What will the Workforce Innovation and Opportunity Act (WIOA) mean for Oregon Community Colleges? 11/21/2018

What does WIOA have to do with Oregon Community Colleges? Significant impact on Adult Basic Skills programs Focus on Career Pathways to serve education and workforce participants and employers. Career Pathways as defined in WIOA are not precisely aligned with current Career Pathways in OR. Changes in requirements for Eligible Training Providers, including significantly increased reporting responsibilities Impact on ABS programs include increased focus on contextualized, integrated (like I-BEST) education options – students participating in BOTH ABS and post-secondary credit Career Pathways; new requirement to coordinate intake and exit process with WIOA partners; new reporting requirements; earning a GED alone does not “count” in WIOA, student must also be employed by the 2nd quarter after program exit OR be in a program leading to a post-secondary credential within one year. 11/21/2018

What Does WIOA have to do with Oregon Community Colleges? Increased expectations of required One-Stop partners, including Adult Basic Skills and Carl Perkins/CTE. Significant changes in WorkSource Oregon services used by community college students and employers. Shared planning and performance accountability across all four core program providers, including Title II ABS. 11/21/2018

General Overview of WIOA WIOA Timeline WIOA Core Program Partners WIOA Required One-Stop Partners Overarching Changes in WIOA Shared Planning Shared Performance Measures 11/21/2018

WIOA Timeline 7/22/14 Spring, 2015 April, 2015 WIOA Signed by President Department of Labor and Department of Education initiate conversations with States/seek feedback for guidance 7/22/14 Proposed Regulations Due January, 2015 Per DOL, delayed until “Spring, 2015”. Federal Partners (DOL, HHS and DOE) are developing separately, but will coordinate Comment period will follow Spring, 2015 Title II Transition Plan Due Transition plan will identify how Title II programs are preparing to meet new WIOA requirements April, 2015 11/21/2018

WIOA Timeline Winter 2015 to ? 7/1/15 Fall, 2015 Governor’s policy decisions on WIOA state options. Per Governor direction to OWIB in January, 2015, Oregon will have Combined State Plan. Winter 2015 to ? WIOA Begins Unclear what “begins” will mean at program level 7/1/15 Per Dept. of Education OCTAE (Fall, 2014) , expect template for State Plan around September/October 2015. Fall, 2015 11/21/2018

WIOA Timeline 7/22/15 Final Regulations from DOL, ED and HHS 1/22/16 DOL and ED Develop Reporting Template New Eligible Training Provider Provisions Implemented 7/22/15 Final Regulations from DOL, ED and HHS 1/22/16 Unified or Combined State Plan Due Performance Levels for new indicators negotiated as part of approval of State Plans. 3/3/2016 11/21/2018

WIOA Timeline Unknown 7/1/16 Procurement for Title II – Adult Education and Literacy Providers Spring 2016? Unknown New Performance Indicators Take Effect One-Stop Infrastructure Cost Sharing Takes Effect 7/1/16 To what extent will WIOA State Planning Process and Local Planning Process be Consecutive or Concurrent? When will Local Plans be due to State? 11/21/2018

WIOA Core Program Partners WIOA Title I.B: Adult, Dislocated Worker, and Youth WIOA Title II: Adult Education and Literacy, (Serving adults with basic skill needs and English Language Learners.) WIOA Title III: Wagner-Peyser (Oregon Employment Department) WIOA Title IV: Vocational Rehabilitation 11/21/2018

WIOA Required One-Stop Partners Participating in the Operation of a One-Stop Delivery System Core Programs: WIOA Adult, DW, Youth; Wagner-Peyser; Adult Education & Literacy; Vocational Rehabilitation Carl Perkins – Career & Technical Education Title V – Older Americans Act Job Corp Native American Programs Migrant Seasonal Farmworkers Veterans YouthBuild Trade Act Community Action Housing and Urban Development TANF (Unless Governor Says No) Other programs may be added 11/21/2018

