88 1780 GENOA-HUGO C113 1790 LIMON RE-4J 1810 KARVAL RE-23 1850 FRENCHMAN RE-3 1870 PLATEAU RE-5 1990 PLATEAU VALLEY 50 2000 MESA COUNTY VALLEY 51 2010 CREEDE SCHOOL DISTRICT 2505 WELDON VALLEY RE-20(J) 2535 MANZANOLA 3J 2560 CHERAW 31 2610 PARK COUNTY RE-2 2660 LAMAR RE-2 2670 HOLLY RE-3 2680 WILEY RE-13 JT 2700 PUEBLO COUNTY 70 2710 MEEKER RE1 2730 DEL NORTE C-7 2740 MONTE VISTA C-8 2790 MOUNTAIN VALLEY RE 1 2800 MOFFAT 2 2865 REVERE SCHOOL DISTRICT 3010 CRIPPLE CREEK-VICTOR RE-1 3050 OTIS R-3 3060 LONE STAR 101 3070 WOODLIN R-104 3120 GREELEY 6 3146 BRIGGSDALE RE-10 3148 PAWNEE RE-12 9030 MOUNTAIN BOCES 52
Directory School Code Changes If your school district has a - New School Code Request Name Change Grade Change Closing a School School Code Changes are due June 30th 2016! CDE has a cross unit review team that looks at all school code changes. Forms can be found at: http://www.cde.state.co.us/datapipeline/yr_directory 53
Directory If you have questions contact Dennis St. Hilaire at 303-866-6840 or email at st.hilaire_d@cde.state.co.us Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 54
Student Biographical Data 55
Future SBD Dates SBD for CMAS (includes PARCC) SBD for ACT SBD for DLM Tuesday, May 31st, 2016 to Thursday, June 9th, 2016 SBD for ACT Monday, June 13th, 2016 to Monday, June 20th, 2016 SBD for DLM Monday, June 20th, 2016 to Monday, June 27th, 2016 SBD for PSAT To be determined
Assessment Unit ‘Trainings’ Website 11/21/2018 Assessment Unit ‘Trainings’ Website https://www.cde.state.co.us/assessment/trainings Link for the Assessment Unit Data Pipeline Manual for SBD is under the ‘Data Trainings’ tab. CDE’s Data Pipeline system is used for SBD reviews. General information about the SBD collections can be found using the navigation menu on the main data pipeline webpage. The link to the main data pipeline webpage is provided at the top of this slide. Links for Assessment collection websites are under the Periodic Collections on the left side of the main page. Pages 5 of SBD Manual 57
Assessment Unit Data Pipeline Manual for SBD Link to the Assessment Unit Data Pipeline Manual for SBD https://www.cde.state.co.us/assessment/2016sbdmanual SBD webinar trainings in May Thursday, May 5th, 3:00-4:00 Tuesday, May 10th, 11:00-12:00 Connect at: http://enetlearning.adobeconnect.com/data_services/ Phone number: 1-866-764-6750 58
Contact Information Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey carey_j@cde.state.co.us or Melissa Mincic mincic_m@cde.state.co.us You can also call the general phone number for the Assessment Unit at 303-866-6929 and Margo will direct you to the person who can best answer your question.
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 60
CDE Data Collections Statewide Tour 61
Statewide Tour Upcoming locations Email was sent out last week Wednesday, April 27, Jefferson County (Golden) Monday, May 2, Douglas County Wednesday, May 4, Colorado Springs Monday, May 9, Ft. Morgan Email was sent out last week 62
Statewide Tour Trainings will be two sessions Morning 9:00 – 12:00 Geared towards people new to data collections or who would like a refresher Introduction and Overview of system Why CDE collects the data Lunch on your own Afternoon 1:00 – 4:00 More advanced material covered plus additional information including: Data Privacy Common concerns 63
Statewide Tour Who should attend? People who work with RITS or EDIS Respondents who work with Data Pipeline collections Administrative Units and District data managers 64
Statewide Tour Please let us know if there is anything specific you would like to see at a training. Please register via email to Genevieve Hale(hale_g@cde.state.co.us) or Kevin Smith(smith_k@cde.state.co.us) Indicate if attending morning, afternoon or both Include full name, email, and phone number in case of cancellation Any specific questions or material you would like to see 65
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 66
Data Pipeline Users Group 67
Data Pipeline Users Group Discussion items Individual Career and Academic Plan (ICAP) Graduation Guidelines Collecting military family designation 68
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 69
Thursday, April 28th, 2016 9 a.m.-10 a.m. Thanks for joining us today! Next Town Hall: Thursday, April 28th, 2016 9 a.m.-10 a.m. 70