StudentInformation Updates for End of Year Debbie Barbee, Business Analyst The Management Council

Agenda Welcome Suite items Ad hoc reports updates New features in production Transcript info / EMIS updates What’s coming up? Grad Points Updates

What’s happening in the suite StudentInformation / Suite Videos

What’s happening in the suite StudentInformation / Suite Videos Also available on YouTube Examples: Student Verification (UNCLEMIS) in SI: https://youtu.be/2AET_A4ZJr4 Create From Existing in SpS: https://youtu.be/kXIn-yogV7U

Ad Hoc Report Updates

Ad hoc reporting updates Updated version of the ad hoc engine released in 17.3.1 Multi select option on filters page

Ad hoc reporting updates Updated version of the ad hoc engine in 17.3.1 Slightly different colors/animations - New play button from report list

Ad hoc reporting moving forward Working with the Ad Hoc committee and SIAC to improve the Ad Hoc experience Updates: Easier filtering options on the report submission page Collapsing the sections by default on the Analytics Hub (next slide) Differentiating between reports and data detail files in the Analytics Hub and standard naming/descriptions Focus this year is on a better experience and leveraging the tool

Ad hoc reporting moving forward

17.3.1 Updates

17.3.1 SIS Highlights Type ahead on Course Maintenance fixed Note: Working on adding this to all Course fields in the system for the summer release (35 pages) Multiple Graduation Points updates HB410 Attendance calc updates EMIS updates

Transcript Updates OhioMeansJobs Readiness Seal Transcript Update instructions available in Community Forum Available under Documentation > General Documentation > Report Card & Transcript Formatter Check with your ITC if you need to have your transcripts updated with the OhioMeansJobs Readiness Seal

Ohio Means Jobs Grad Points Optional Graduation Requirements were updated to indicate if a student earned the OhioMeansJobs readiness seal.

17.3.1 EMIS Updates ATTUPEMIS Updated to run both HB410 calculation & EMIS attendance for the district on demand Attendance will be more accurate when submitting EMIS data Faster turn-around on HB410 threshold data

17.3.1 EMIS Updates Updates made to accommodate students attending multiple buildings at the same time Current calculation doesn’t handle them properly No way to know how much time a student spends in each building Results in too much time calculated for the student

17.3.1 EMIS Updates Script in 17.3.1 release initially populates table for any student enrolled in two or more buildings in the same district Records added initially with 50% in each building Manual adjustments may be made to correct the FTE for each building When student withdraws from a building, withdrawal date added to Percentage record Attendance calculated for the percent of time spent in each building

17.3.1 EMIS Updates New page developed to specify Calendar percentages for students

17.3.1 EMIS Updates New Industry Credentials Added to Assessment Maintenance Added to Graduation Points Additional updates for Credentials that apply to more than one area Final Codes added in 17.3.2 release

17.3.1 EMIS Updates New Links added between School Absences and Absence Intervention Plan page

17.3.1 EMIS Updates CTRMEMIS Updates EMIS Change #60939 – Student Course – Only report High School Credit Earned (GN150) on last record CTRMEMIS Updated – when student drops a course section, then returns to same course section, Credit will be reported in the most recent assignment record if credit is earned All other records for the course section will contain zero credits

17.3.1 EMIS Updates Industry Credential Updates Must now report Score value of P (Pass) or N (Not Pass) instead of ‘***’ for passing All prior records (FY14 & Forward) updated to ‘P’ because we only recorded credentials earned previously GW Record in FA Transfer now reports ‘P’ or ‘N’ score

17.3.1 EMIS Updates PS ELA Assessment Import Update Import to handle Score ‘NE’ ‘NE’ score imported with same values as ‘N’ score Score = ‘***’ Score Not Reported = ‘S’

17.3.1 EMIS Updates FY18 OELPA Assessment Import updated for new Score ‘E’ (Exempted) Score value of ‘E’ requires a Score Not Reported reason to be reported on the following subject records: Listening Scale Score Overall Score Comprehension Scale Score Reading Scale Score Speaking Scale Score Writing Scale Score

17.3.1 EMIS Updates EMIS Change #63305 – Removal of Medical waiver Score Not Reported reason ‘M’ Removed from all assessment maintenance page dropdowns except ACT & SAT Will be removed in a future release Will add verification error messages for any records with the ‘M’