Overarching Changes in WIOA Program Silos are Diminished All Core Programs funded under WIOA share planning at the state and local levels. All Core Programs funded under WIOA primarily share the same Performance Indicators and Reporting Requirements All Core Programs funded under WIOA share some infrastructure costs for the One-Stop System. (If disputed locally, Maximum 1.5% of overall allocation for Title II Adult Basic Skills, could be much lower) Workforce programs under WIA focused on Job outcomes; WIOA is focused on Jobs and Credentials as outcomes. 11/21/2018

Overarching Changes in WIOA Jobs to Careers Targets good jobs with growth potential Focus on Career Pathways as an important vehicle to move individuals from a starting job to a sustainable wage job. Career Pathways as defined in WIOA are not precisely aligned with current Career Pathways in OR. Recognition of the value of credentials across all core programs Focus on “Earn and Learn” strategies, including apprenticeships, work-based training, etc. 11/21/2018

Overarching Changes in WIOA Consistent and Coordinated “Intake” and “Exit” Information All Core Programs will have “enrollment” information that must be consistent across the programs in order to track progress on shared performance outcomes. All Core Programs will likely have additional “enrollment” information specific to federal, state and/or institutional requirements and program needs. “Exit” date is critical/linked to performance indicators. Exit dates for students may need to be coordinated across Core Programs in many cases. 11/21/2018

WIOA – Shared Planning Four-year Unified State Plan involves shared planning among Core Program Partners. Combined State Plan involves shared planning among Core State Partners and additional partner(s) added at Governor’s discretion. Combined State Plan may add Carl Perkins, Temporary Assistance to Needy Families (TANF), Veterans Employment and Training Services, Employment & Training programs through HUD, food & nutrition, Community Services Block Grant and others. (11 federal options) 11/21/2018

Oregon will have Combined State Plan Governor Kitzhaber directed Oregon Workforce Investment Board at January, 2015 meeting to add as many workforce partners and resources as possible. Ultimate goal is to include all possible partners, including Economic Development. Governor Kitzhaber asked that the equity lens be used to inform any recommendations OWIB makes. He asked that vulnerable populations be represented in planning process. 11/21/2018

WIOA – Shared Planning Unified or Combined State Plan must include goals, objectives, and strategies for preparing an educated and skilled workforce. State Plan must be informed by: An analysis of the current workforce Descriptions of the state’s delivery system Perspectives on economic conditions in the state Analysis of employer needs, including what is required in key sectors 11/21/2018

WIOA Shared Planning Assumes a local planning process that mirrors the State Plan requirements and product. State negotiates performance indicator targets with local entities. Unknown to what degree state and local planning processes may be consecutive or concurrent. 11/21/2018

WIOA Shared Performance Measures ALL Core Programs share these measures: Employment rate in 2nd and 4th quarters after exit Median Earnings in 2nd quarter after exit Percentage of participants (not only exiters) who, Are in a program leading to either: A postsecondary credential, or employment Percentage of participants who, during participation or within 1 year after exit, either: Obtained postsecondary credential Obtained secondary school diploma/GED AND were employed 2nd quarter after exit OR enrolled in a postsecondary credential program leading to a certificate within one year. 11/21/2018

WIOA Shared Performance Measures An Effectiveness Indicator(s) for employer services will be developed by DOL/DOE by 2016 – final shared measure All measures required and formal target negotiation for: Adult, Dislocated Worker, Vocational Rehabilitation, and Adult Basic Skills Youth, except employment measures also count further education and training participation Wagner-Peyser, except not subject to credential nor skill gain measures The measures, but not target setting, apply to: Migrant & Seasonal Farmworker, Job Corps, Native American Programs and YouthBuild. 11/21/2018

WIOA Shared Performance Measures States will negotiate two years of state targets in each even-numbered year, starting in 2016. States will negotiate local targets with local Workforce Development Boards based on state targets. WIOA codifies use of federal statistical regression models in target setting. 11/21/2018