17.3.1 EMIS Updates EMIS Change #52559 – OELPA Exemption from taking one or more assessment areas Added ‘Score Not Reported’ reason ‘L’ for OELPA assessments L – Student has a disability condition for which no vendor accommodation exists

EMIS Updates in 17.3.2

Seal of Biliteracy Updates New field on FN Graduate Tab Select all languages that apply Languages will be reported in period G as program codes (program codes not currently available)

Seal of Biliteracy Seal Information on Transcripts Printing specific text is required by law Printing the actual Seal jpeg is optional

Transcript Updates Transcript Requirements for the Seal State law requires the Ohio Seal of Biliteracy to be conferred only at the time of graduation Once seniors have qualified for the award, they may wish to indicate on college applications or to future employers that they’ve qualified for the award Students who have already graduated cannot initiate the process to earn the seal State law requires the following notation of a student’s attainment to be printed on the transcript: <Student Name> is awarded the Ohio Seal of Biliteracy for demonstrating high levels of proficiency in English and <foreign language(s)>”

Transcript Updates Seal of Biliteracy Award conferred on graduating high school seniors who can demonstrate a high level of proficiency in English and at least one world (foreign) language, which includes modern languages, classical languages, American Sign Language and native American Language Transcripts will be updated in the 17.3.2

Transcript Updates What updates are needed? Get the list of all languages the award can be earned for Select all languages applicable for seniors who have earned this credential Update transcript formats to print the text for students who have earned the award and all the languages they’ve earned it for Check out the Ohio Seal of Biliteracy information on ODE’s website

17.3.2 Updates CTRMEMIS Verification updated to exclude courses that are not being reported to EMIS

17.3.2 Updates Add Start & Stop Date overrides to Course section Overrides are being added to allow you to specify a different start and/or stop date for those courses, such as CTE where it is important for funding that students be enrolled in the class on the actual first day of the class and not necessarily the first day of the course term

17.3.2 Updates Remove validation from Community school sponsor IRN field The community school Sponsor IRN field was updated to remove any validation. We don’t get a file with the IRN’s so we have no way to validate them. Enter the IRN’s and then if any are invalid, the data collector will catch them.

17.3.2 Updates Corrected time out issues for: Discemis Majoremis (Issue not occurring at all districts)

17.3.2 Updates Corrected defect #13358 - Error received when removing FS record and when trying to remove any admission history, unable to delete records

Outstanding EMIS Updates

Outstanding Updates General EMIS Updates Complete the Assessment Verify processes Correct time out issues with Discemis Correct time out issues with Majoremis Remove validation on Community School Sponsor IRN EMIS Change #52035 – ESSA changes around LEP and how long they can count – eliminate the LEP Reclass Date

Outstanding Updates The following updates are pending more info from ODE #60226 – New Program Codes for period G reporting for new Graduation Pathways #52377 – Seal of Biliteracy Program Codes for period G #62074 – Military Transfer Students – Updates needed for EOC requirements for kids that transfer in from out of state or home schooling who are military family kids #61265 – New E1 Program of Concentration Technical Assessment Code

What’s Coming Up?

Planned 18.0/18.x SIS Items Medication scheduling Address History log EZQuery changes SQL 2016 / Windows 2016 support JAMS upgrade Ad hoc updates SIAC items Notifications

18.0 Medication Scheduling

18.0 Medication Scheduling

18.0 Medication Scheduling

18.0 Medication Scheduling

Address History change log Implementing a process to capture when a student’s address has changed Will provide a way to view the past address history

EZQuery Updates SIS Student Search Adding missing fields for example: Hispanic/Latino field CTE Program Area / Program of Concentration Removing fields no longer needed for example: Count Week Attendance fields Acceleration fields on the FN record Reorganizing some tabs to make it easier to find fields

EZQuery Updates SIS Student Search Updating the contacts tab with more information – not just primary Adding a method to save the users parameter sets: Similar concept to the existing ‘R’ reports in the system

EZQuery Updates Shared Student screen Working on adding missing fields to the Shared Student screen as well

Reminders

New FT Truancy & Attendance Records Report FT – Truancy & Attendance Records Transfer option on the ‘S’ Collection Transfer menu New Ad Hoc report coming soon for listing of the records included in the FT Transfer file

End of Course Assessments Make sure End of Course assessment records are added for students who were not tested If ‘Score Not Reported’ requires points to be reported: Enter points in Score field Also enter points earned in Performance Level (Grad points looks at PL and not Score for points)