WIOA Shared Performance Measures At State level, failure to meet targets for one year triggers technical assistance requirement. At State level, failure to meet targets on a continuing basis results in a reduction of Governor’s discretionary and administrative funds from 15% to 10%. Unknown how failure to meet performance targets may impact local areas that do not meet their negotiated targets. 11/21/2018

Caution!! Caution!! Caution!! We know what is in the 800+ page WIOA bill. We DO NOT know how federal guidance and interpretations will influence how WIOA implementation occurs “on the ground”. All current materials should be considered “best guesses” in terms of implications and impact. The goal is for people to at least be aware of what seems to be emerging. However, some of the guesses may be proved wrong. It is not too early to begin to consider how to prepare for WIOA. While Oregon Workforce Redesign efforts mean WF partners are well-aligned with WIOA, other partners are not as prepared. 11/21/2018

What does WIOA mean for Title II ABS Data Collection and Reporting? Your Name Here 11/21/2018

Many More Unknowns than Knowns! What We Know What We Don’t Know WIOA makes data collection and reporting much more important. WIOA means Title II ABS data will no longer be only within ABS “walls”. “Enrollment” and “Exit” of ABS students could occur outside of ABS program. How or where data will be collected (which data base(s), or what data will be collected. How data will be reported outside ABS, or by whom. How enrollment or exit will happen/who is responsible. 11/21/2018

Many More Unknowns than Knowns! What We Know What We Don’t Know WIOA will continue to require progress reporting on Title II ABS students. Outcomes for all Title II ABS students will be reported for shared performance indicators. Progress reporting may or may not come through NRS. To what extent the state shared data system, PRISM, or the D4A system (formerly OCCURS) will cover performance reporting. 11/21/2018

Many More Unknowns than Knowns! What We Know What We Don’t Know GED attainment by Title II ABS students will only “count” under WIOA if GED is followed by employment 2nd Quarter after exit or enrollment into a post-secondary credit Career Pathways certificate program that can be completed within a year. What level of performance will be expected on this indicator. Whether a year is defined as a calendar or an academic year. What level of employment is required. 11/21/2018

Assumptions About Data Collection and Reporting Under WIOA 1. Who are our students? WIOA will require that student status in relation to over a dozen “barriers to employment” is collected. Very specific protocols for identifying which categorie(s) of barrier a student belongs in must be observed consistently across all programs. Other “enrollment” information that needs to be consistent across ALL WIOA programs may also be required. Assumption: How additional information about Title II ABS students will be collected is unknown. It will likely involve others outside of ABS program. 11/21/2018

Individuals with Barriers to Employment Categories Displaced homemakers Low-income individuals Indians, Alaska Natives, and Native Hawaiians Individuals with disabilities Older individuals Ex-offenders Homeless individuals Youth who are or have aged out of foster care English language learners Eligible migrant and seasonal farmworkers Individuals within 2 years of exhausting lifetime eligibility under Part A of the Social Security Act Single parents, including single pregnant women Long term unemployed Other groups as the Governor determines 11/21/2018

Assumptions about Title II Data Collection and Reporting Under WIOA 2. What Happens While Students Are With Us? Progress reporting will still be required under WIOA. May or may not be precisely the same as current NRS reporting. Assumption: This is likely the area that will continue to be largely an ABS only responsibility, with fairly limited changes. 11/21/2018

Assumptions About Data Collection and Reporting Under WIOA 3.) Where Do Title II ABS Students Go After They Leave the ABS Program? Currently, Post-ABS tracking is not an ABS program responsibility. Currently, Post-ABS tracking for Title II is less extensive than it will be under WIOA. Currently “EXIT” from Title II ABS program is clear and determined ONLY within ABS. It is likely that exit dates will need to be coordinated with One-Stop partners under WIOA. 11/21/2018

Assumption: Data for follow-up of Title II ABS students will be required from PRISM and D4A. Implementation of WIOA may require “start-up” coordination between ABS and those data systems that is more extensive than has been required in the past. This coordination could involve the ABS Director or others who work with ABS Data. 11/21/2018

Contracting Process for Title II Providers Your Name Here 11/21/2018

When Will Title II Request for Applications Occur? Transition Plan for PY 2015 will involve current providers. Request for Applications expected Spring, 2016 but this is an assumption. Federal Guidance due in Spring, 2015 could change timeline. 11/21/2018

WIOA Section – Awarding Contracts for Title II Pages 530-536 of WIOA Considerations section provides a clear overview of the expected approach for Title II providers in terms of instruction, evidence- based practice, program intensity and quality, partnerships and coordination. 11/21/2018

Who can respond to Request for Application? The term “eligible provider” means an organization that has demonstrated effectiveness (emphasis added) in providing adult education and literacy activities. 11/21/2018

What does demonstrated effectiveness mean? Federal guidance may or may not clarify the threshold for “demonstrated effectiveness” from a federal perspective. Assumption: State could set a higher standard than the federal standard, but could not go below the federal threshold. Effectiveness relates to the elements of Title II programs outlined in WIOA. 11/21/2018

Who can apply to deliver Title II Services? Note: Common in many States Note: Potentially New Providers A local education agency A community-based org. A faith-based org. An institution of higher education A public or private nonprofit agency A library A public housing authority A nonprofit institution other than above that has the ability to provide Title II services A consortium or coalition of any of the entities described above A partnership between an employer and any of the entities described above 11/21/2018

Current Title II Providers in Oregon/Elsewhere Other States All Title II Providers are Oregon community colleges. (outside Corrections programs) Overall, Title II funding is approximately 15% of ABS budgets. Community college general funds support 85% of ABS services in Oregon. (%’s vary by college) Most states have mixed providers, including CBO’s, libraries, K-12 system, community colleges and others. No clear evidence that a particular provider “profile” leads to better outcomes. 11/21/2018

Considerations: Title II Request for Application Responsiveness to regional needs; Responsiveness to serving those most in need of adult education and literacy activities; Responsiveness to serving individuals with disabilities, including learning disabilities; The extent to which the provider demonstrates alignment between their application and the strategies and goals of the local plan under section 108, as well as with other one-stop partners; 11/21/2018

Considerations Title II RFA - Continued Past effectiveness in improving the literacy of individuals to meet State-adjusted levels of performance for the primary indicators of performance (section 116) especially for those with low levels of literacy. 11/21/2018

Considerations Title II RFA – Continued Program is of sufficient intensity and quality to achieve substantial learning gains; Program uses instructional practices that include the essential components of reading instruction; Program activities are based on best practices derived from the most rigorous research available and appropriate; 11/21/2018

Considerations Title II RFA – Continued Program effectively uses technology in a manner that leads to improved performance; Program provides learning in context, including integrated education and training; Program activities are delivered by well- trained instructors, counselors and administrators who have access to high quality professional development; 11/21/2018

Considerations Title II RFA – Continued Program coordinates with other education, training and social service resources in the community, which may include a wide variety of potential partners. Program offers flexible schedules and coordinates with Federal, State and local support services (such as child care, transportation, mental health services, and career planning) that are necessary for students to attend and complete programs. 11/21/2018

Considerations Title II RFA – Continued Program maintains a high-quality information management system that has the capacity to report measurable participant outcomes and monitor program performance; The local areas in which the program is located have demonstrated need for additional English language programs and civics education programs. 11/21/2018

Which Agency Contracts for Title II Services? The Department of Community Colleges and Workforce Development is the agency that may grant Title II contracts to providers through the RFA process. LWIBS DO NOT contract for Title II Services; CCWD is the eligible and responsible agency according to Federal Department of Education. Under WIOA, LWIB’s are designated to “review” applications from potential Title II providers to establish to what degree applicant aligns with WIOA Local Plan. 11/21/2018

What does LWIB “Review” Mean? The State ABS assumption is that “review” indicates a process by which LWIBS provide input to State ABS as to the degree of alignment between the services proposed in a Title II application and the local plan. State ABS assumption is that the LWIB review will be one of many factors considered in assessing the application. Federal guidance may or may not further define “review”, and may change above assumptions. 11/21/2018