Attupemis Make sure to run ATTUPEMIS in Update mode before each EMIS submission Ensures most recent attendance is submitted Ensures most recent FT Truancy records are submitted

2018 Graduation Points

Grad Points – Industry Credentials Updates for Fiscal Years 2017 and 2018 17.3.0 & 17.3.1 Additional FY17 and FY18 Industry Credentials have been update in StudentInformation. Some credentials count in multiple areas so when displaying on grad points, you may see an assessment appear multiple times. Grad Point Summary page – Industry Credentials will now display the update credentials and associated earned points

2018 Graduation Points Graduation Points 2018 Optional Pathways SAT Scores Industry Credentials EOC Assessments 17.3.0 RELEASE contains Enhancements & Defect in the following areas 17.3.0 released on 2/19/18 1. Our first area is Graduation Points [STUDENTS GRADUATING IN SCHOOL YEAR 2018 WILL HAVE THE FOLLOWING UPDATES AVAILABLE TO THEM] a. 2 Optional Pathways have been added to the Grad Point Summary SAT Scores - UPDATES FOR TEST DATES DURING 2016 Industry Credentials are also updated for FY2017 and 2018 2. Transgender Requirements for graduates of 2018 3. StudentInformation Reports 4. The release also included - BlackDuck changes

Grad Points – 2018 Optional Pathways Option #1 – Graduation Option Student must meet curriculum requirements Take all 7 EOC Assessments Retake EOC Assessments with a score of “1” or “2” in any Math or English Language Arts And 2 of the following 9 options… 17.3.0 - ODE a recent budget bill authorized two additional options are available to students who will be graduates of 2018 These options provide an opportunity for those students who not not otherwise meet one of the three existing pathways - and will allow them to graduate and earn a diploma.  The first pathway…. Option #1 – Graduation Option Student must meet curriculum requirements Take all 7 EOC Assessments Retake EOC Assessments with a score of “1” or “2” in any Math or English Language Arts And 2 of the following 9 options…

Grad Points – Graduation Requirements Option #1 17.3.0 - The option is available on the Grad Points Student Exemptions / Requirements page 2 new sections have been added that identify the 2 new pathways

Grad Points – Graduation Requirements Option #1 17.3.0 - Users can go into the page Select what requirements have been met by the student [update] This is not calculated automatically within StudentInformation School districts will need to track the following requirements for students graduating on this additional pathway

Grad Points – 2018 Optional Pathways Option #2 – Career-Technical Option Student must meet curriculum requirements Take all 7 EOC Assessments Finish a career-technical program At least 4 courses in a single career pathway And one of the following 3 options … 17.3.0 - ODE a recent budget bill authorized - two additional options only for students in the class of 2018 who entered 9th grade Fiscal Year 2015. These options provide an opportunity for those students who do not otherwise meet one of the three existing pathways to graduation to earn a diploma.  The first pathway….

Grad Points – Career-Tech Requirements #2 17.3.0 - One of three requirements– Career-Technical Option Earn a total score of proficient on career-tech exams Earn an industry-recognized credential /or equal to 12 points Complete a workplace experience totaling 250 hours /positive evaluation

Grad Points - 2018 Optional Pathways 17.3.0 - On the Grad Point Summary page we have added a new tab LABELED “2018 OPTIONAL PATHWAYS Make sure you update Grad Point information for the student in context

Grad Point – 2018 Optional Pathways 17.3.0

Grad Points – 2018 Optional Pathways 17.3.0 -The “View” link takes the user to a details page which identifies which options have been completed for the student in context The student will still need to complete the required curriculum and all 7 EOC Assessments

Grad Points - Total Credits Go to Grad Point Summary page – Credit Requirements Select …. More Added Total Credits Earned

Grad Points – College Admission Tests SAT – Include 2016 remediation free scores and forward 17.3.0 The SAT scores can be view in StudentInformation on the following page. Test Scores taken before 3/1/2016 are listed in ‘red’ box Test Scores taken on/after 3/1/2016 are listed in ‘blue’ box

Grad Points – College Admission Tests Test Scores Before 3/1/2016 On/after 3/1/2016 Grad Point pages listing all SAT Test Scores Go to Grad Points Summary page – select College Admission options SAT TEST SCORES 1. Testing areas prior to 3/1/2016 a. Math b. Reading c. Writing 2. Testing areas on/after 3/1/2016 b. Reading and Writing Status either “Complete” or “Not All Areas Met”

Questions? Have a great summer!